Presentation Skills Sherif

8/10/2019 Presentation Skills Sherif

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Presentation Skills

Prepared by: Eng. Sherif El Ghazali M.Sc.

Ministry of

Communications andInformation Technology

Information Technology

Institute

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Table of Contents

Introduction

Preparation

Building your Presentation

Presentation Delivery

Presenters Characteristics

Presentation Tips

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WHILE THIS COURSE

EMBRACES DIGITAL

TECHNOLOGY, IF YOUR

PHONE RINGS DURING

THIS LECTURE, I WILL

STOP & POINT AT YOU


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Introduction

NOBODY is a naturally BORN SPEAKER

Average talking speed

= 150 word per minute (wpm)

Average listening Speed= 500 wpm

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Predict what is to besaid and switch off

Introduction

Why do we fail to listen?

Tired or worried

The speaker has problems in communicating with his attendees

The topic is verycomplex to catch

The topic isextremely simple

Physical noise Linguistic noise

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Introduction

Presentation elements that directly affect youraudience:

Appearance and visuals

Voice

Content

55%38%

7%

Percentage Per factor

Appearanceand visuals

Voice

Content

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Introduction

Preparation

Building yourPresentation

PresentationDelivery

PresentersCharacteristics

Presentation Tips

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Preparation

Fail to Prepare

Prepare to Fail

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Preparation

Different presentation styles

Persuade Inform Negotiate

Motivate Entertain

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Preparation

Identify the required output of your Presentation.

Objective Clarification

Select the proper presentation Style that wouldbest fit your objectives.

Presentation Objective

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Preparation

Identify the required output of your Presentation.

Objective Clarification

Select the proper presentation Style that wouldbest fit your objectives.

Presentation Objective

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Preparation

Your objective should be SMART

SM

ART

Specific

Measurable

Achievable

Realistic

Timed

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Preparation

Identifying your target audience

Audience

Who are they?Why are they here?

What do they expect to see?

How much do theyalready know?

How much do theythink they know?

How much do theywant to know? How much do you

want them to know?

How many will bepresent?

Whats their positions?

What is theirbackground/culture?

Whats their age?

Whats their sex?

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Preparation

Think of and prepare your visuals

Your visuals should: Support your communication objectives Enhance your verbal message, NOT DETRACT

FROM IT

Set tone and emotional content of the verbalmessage

Good visuals are clear, visible, and simple

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Preparation



FROM IT



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Preparation



FROM IT



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Preparation

Map of Ideas

create your list without

thinking!!!

Selectionsort out your list

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Preparation

Map of Ideas

create your list without

thinking!!!

Selectionsort out your list

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Adopt a proper plan

Prepare the presentation

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Introduction

Preparation




Presentation Tips

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Building Your Presentation

Presentations and Reports.

Content

Structure

Any presentation structure is composed of:

an opening, a body, and a closing.

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Presentations and Reports.

Content

Structure

Any presentation structure is composed of:

an opening, a body, and a closing.

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Presentations Opening.

A

B

C

D

ttention

enefits

redentials

irection and destination

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Question How many of you have an idea regarding the

inflation rate in the Egyptian stock market?

Quotation One may smile, and smile, and be a villain

William Shakespeare,Hamlet Anecdotes

Tell a short story (a personal one would bepreferred)

Presentation Opening

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Shock Openings Regardless of your respectable presence here, I am

sorry to say, you guys are wasting your time.unless .

Historical Background 20 years ago, when I last visited this place, this

place was nothing but dessert area


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Shock Openings Regardless of your respectable presence here, I am

sorry to say, you guys are wasting your time.unless .

Historical Background 20 years ago, when I last visited this place, this

place was nothing but dessert area


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Give your listener an overallframework.

Summarize after every section.

Follow your presentation structure. Ensure that your presentation

structure meets the purpose of yourobjectives.

Body

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Body

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Body

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Body

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PresentationStructure

Problem/solution

Chronological

Topical

Spatial

Theory/Practice

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Building Your Presentation Some aspects should be considered in your

body:

Organize

Illustrate

Repeat

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Question Quotation

Anecdotes Summarize Ask for action

Closing

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Question Quotation


Closing

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Question Quotation


Closing

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Memorable closing

Rich and clear content

Strong opening

Implement your thoughts

Adopt a proper plan


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Introduction

Preparation




Presentation Tips

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Presentation Delivery Most common delivery methods

Reading

Memorizing

Speaking

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Presentation Delivery Factors affecting quality of the delivery method:

Location

Capabilities

Number of Audience

Physical conditions

Duration

Culture

Audience knowledge

Others

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Memorable closing


Strong opening


Adopt a proper plan


P

roperDeliver

y

Method

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Introduction

Preparation




Presentation Tips

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Presenters Characteristics:

Body Language

First impression

The smile

Eye contact

Hand movement and gestures

Position and posture

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Body Language

First impression

The smile

Eye contact



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Body Language

First impression

The smile

Eye contact



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Body Language

First impression

The smile

Eye contact



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Body Language

First impression

The smile

Eye contact



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Voice

Volume How loud the sound is.

Tone The characteristic of your sound.

Pitch How high or low the tone is.

Pace How long the sound lasts.

Color The idea behind your voice.

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Voice






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Voice






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Voice






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Voice






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Voice

There are two methods for improving your voice:

Practice listening to your voice.

Listen to your voice !!!!

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Nerves

The main enemy of any presenter is TENSION

Symptoms of a nervous speaker:

Shaking knees

Shaking hands

Sore throat

Mind blank

Voice ruin

Sweat Nervous laugh

Slide lock

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Nerves

Do not fight your nerves, Welcome themSherif El Ghazali

How to overcome your tension?

Before Presentation

During Presentation

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Nerves

Do not fight your nerves, Welcome themSherif El Ghazali

How to overcome your tension?

Before Presentation

During Presentation

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Memorable closing


Strong opening


Adopt a proper plan


P

roperDeliver

y

Method

Pre

sentersChar

acteristics

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Tips for great PresentationsDo Not:

Read from handouts

Put your hands in your pocket Play with your hand keys

Wave a pointer in the air

Lean on the podium for longperiods

Speak to your visual aids Stand between your visual aids

and your audience

Speak in a monotone voice

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Tips for great PresentationsDo Not: Do:

Read from handouts

Put your hands in your pocket Play with your hand keys

Wave a pointer in the air

Lean on the podium for longperiods

Speak to your visual aids Stand between your visual aids

and your audience

Speak in a monotone voice

pause at the time when therewould normally bepunctuation marks

Use colored background andslides

Learn the name of eachparticipant as fast as possible

Listen intently to comments Encourage questions

Consider the length of the dayand your presentation lengthwith respect

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Tips for great Presentations The five Ps for a powerful presentation:

Have a point Support the point

Explore the point

Apply the point

Deliver the point

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Tips for great Presentations Emergency Kit!!!!

Extension cord Audio speakers

Notebook Charger

White Board Pens

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