ARMSAghin Roadways Management System

Web: http://arms.teamthai.in:88/Login.aspx

LOGIN1. Enter to site

http://arms.teamthai.in:88/Login.aspx2. Login with user name and

password 3. Select branch

ARMS HOME SCREEN

Real time, on date branch tonnage

MENU

• HOME – Inter user Messaging, user creation editing and role control options

• LOGISTICS– Live trips status, all trip related and logistic data entry, truck, drivers details and

reports

• FINANCE – All accounting and financial aspect- data entry, reports and freight bill

generation etc.

• WORKSHOP– Workshop related- repaire and maintenance, job card and work follow-up etc.

• INVENTORY – Store management- Fuel and other inventory receipt to issue details recording

and stock report etc.

HOME

• MESSAGE CENTRE– Message to all ARMS users– To communicate between ARMS users– Message received to user will blink as a notification

at top of home screen– To send a messageHOME>> MESSAGE CENTRE>> Compose >> [edit title and message body] >> Send

HOME • USERS

– List all ARMS users– Add new arms users– Edit user control;

• Name, password, branches, Role etc..

• MANAGE ROLES– Role it’s a pre-defined control for Users,

• Current Roles are: Accounts Manager, Supper User, Administrator, Accounts Officer, Branch Manager, Branch, Logistic Executive, Accounts Executive, Follow-up, Guest

– It can be edited and Managed from Manage Roles option (this options are controlled to HO Admin and Accounts manager)

• HOME BRANCH– To Displays and edit branch details like;

• Branch name, branch address, Default consignor etc..

• LOG OUT– To sign the logged user

LOGISTICS• MANAGE TRIPS

– A window to follow and update live status of trip events and trucks position

– Time sheet in ARMS;• Trip Begin, loading, dispatch, unloading,

return, return load if any, arrived office, enter workshop if any etc.

– Perfect and real time updating and reporting trucks position

– Trip Begins by;Logistic>>Manage Trips>>Standing >>[click empty truck to show red start new trip option]>> Start new trip

After clicking ‘Start New Trip’ this page appears

Truck number, Driver, Date, Time, KM reading are the details that system automatically shows for Submit and start new trip

LOGISTICS

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ARS Standard Operation cycle and ARMS Logistic event cycle

LOGISTICS • OLD TRIPS – Shows old trips in a particular time period

• Trip Number, Truck, Trip Date, Driver, Operation area etc. are listed

– we can check following by clicking Trip number;• old trip event history,• settlement• Fuel issue and mileage • Consignments allotted in the trip

LOGISTICS• MANAGE CONSIGNMENT

– It contains • Create GC• Consignees: parties details• Places : SPOs and destination places

– Create GC by;LOGISTICS>>MANAGE CONSIGNMENT>>CREATE GC– GC is created after load allotted to Trucks from Factory and ICL invoice given– Enter following details ;

• Invoice Number and Date• Consignor• Consignee• Content and Tonnage• Freight and Type of party

– Print GC for transportation

LOGISTICS • REPORTS– To get all logistic related reports;• GENERAL REPORT: Trip/Truck/operation Summery,

Consignment details, Halt status details etc.• TRUCK STATUS: Detailed Truck status report of total

trucks in each events ( expanded Status report of MANAGE TRIP menu)• TONNAGE REPORT: to get tonnage operation details

of a particular date • SPO-WISE TRUCKS: current date status of trucks send

to varios SPO’s • CHARTS: comparison charts ARS operations of

branches

LOGISTICS- GENERATE REPORTS• Trip Summery:

– To get general trip summery of a particular period,

– table contains; • Operation [area of op]• Trip Date• Trip Number• Truck• Driver• Supplier• Quantity• Destination• Freight• Sys km• Run km• Fuel• Mileage

• Trip Summary SPO:– To get SPO wise filtered

trip summery – Table contains

• Operation• Destination• Trip Number• Truck• Driver• Quantity• Trip Date• Freight• Syskm• Runkm• Fuel• Mileage

LOGISTICS- GENERATE REPORTS• Truck Performance:

• Truck wise Summery for a period

• Table contains;– Truck Type– Trucks– Destination– Trip– Date– Trip Number– Quantity– Syskm– Runkm– Fuel– Mileage– Driver– Supplier

• Trip Status:– Display old/settled

trips – Table contains

» Operation» Trip Date» Trip Number» Truck» Quantity» Fuel» Fueled MT» Fuel Date» Expenses» Settled MT» Batta Date

LOGISTICS- GENERATE REPORTS• Consignment :

– To show trips summery as per type of consignment/ type of party wise, like;• Public party• Stock Transfer• Smokiest• Donation

• Halt Report– it shows total time record of all trips by halt timing in each

point, – Table contains;

• Trip Date• op Area Name• trip Number• Truck• driver Name• Quantity

• destination • Name• Distance• Loading In• Loading Out• SPO

• Unloading In• Unloading Out

FINANCE • Chart of accounts:– Displays total Accounts heads and ledgers – For Create New ledgers – Edit Existing ledger name and details – Set/choose applicable branches for each ledger (Edit and branch options are limited to some users only)

We can list/display ledgers by drop down list

Create new Ledger from right side box by giving;• Account Name• Account Group• Default Cash book• Account ID (Automatic)

FINANCE• Data Entry Forms:– For accounting voucher entry – We can post all accounting entries except normal

trip settlement entries – Classified in to 4;

1. Cash Transactions (For Cash receipt and payment entries)

2. Bank Transactions (For Bank entries, as receipt and payment)

3. Journals (for all other accounting entries as journal)

4. Mamool Entries (For simply posting Mamool entries of Total trips by one click)

FINANCE

1. Enter/Select Date2. Select mode;

– Payment– Receipt

3. We don’t need to select Cash Account(each ledger have a default Cash Account while creating ledger) for Cash entry;

there for Select only The Account to Debit/ Credit from Cash 4. Enter Amount, Reference 5. Click ‘Add’ (you can add multiple entries like this)

6. Give narration 7. Click ‘Submit’ to Save entry

CASH ENTRY FINANCE>>DATA ENTRY FORM>>CASH TRANSACTIONS

FINANCE

1. Enter/Select Date2. Select mode;

– Bank Payment– Bank Receipt

3. Enter/Select Bank Ledger/name, Enter Cheque Number & Date4. Enter/Select Multi-side Ledger

• Credit if chosen Bank Receipt • Debit if chosen Bank Payment

5. Give Amount, reference 6. Click ‘Add’

(Repeat if multiple entries )

7. Give Narration and Click ‘Submit’ to Save

BANK ENTRY FINANCE>>DATA ENTRY FORM>>BANK TRANSACTIONS

FINANCE

1. Enter/Select Date2. Select Single Side mode;

– Debit – Credit

3. Enter/Select Single side Ledger 4. Enter Multi-side ledger(s)5. Enter Amount, Reference 6. Click ‘Add’7. Give narration and Click ‘Submit’

JOURNAL ENTRY FINANCE>>DATA ENTRY FORM>>JOURNALS

Sample Multiple Journal entry - Salary payable

FINANCE

– To display ledger accounts – Display With and without narration – display multiple ledgers in a click– Edit entry by Clicking Doc No

1. Set period at top left2. Select ledger name from the list

• By manual scrolling down and select OR• search by CTR+F and type full or part of

ledger name and select

3. You can display without Narration by un-tick ‘With Narration’

4. Click ‘Fetch’

FINANCE>> REPORTS>> Accounts LedgersLEDGER DISPLAY

FINANCE

– To display Day book of a particular period– We can edit Entries from Here by Clicking Doc NO 1. Enter Period 2. Click View to view in Screen OR Export to Excel

FINANCE>> REPORTS>> DayBookDISPLAY DAY BOOK

Click to Edit entry

FINANCE

– To display Trial Balance of a particular period– We can get Opening, Current and Closing TB in a single table– To Display;

1. Set Date period2. Click ‘Fetch’

FINANCE>> REPORTS>> Trial Balance DISPLAY TB

We Can Export TB in to Excel, PDF, Word by Clicking ‘Save icon’ at top

FINANCE FINANCE>> REPORTS>> Bank ReconciliationBRS

• We can do Bank Reconciliation in ARMS

1. Open BRS window2. Set period3. Choose ‘Un-reconciled only’ for

display un reconciled entries only

4. Select Bank/ledger5. Click ‘Fetch’6. Enter ‘CLEARED DATE’ of each

transaction 7. Click ‘Update’ at top right corner

to save

THANK YOU…By Niyas

T.K