PRESENTATION SKILLS

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"There are always three speeches, for every one

you actually gave.

The one you practiced,

the one you gave,

and the one you wish you gave."

~ Dale Carnegie

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By the end of the session, we’d have learnt:

4 P’s of Presentations

Structuring a presentation

Managing time during the presentation

Opening and ending the presentation effectively

Using our Body Language during a presentation

Making a powerful presentation

Dealing with questions

Tips for good presentation

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3 C’s of Effective Presentations

Content- Should be practical, useful & easy to remember

Confidence-Knowing that your presentation will be valuable and useful.

Connection- The ability to build rapport with the audience

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Ten characteristics of an “Ideal” Presentation

Concise

Simple & Clear

Interesting

Relevant

Friendly & Relaxed

Interactive

Effective & Efficient

Strategically focused

Persuasive

Motivating & Energizing

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4 P’s of Presentations

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EFFECTIVE PRESENTATION

PLAN

PREPARE PRACTICE

PRESENT

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PLANNING THE PRESENTATATION

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PLANNING THE PRESENTATION

Purpose/ Objective

Structure

Time Allocation

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Objective of the Presentation

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OBJECTIVE OF THE PRESENTATION

TO SELL TO MOTIVATE

TO PERSUADE TO INFORM

TO TRAIN

TO ENTERTAIN

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Objective of the Presentation

The presentation should always revolve around the objective that has been set, and not distract from the main agenda.

The focus, during the entire presentation, needs to be on the agenda which has been set earlier.

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Structuring the Presentation

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IN / OUT BOX

NOT NECESSARY TO KNOW

NICE TO KNOW

MUST KNOW

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Structuring the Beginning

Tell them :

What the presentation is about

About your objectives

About yourself

Why you are giving this presentation (gives you some credibility)

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Structuring the Beginning

Tell them what's in it for them (benefits)

Grab their attention

Set their expectations (when you'll finish, whether there will be time for questions afterwards, whether there will be handouts, coffee etc.)

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Structuring the Middle

Talk about your subject in detail

Tell them logically

Talk to them in an easy-to-understand language

Use anecdotes and real examples to highlight your points

Tell them how this information applies to them

Link everything you say to reality

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Structuring the End

Summarize - Briefly tell them what the most important points of your presentation were

Tell them the benefits that your solution, options, conclusions etc. will bring to them

Answer questions where appropriate

Tell them how to get in touch with you if they need to

End with a bang

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Time Allocation

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Planning – Timing It Well

10%

70%

20%

Opening Body Conclusion

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Time Allocation

"No one ever complains about a speech being too short!" -- Ira Hayes

Always plan your presentation based on the time that you have on hand. Your presentation should not exceed the time-limit.

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PREPARE

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Preparation

"To fail to prepare is to prepare to fail.“

"It takes one hour of preparation for each minute of presentation time." ~ Wayne Burgraff

“The best preparation for tomorrow is to do today's work superbly well.”

~ Sir William Osler

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Preparing for the Presentation

Write out your main argument –

Brain-storm on the topic and do a lot of research to prepare yourself thoroughly on the topic

Organize your material well

Write out the main points as headings

Refer to them from time-to-time so that you don’t get lost in between. Always number your index cards

Visit the room and try out the technology.

This will increase your confidence on the day and also make you comfortable with technical equipment.

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Preparing for the Presentation

Time yourself making the presentation.

Cut it back if it is too long.

Have a clear opening and closing line that refers directly to the main issue.

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PRACTICE

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Practice

Practice makes perfect (at least better). Practice where you want to pause for better effects, what words do you want to use, and what examples do you want to state.

Practicing before presenting is important for two reasons:

Firstly, it helps to reduce anxiety and boost confidence

Secondly, until you have actually said the words that so far have only existed in your head, you cannot be absolutely sure what will come out when you start to speak

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PRESENT

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COMMUNICATION

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PRESENTATION

MAINTAINING AUDIENCE ATTENTION

CATCHY INTRODUCTION

STRONG CONCLUSION

VISUAL AIDS

HANDLING QUESTIONS

STATE EXAMPLES

PRESENT YOURSELF

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PRESENT YOURSELF

POSITIVE ATTITUDE

APPEARANCE

BODY LANGUAGE

LANGUAGE

VOICE

CONFIDENCE

INTERACTION

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Present Yourself

Body Language

Your body language should reflect what you are saying

Appear Relaxed

Make eye-contact with your audience

Don’t put hands in your pockets

Have a smile on your face

Check your nervous gestures

Stand Tall

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Present Yourself

Voice

Confident

Vary your tone & volume

Sound pleasant

Sound conversational & spontaneous

Loud enough to be heard

Convey enthusiasm

Speak clearly/ Be articulate

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Present Yourself

Confidence

Practice

Do not try & deceive the audience

Know what you are talking about

Interaction

Provide opportunity to audience to share & discuss things/experiences

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Making Power-Point Presentation

Fonts

Rule of Six

Embedding & Linking Objects

Using color

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THANK YOU

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