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WELCOME TOAWARENESS TRAINING PROGRAMME

-- ISO 14001: 2004Environmental Management System

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Innovation: A way To Remain Ahead

Development of ISO 9001 & ISO 14001.

AQAP (1969)

BS 5750 (1979)

MILQ-9858A (1963)

ISO9001 (1987)

ISO9001 (1994)

ISO9001 (2000)

ISO9001 (2008)

ISO 14001(1996)

BS7750 (1994)

ISO 14001(2004)

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The ISO 14000 family is primarily concerned with

"environmental management".

This means what the organization does to:

-minimize harmful effects on the environment caused

by its activities and- to achieve continual improvement of its environmental

performance.

ISO AWARENESS TRAINING

Innovation: A way To Remain Ahead

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Terminology

Innovation: A way To Remain Ahead

Environment

Surroundings in which an Organization operates ,

including Air , Water , Land , Natural Resources , Flora

Fauna , Humans and their inter-relation.

Environment Aspect

Element of an Organizations activities or products or

services that can interact with the environment.

Environment Impact

Any change to the environment whether adverse or

beneficial , wholly or partially resulting from the

Organizations environmental aspect

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Terminology

Innovation: A way To Remain Ahead

Environmental Management System

Part of any Organizations Management System used to

Develop and Implement its Environmental Policy and

Manage the Environmental Aspect.

Environment Objective

Overall Organizational goal , consistent with itsEnvironmental Policy that an Organization sets itself

to achieve.

Environment Target

Detailed Performance Requirement , applicable to theOrganization or part thereof that arises from the

Environmental Objectives and that needs to be set and

Met in order to achieve those Objectives

E I

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Ozone Depletion :

Loss 6 - 8 % in Northern Hemisphere.Levels critical in Southern Hemisphere.

Envronmenta Issues .

Montreal Protocol is anInternational

Agreement to reduce the releases

of ODSs, ratified by 85 countries.

Global Warming:International Convention on Climatic Change (Rio 1992).

KYOTO Conference (J apan 1997).

Buenos Aires (Argentina 1998).

E I

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Envronmenta Issues.

Air Pollution :One fifth of the Worlds population breath air contaminated by pollutants in

excess of WHO limits.

Water Pollution :

Water is used to support life,create energy and as a disposal route for

wastes.

Other Issues :Loss of Bio-diversity.

Toxic Chemicals.

Depletion of natural resources.

Quality Of Life.

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The Environment & Business.

Stakeholder Concept :

Traditional

Stakeholders.

Shareholders

Customers Employees

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Stakeholder = Interested Party

Employees

Customers

Investors Local Community

General Public

Regulatory Authorities

NGOs

The Environment & Business.

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Environmental Management is :

A way of controlling the environmental impact of anOrganization's activities to specified levels by taking account ofenvironmental factors in relevant management decisions.

Environmental Management

An environmental management system issimply a management tool.

It comprises documented procedures,technicalequipment and human resources to control anOrganization's interactions with the environment.

P i i l f E i t l M t

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Five Principles of Environmental Management :

Commitment and

Policy

Review andImprovement

Implementation.

Planning

Measurement

and Evaluation.

Principles of Environmental Management

B i EMS M d l

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Basic EMS Model

ContinuousImprovement

Checking &Corrective

Action

Management

Review

Planning

Environmental

Policy.

Implementation& Operation

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Scope Of Application :

applicable to any organization that wishes to :

Establish, Implement , Maintain & Improve aEnvironmental Management System.

Assure itself of conformance with its stated EMS Policy.

Demonstrate conformance with this standard by

Self Determination & Declaration .Seeks Certifications.

Scope of EMS

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D l t f ISO 14001

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The ISO 14000 Series Consists of :

14001 - EMS Requirements.

14004 - EMS Guidance for establishment.

14010 / 11 / 12 - EMS Auditing.

14031 - Performance Evaluation.

14021 / 24 - Environmental Labeling.

14040 - Life cycle Assessment.14060 - Environmental Impacts in product standards.

Development of ISO 14001.

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ISO 14001:2004 VERSION FOR CONTINUAL IMPROVEMENT

4.1.Gen.Req.

4.0. Environmental Management System

4.2.Env.Policy .

4.3.Planning 4.4 Implementation

& Operation4.5 Checking

4.6. Management

Review

4.3.2 Legal& other

Requirements

4.3.1.Envir.

Aspects

4.3.3.Objectives

, Targets &

Programme(s)

4.4.1 Resources ,

Roles ,Respon.

& Authority

4.4.2 Competence

Training & Awareness

4.4.3

Communication

4.4.4

Documentation

4.5.1 Monitoring &

Measurement

4.5.2.Evaluation of

Compliance

4.5.3.Non Conf.Corr.

7 Prev.Action

4.5.4 Control of

Records

4.5.5.Internal Audit

4.4.5 Control of

Documents

4.4.6 Operational

Control

4.4.7 Emergency

Prepardeness &

response

ENVIRONMENTAL MANAGEMENT SYSTEM - ISO 14001:2004

Cla se 4 1 General Req irement

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The organization shall establish, document,

implement and continually improve anenvironmental management system inaccordance with the requirements ofstandard.

The organization shall define and documentthe scope of its environmental management

system.

Clause 4.1 General Requirement

ause 4 2 Environmental Policy

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Statement by the organisation of its intentions andprincipals In relation to its overall performance whichprovides a framework for action and for the setting ofenvironmental objectives and targets.

ause 4.2 Environmental Policy

Defined by top management

Appropriate to organization nature, scale ,

environmental impacts of activities, products and

services

Commitment to Continual improvement

Prevention of pollution

Compliance to legal requirement

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ENVRIONMENTAL POLICY

This shall be achieved through :- Comply with all applicable Environmental related Legislative and

Regulatory Requirements.

Awareness and Training regarding Environmental Management System throughout

the Organization , and Business Associates.

Strive for Continual Improvements in our Environmental Performances and

Effectiveness of its Activities and Systems.

The Policy Shall be communicated to all employees to ensure their understanding

and participation in Environmental Management System.

This Policy Shall be Made Available to Interested Parties On Demand.

OUR ENDEAVOUR SHALL BE TO LEAVE BEHIND A BETTER WORLD

THAN WHAT WE INHERITED .

Cl 4 3 Pl i

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Clause 4.3 Planning

Understand environmental aspects

Understand legal aspects

Develop strategy for

Continual improvement

Clause 4 3 1 Environmental aspects

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Clause 4.3.1 Environmental aspects

Establish a procedure to :

Identify environmental aspects

Determine significant impacts

Cause effects

Aspects impacts

Oil discharge death of a bird

Aspects and impacts

& I

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spects & Impacts

Activity Aspects Impacts

Handling of potential spillage contamination

hazardous of soil/water

Material

Product Aspects ImpactsProduct design reduction in conservation

volume of raw materials

Service Aspects Impacts

Vehicle exhaust Air pollution

spects & Impacts

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spects & Impacts

What does significant mean?

Significance is not the same as magnitude

Significantis determined by the company not the standard

Significant aspects and impacts are controlled by the ems

spects & Impacts

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spects & Impacts

Emission of gases.

Drainage- Releases to water

Waste mangement

Contamination of land

Use of raw materials

Other local environmental issues

spects & Impacts Criteria

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spects & Impacts- Criteria

The impact rating aspect is based on

A- Quantity ,

B- Probability of occurrence ,

C-Availability of controls ,

D- Frequency of detection ,

E- Compliance with legislative requirements

F- Nature of Consequence / Impact.

TOTAL SCORE = A*B*C*D*E*F

spects & Impacts Criteria

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spects & Impacts- Criteria

5 Excessive 5 Continous 6 Fatal to human life

4 High 4 Several Times a day 5 Human health effect

3 Moderate 3 Once a day 4

Causes destruction to

marine life flora and fauna or

global issue.

2 Low 2 Once a week 3

Depletes natural resources

and ecosystem ( energy ,mineral etc )

1 Negligible 1 Once a month or less frequency 2causes discompfort or acid

rain or nuisance

1Slight impact or negligible

visual impact

QUANTITY OCCURRENCE IMPACT

spects & Impacts Criteria

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spects & Impacts- Criteria

CONTROL

10 6 Absence or not effective control 51 5 Mechanism in place but not reliable 4

4 3

3 2

2 Secondary control available 1

1

LEGISLATION

not meetingIn compliance

DETECTION

More than 24 hoursMore than 12 hours

More than 8 hoursControl known but not checked

Control need human interaction

Control available

More than 1 hour

Continous

ause4 3 2 Legal Requirements

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Establish the procedure to :

Identify legal requirements

Subscription to :

Codes of practice

Agreements with public

Authorities

Non-regulatory guidelines

ause4.3.2 Legal Requirements

Legal requirement forms

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Legislation , including statutes and regulations.

decrees and directives

permits, licenses or other forms of authorization

Orders issued by regulatory agencies.

Judgements of courts or administrative tribunals.

customary or indigenous law and

Treaties, conventions and protocols.

Legal requirement forms

pical legislative requirements

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Process license

Emission / noise limits

Control of waste contractors

Handling of hazardous materials

Planning/building licenses

Water abstraction license

pical legislative requirements

Clause 4 3 3 Objectives Targets &

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Establish documented objectives and targets at each relevant

level and function

Clause 4.3.3 Objectives ,Targets &programmes

Overall environmental goals , arising from the environmental

policy that an organiasation sets itself to achieve , and which

are quantified wherever practicable .

bjectives

Detailed performance requirements quantified whereverPracticable,applicable to the organization or parts thereof that

arise from the environmental objective and that need to the set

and met in order to achieve those objectives.

Targets

bjectives must consider

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bjectivesmustconsider.

Legal and other requirements

Significant aspects

Technological options

Financial,operational and business factors

Views of interested parties

usiness concerns

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Potential liability

Technical difficulty

Costs

Effects of change on other activities Concerns of interested parties

Public image

usinessconcerns

bjectives & Target - Example

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bjectives & Target Example

Objective : Reduce energy by10% in one year

Data10% drop or 10% fluctuation?

Dataagainst which years baseline consumption?

Depended or independent of production levels ?

Clause 4 3 3 Environmental Program

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Clause 4.3.3 Environmental Program

Who?

How?

When?

New developments

Planning

Disposal Process

MaterialDesign

Construction

vironmental Program

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vironmental Program

Target /

Action

Responsible

Person

Date

Plan

Date

Action

Department :

Objective :

Performance Indicator :

of Environmental Management Programs (EMPs)

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of Environmental Management Programs (EMPs)

SR. NO EMP

1 Recycling of canteen waste

2 Reduction in Electrical Energy consumptin.

3 Recycle and reuse of packing ( Corrugated ) material.

4 Recycling of thermocole packing.

6 Reduction of stack emission.

7 Reduction in air pollution by vehicles / Transporter

8 Reduction of sludge in the paint shop

9 Reduction in use of hazardous material ( RoHS ) in CTV receivers

Clause441 Resources roles responsibility

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Clause 4.4.1. Resources, roles, responsibilityand authority.

Document Role and Responsibility.Management Representative.

Resources.

Human

Technological

Financial.

Clause442 Competence trainingandawareness

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Identify needs

Degree of environmental importance

Contractors

Staff competency

Clause 4.4.2 Competence, training and awareness

Clause4.4.3.Communication

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With regard to its environmental aspect andenvironmental management system, the organization

shall establish and maintain a procedure for

External : Receiving, documenting and respondingto interesting parties.

Internal : among the various levels and functions ofthe organization.

Public Authorities :

Clause 4.4.3.Communication

Clause444 Documentation

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No requirement for manual. Paper or electronic.

Integration with other systems.

Clause 4.4.4. Documentation

Process information

Organization charts

Internal standards

Operating procedures Emergency plans

Clause4.4.4.Documentation

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Include

EMS policy, objectives and targets.

Scope of the EMS.

Main elements of EMS and their interactionand reference to relateddocuments.

Document including records as per this

International standard.

Documents including records by organization.

Clause 4.4.4. Documentation

Clause4.4.4.DocumentationStructure

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Clause 4.4.4. Documentation Structure

LEVEL - I

LEVEL - II

LEVEL - III

LEVEL - IV

LEVEL - V

ManualProcedures

Work Instructions /Aspects / Impacts / EMPs

External Documents Documents

Records

Clause4.4.4. DocumentationFlow

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Clause 4.4.4. Documentation Flow

DocumentPreparation

Document Approval

Document submission by

dept to MR.

Updation of Document

Change History Record &

Master List of Documents

Note : The above documents applicable for :

1.Level 1: Manual

2.Level 2 : Procedures )3.Level 3 : Work Instructions

4.Level 4 : Formats

Disposal of Old

(Obsolete Doc.)

Maintain Issuance

Records

Updation of Master List of

Documents Obsolete in

Intranet

Document Issuance by

MR.

Clause4.4.5 :ControlofDocuments

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Clause 4.4.5 : Control of Documents

Establish procedure to ensure documentsCan be located

Reviewed and revised

Current version

Obsolete removedLegible dated

Dates ofrevision

Retention period

The right document in the rightplace at the right time

Similar to

QMS

Clause4.4.6Operational control

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Clause 4.4.6 Operational control

Identify significant environmental aspects

Create procedures Operating criteria

Contractors and suppliers Storage , Transport , Production

Treatment , Distribution

Positive / negative environmental impacts

Review plans and records.

Maintenance

Clause 4.4.7 Emergency Preparedness

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Organization and responsibility.

Key personnel

Details of emergency servicesCommunication plan

Action plan

Information

Training

Emergency Plans

C ause e ge cy epa ed ess

Clause 4.5.1 Monitoring and Measurement

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* Procedure to :

-- monitor key aspects of performance

-- track performance

-- check legal compliance

Enviromental performance indicators allow

the organisation to track their performance

over time

a b c d e f g h g h g h g h g h g h g h g h g

S1

0

1

2

3

4

5

6

7

8

9

10

Clause 4.5.2 Evaluation of Compliance

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p

. Compliance with Legal Requirements applicable to itsenvironmental aspects.

. Maintain Records of Evaluation

. Scope of EvaluationSingle /Multiple Legal Req.Methods of Evaluation -- audits

- document/ record reviews

- facility tour .inspections or direct observation

- interviews- project /work reviews , sample analysis

FrequencyOrganization Size . Type & Complexity

Clause 4.5.3 Non-conformity, Corrective and Preventive Action

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. Define responsibility

. Mitigate impacts

. Action appropriate to severity

Identify cause . Identify and implement corrective action

. Action to avoid repetition .

Record changes to procedures

Clause 4.5.4 Control of Records

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. Records should be-- Identification-- Storage

-- Retrieval

-- Retention

-- Disposal-- Indexing

Records should be

-- Legible

-- Identifiable

-- Traceable

SIMILAR TO QMS

Clause 4.5.5 Internal Audit

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A systematic and documented verification process of

objectively obtaining and evaluating evidence todetermine whether the environmental management

system conforms to the EMS audit criteria , and

communicating the results to the management.

Types of Audits

1.First Party Audit > us auditing our own system

2.Second Party Audit> us auditing our supplier3.Third Party Audit> us being audited by cert.body

Clause 4.5.5 Internal Audit

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Auditing Process

1. P - Planning

2. E - Execution

3. R - Recording

4. C - Close Out

ause . anagement evewR i f O i i EMS S f i

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Review of Organization EMS Status for its

continuing stability , adequacy and effectiveness at

defined intervals

Agenda for Mgmt Review typically includes :

- internal / external audits and evaluation of

compliances to legal requirements.

- complaints / communication- external parties

- environmental performance

- status of corrective & preventive actions

- follow up of previous meeting actions