NUT Guia Student

8/10/2019 NUT Guia Student

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GUIDEBOOK FOR INTERNATIONAL STUDENTS

Academic Year 2014

CONTENTS

1 International Students andNagaoka University of Technology .... 1

1. Supporting System for International Students(1) CIEE and Kokusai-ka

(2) Academic Advisor

(3) Tutor

(4) Courses of Japanese Language and Culture

1) Japanese Classes with Credits

2) Japanese Classes for Beginners

3) Opportunity to Study Off Campus

(5) Supplemental Basic Study Courses

(6) Counseling

(7)

Annual Events

(8) Cultural Exchange

(9)

Announcement for Intl Students

(1) Regular Students

(2) Non-Regular Students

2 Arrival at Nagaoka .................................. 51. Preparing a VISA to Enter Japan

Check List: BEFORE Coming to Japan2. Immediate Living Expenses

Tips to your Financial Planning3. Your Journey to NUT

4. Entrance Procedures

5. Moving Into Living AccommodationsCheck List: After Arriving in Nagaoka8

3 University Fees & Scholarship ........... 101. Tuition & other School Fees

2. Two All-Students Insurances

3. Admission Fee Exemption

4. Admission Fee Postponement

5. Tuition Exemption

6. Tuition and Payment Deadline

7. Scholarship for Self-Supporting Students

8. Monbukagakusho (MEXT) Scholarship Students

4 Legal Procedures for You & Family ... 141. Residence Card

2. At City Hall

(1) Residence Registration

(2) National Health Insurance

(3) National Pension

3. Related to Immigration Office

(1) Extension of Visa Period

(2) Work Permit for Part-time Jobs

(3) Re-Entry Permit

(4) Change of Visa Status (for Employment)(5) Accompanying Family Members

(6) Birth of a Child

(7) Education for Children

5 Housing .................................................... 201. University Dormitories

2. Public Housing

3. Private Housing

(1) Variety

(2) Room & Lodging Union of Shin-sai

(3) Tips for Moving-In

4. NUT Guarantor Program

5. Utility Charges

6. Garbage Disposal and Recycling

7. Manners as a Community Member

8. Change of Address

Check List: When Change Housing

6 Campus Life 251. Student ID Card

2. University Library

3. Information Processing Center4. Meals and Daily Shopping on Campus

5. Gymnasium and Health Care Center

6. International Friendship Lounge

7. Extracurricular Activities/Recreations

8. Admission to Higher Schools

9. Job Hunting in Japan

7 Daily Life .............................................. 291. Climate

2. Transportation

3. Bicycle

4. Driving License & Car/Motorcycle

(1) Changing to a Japanese Drivers License

(2) Parking Permit on Campus

(3) Owning a Car

5. Bank

6. Hospitals and Clinics in Nagaoka City

7. Post Office

8. Parcel Delivery Services

9. Fax

8 Procedures for Leaving NUT ............ 331. In the University

2. Outside the University

Check List: BEFORE Leaving NUT3. Follow-up Services for Former Intl Students

4. Returning as a MEXT Scholarship Student

9 Emergency .......................................... 371. Disaster

2. Traffic Accident

3. Loss or Theft of Money/Valuables

APPENDIX ............................................ 39

Offices to Respond to 50 most-FAQsLINKS: List of Contact Info


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1 INTERNATIONAL STUDENTS and

NAGAOKA UNIVERSITY OF TECHNOLOGY

1. Supporting System for International Students

(1) Center for International Exchange and Education (CIEE)

and Division of International Affairs (Kokusai-ka)NUT CIEE offers courses of the language, culture, and general affairs of Japan to intl students.

It also offers intl students guidance and counseling for their student life.

Services provided by Kokusai-ka include all affairs involving intl students.

Kokusai-ka (ext. 9285/9286, e-mail:[email protected],

URL: http://www.nagaokaut.ac.jp/j/gakuseishien/kokusai/index.html)

(2) Academic Advisor (Shido-Kyoin/ Advisor-Kyoin)You will pursue your study and research under the guidance of your academic advisor.

Regular Students are recommended to consult with the advisory professor about courses to take and

credits to earn for completing your Course, or about any other academic matters at any time. Kenkyuseis

need to hold meetings regularly with the advisor to ensure the progress of your research.

(3) TutorIf you are a newly arrived intl student, a student appointed by your academic advisor/class teacher

(usually a Japanese graduate student) will assist you on your academic and daily life for your first 6

months in Japan. You are encouraged to invite your tutor to participate to any of the events organized for

intl students.

If you find your assigned tutor unsuitable for some reasons, you should feel free to discuss the matter

with your academic advisor or any of Kokusai-ka staffs.

(4) Courses of Japanese Language and CultureWhile studying in Japan, improving your understanding of the Japanese language and culture is as

important as your research in your chosen field of study.

Guidance and placement tests are held every April and September; ones who wish to take the class

must attend it. Its schedule will be announced at the guidance for Intl Students and by e-mail.

1) Japanese Classes with CreditsJapanese Languagecourses (Intermediate/Advanced) and General Affairs of Japanare offered

as regular University courses, for graduate and undergraduate students, throughout the year.

Before taking these courses, take placement test and register for the course as other subjects.

2) Japanese Classes for Beginners (Non-Credit)Intensive Japanese and Basic Japanese are prepared for those who have never studied the

language. You will be practicing and learning useful expressions to communicate with others in your

daily life.

Intensive Japanese (KENSHU-Course)

Starts in April and in October. 5 days a week (90min10 per week) for 16-17 weeks.

(When class has some room, family member may be permitted to attend; but with a charge.)

Contact: Prof. NAGANO, Kenjiro ([email protected],ext. 9808)

Basic Japanese (KISO-Course)

Starts in April and in September. 4 days a week (90min4 per week) for 1 academic term.

Contact: Prof. LEE-Iizuka, Naoko ([email protected], ext. 9853)

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mailto:[email protected]:[email protected]:[email protected]:[email protected]


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KANJI Class (Basic / Intermediate)

Starts in April and in October. Twice a week (90min2 per week) for 1 academic term.

Possible to take along the above Japanese class.

Contact: Prof. NAGANO, Kenjiro ([email protected],ext. 9808)

3) Opportunity to Study Japanese Off Campus

Nagaoka City provides Japanese classes to the foreigners in the city, according to their levels and

needs. You can take those classes at the Civic Center near Nagaoka station. For its latest information,

please contact Nagaoka City International Affairs Center Chikyu-Hiroba (TEL 0258-39-2714)

(5) Supplemental Basic Study CoursesUndergraduate freshmen may have some difficult time in natural science courses, especially

mathematics, physics and chemistry, because of the difference in teaching method or of their

insufficiency in Japanese.

These supplemental classes for intl students are offered by Graduate Students and specialized teaching

staffs of basic study course. All of the 1st and 2nd year Undergraduate Students are encouraged to attend

these classes, but others are also allowed to. If you want to take the class, please apply at Kokusai-ka (ext:9285/9286).

(6) CounselingCounselors (licensed clinical psychotherapists) offer counseling as needed at Health Care Center (ext.

9824/ 9821, [email protected]). Counseling is to improve the studentslife on campus as well

as off- ; you are free to talk to counselors about any worries you may have. Your privacy and secrecy is

assured. (Details on page 54)

MUTSUMI-kaiBesides physical and health counseling, Mutsumi-kai holds weekly counseling at International

Friendship Lounge. Mutsumi-kai is a voluntary group organized to support NUT intl students.

Other than conducting general counseling every Wednesday, from 13:30 to 16:30, they also

sponsors several events and activities for intl students such as speech contest, zazen, bazaar, and

hiking and onsen-trip on an annual basis. Those who are interested in joining these events, please

freely ask to any Mutsumi-kai staff.

(7) Annual EventsThe following activities are organized by Kokusai-ka; all of you are encouraged to attend.

Event Date Place (Others)

Study Tripfor Intl Students

Early October 2014 Undecided(in 2013: NAGANO area)

Party for Intl Students Mid December 2014 Secom Hall on campus

HomestayOne night duringDec. 31, 2014 Jan. 12, 2015

In a Japanese familywithin/near Nagaoka

UndecidedSki/Snowboard

Training TripEarly March 2015

Undecided(in 2013:Minakami KogenSki Resort)

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(8) Cultural ExchangeThroughout the year, invitations for various intl exchange activities arrive, involving different parties,

including elementary schools and communities around NUT. They are great opportunities for you to get

acquainted with many local Japanese from diverse age group.

Kokusai-ka informs the upcoming events to intl students by e-mail and on the bulletins.

Some of these cross-cultural events are introduced by Nagaoka City International Affairs Center,

Chikyu-Hiroba. They also provide useful information about daily living for residents from overseas.

Chikyu-Hiroba URL: http://www.city.nagaoka.niigata.jp/dpage/kokubun/chikyuhiroba/

(9) Announcement for Intl StudentsAnnouncements for intl students from Kokusai-ka are placed on the bulletin board located in Lecture

Bldg. and in front of Dai-ichi Cafeteria (1st floor), and also sent by e-mail. Please inform your active e-

mail address to Kokusai-ka for your benefit. Emergency announcement for each one is also made by

phone. Please notify us of your phone number, too.

Information on lectures, welfare programs (procedures for tuition exemption, application for campus

dormitories, scholarships etc), extracurricular activities and other notices for all students are also posted

on bulletins.

In Lecture Bldg. &at front of Office ineach Dept.

Bulletin Board for Academic Affairs

Course Registration, Internship, various exams & tests

Latest info on Class Cancellation & Class Hour/Room Change

Bulletin Board for Student Affairs

Application for Tuition Exemption, Dormitory matters, Job Fairs, etc.

In front of Kokusai-ka& Dai-Ichi Cafeteria

Bulletin Board of Kokusai-ka

Any info related to Coming & Going Overseas

Homepages

Kokusai-ka Info page

Information for our Intl Students

Events, Scholarship Updates, Daily life information, etc.

http://www.nagaokaut.ac.jp/j/gakuseishien/kokusai/index.html

LiveCampus

Cancellation, Change of class hour/classroom of your registered course

https://vos-lc-web01.nagaokaut.ac.jp/

Information page for StudentsMost important notices from Lecture Bldg. Bulletin Boards

Application Forms for Tuition Exemption & others

http://www.nagaokaut.ac.jp/j/gakuseishien/gakuseishien.html

Telephone,E-mail

When yourphone number/ e-mail address(other than stn) changes

Inform Kokusai-ka

Go to your LiveCampus page and Update your contact info

stn e-mailsMost urgent & important notices may be sent to all studentssimultaneously, to all stn addresses. Make sure to set up your stnaccount to forward all messages to your most active e-mail account.

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http://www.city.nagaoka.niigata.jp/dpage/kokubun/chikyuhiroba/http://www.nagaokaut.ac.jp/j/gakuseishien/kokusai/index.htmlhttp://www.nagaokaut.ac.jp/j/gakuseishien/kokusai/index.htmlhttp://www.nagaokaut.ac.jp/j/gakuseishien/kokusai/index.htmlhttp://www.city.nagaoka.niigata.jp/dpage/kokubun/chikyuhiroba/


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2. Status of International Students

Types of the International Students in Nagaoka University of Technology are as follows.

(1) Regular StudentsUndergraduate Students (GAKUBU)

If a student has attended an undergraduate course for required academic years and has obtained therequired number of credits in both general education and major, the student will be awarded a

Bachelor of Engineering.

Standard Period:For those who enrolled to our 1st undergraduate year 4 years

For those who enrolled to our 3rd undergraduate year 2 years

Graduate StudentsGraduate school of Engineering consists of Masters course (SHU-SHI) and Doctoral course

(HAKASE).

A student who has completed a Masters course is awarded a Master of Engineering; and who has

completed a Doctoral course is awarded a Doctor of Engineering.Standard Period:For Master s course4 years

For Doctoral course 2 years

Students who do not complete the course within the Standard Period is considered

OverStaying (RYU-NEN).

(2) Non-Regular StudentsResearch Students (Kenkyu-sei)

One who has completed undergraduate study may be admitted as a research student upon approval of

NUT, to study a specific topic of research. No credits can be earned; no degree will be awarded after

completion of the study period.

Exchange Students (Tokubetsu-Choko-Gakusei)A student of other university/institution that has an academic agreement with NUT may take classes

at NUT as an exchange student.

You cannot receive the evaluation and credits to bring back to your home university without getting a

formal approval to register for the class. When you wish to make any revision of course selection, please

consult Kokusai-ka.

Research Exchange Students (Tokubetsu-Kenkyu-Gakusei)

A graduate student of other university/institution that has an academic agreement with NUT may

conduct a research and receive supervision in a laboratory at NUT as a research exchange student.

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2 ARRIVAL to NAGAOKA

1. Preparing a VISA to Enter Japan

Before entering Japan, you should obtain a College Student Visa in order to stay in Japan as an

international student. In case you entered Japan on any other Visa, you must change your status a.s.a.p.

(1) Certificate of Eligibility (COE) Having this document will reduce the time to obtain a Visa at Japan Embassy in your country, and at

immigration at the port of entrance.

NUT may act as a legal representative for the students and future students, to apply for the Certificate

to our regional Immigration Office in Niigata. You are asked to start preparing all necessary documents

and information for the application.

It takes about a month to be issued; and it will be sent to you in a registered mail.

[ NOTES ]The Certificate will expire in 3 months from the date of issue. You have to enter within that period.

You must present it to immigration officer upon your arrival to Japan. Make sure to have it with you.

Students with Japanese Government (Monbukagakusho) Scholarship do not need this Certificate.

(2) College Student VISAYou must obtain a Student Visa yourself at Japanese Embassy/Consulate in your country before

coming to Japan. Required documents for the application and necessary days for the approval differ for

each country; please confirm it yourself. The COE Certificate is for sure one of them.

Please complete all of the following when you prepare for coming to Japan. Passport

Student VISA (sealed within your passport)

COE (Certificate of Eligibility)

Airline Ticket

Cash

Inform your arrival date & flightinformation to your Academic Advisor and/or Kokusai-ka

Have your Tutors name & contact info

(IF have a plan to use Credit Card) Make a Card in your home country

(IF have a plan to Drive in Japan) Check if your driving license is Valid

A. Have spent 3more than 90days in home country after your license is issued

Possible to change it to a Japanese license. Need to pass exams.Valid roughly for 3yrs. & extendable.

B. Have NOT yet spent 90 days in home country after your license is issued.

Check if possible to have an International License (Valid for 1yr at the maximum).

2. Immediate Living Expenses

We suggest you to bring approximately 200,000 yen with you for immediate living expenses, supposing to

rent an apartment, especially. If you are a Self-Supporting Student, please bring an additional amount for

tuition and admission fee to be paid upfront.

[ To Own a Credit Card ]

Applying for a credit card in Japan is not encouraged as it takes time for the examination. And most

likely students applications tend to be denied. If you want to use a credit card in Japan, it would be the

best that you bring the credit card that had already been issued in your home country.

Check List: Before Coming to Japan

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You will need to handle your financial planning well so that you dont end up unable to pay the tuition

fee and therefore being expelled from the university.

1. Average Cost of Living for One Month (approximate, prices in yen)

For students living in Private Rented Accommodations

Rent 25,000 - 45,000food 15,000 - 30,000

telephone 5,000 - 10,000 (mobile telephone)

utilities 5,000 - 10,000 (electricity, gas, water, etc.)

transportation 10,000 (bus fare, gasoline for car, etc.)

other 10,000 (buying household goods, etc.)--- ------------------------------------------------------------------------------------------total 70,000 - 115,000 yen

For students living in a Dormitory (International House, etc.)

dormitory fee 10,000

food 15,000 - 30,000

telephone 5,000 - 10,000 (mobile telephone)

utilities 5,000 (electricity, gas, water, etc.)

transportation 2,000 - 10,000 (bus fare, gasoline for car, etc.)

other 10,000 (buying household goods, etc.)------------------------------------------------------------------------------------------

total 47,000 - 75,000 yen

The cost for eating 2 meals a day in the university cafeteria is about 24,000 yen per month (400yen

30 days2 times per day). If you cook for yourself, the cost will be somewhere around this figure,

depending on the food you buy.

If you own a car, please be aware that you will need another 10,000 yen or so per month for costs

such as insurance, in addition to the purchase price.

2. Necessary Costs (when living in rented room)

year ofEnrollment

Entrance feeTuition fees

(270,000yen/sem.)Cost of living

(65,000yen/month)Total

1styear under-

graduate (A)300,000

2,160,000(270,0002sem4yr)

3,120,000

(65,00012mths4yrs)

approx.5,600,000 yen+

3rd

year under-graduate (B)

300,0001,080,000

(270,0002sem2yr)1,560,000

(65,00012mths2yrs)


Masters

program (C)

300,0001,080,000

(270,0002sem2yr)

1,560,000

(65,00012mths2yrs)

approx.

3,000,000 yen+Doctoral

program (D)Waived for NUT

graduates1,620,000

(270,0002sem3yr)2,340,000

(65,00012mths3yrs)


3. IMPORTANT NOTES Have a saving money set aside, prepared to cover your all expenses for the first year (at least

2,000,000yen) at the time of your enrollment to NUT. It is best not to count on receiving any

financial support from the university or on future-income by doing part-time job activities; do plan

your saving and spending with this in mind.

Self-supporting international students should apply for exemption from admission, tuition fees and

scholarship opportunities offered. However, it is not certain that you will receive any extra support

of this type. You should have access to enough money of your own to support your studies without

receiving any scholarships or fee exemptions.

Tips to your Financial Planning

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If you work part-time to save money toward your school fees & living costs, make sure that it does

not interfere with your studies. If you plan to go on to the Masters program, be especially careful to

plan your finance well. Your timetable is very full from the 3rd year, too difficult to find the time

for a part-time job.

Most probably, Monbukagakusho scholarship students will not be able to extend the scholarship

period when proceeding to higher course. Students who are considering going on to the doctoralprogram should save enough before enrollment to cover living costs for 3 years.

If you were a Monbukagakusho scholarship student in your undergraduate program, you will most

likely stop receiving this scholarship when you go on to graduate school. The chances of your

getting exemption from the admission fee or from tuition fees are very low, even if you have applied

for it (please see Tuition Fee Exemption Policy for details).

Most students who get scholarships begin receiving them in the 4thyear. A generous scholarship is

around 100,000 yen per month. They tend to be limited to certain nationalities and require grades

above a certain level, and even if you apply there is no guarantee that you will win the scholarship.

(A) Enrollment from 1styear of the undergraduate courseNeed to make a serious planning to prepare for the 4 years to come, and its after.

(B) Enrollment from 3rdyear of the undergraduate courseThere have been examples of students, especially those who used to be on Monbukagakusho

scholarships, who had become used to spending money freely at Kosen. When they continued on with

the same spending patterns, they used up all of their money before summer and were unable to pay

tuition fees for the second semester. We recommend you consider options for setting aside the money

for tuition fees and other important expenses, such as opening a separate bank account for them.

Only a very few students are granted tuition fee exemptions in the 4 thyear.

(C) Masters programIf, starting as a 3rdyear undergraduate, you put away 100,000 yen per month as savings for graduate

school, that will come to 2,400,000 yen. This is still not enough to cover costs, so you should start

saving earlier, or should earn money by working during vacations, for instance.

(D) Doctoral programIt is relatively easy for doctoral students to receive an exemption for tuition fees.

Tuition Fee Exemption Policy

NUT has a program to exempt selected students paying from tuition fees. Decision for the exemption is

made each semester, and there is full exemption(of about 270,000 yen) and half-amount exemption(of about 130,000 yen).

The decision is based primarily on your previous years income. As long as your grades are above a

certain level, your academic performance doesnt affect the decision much. Please be fully aware that

most students are not to be granted the exemption. It is necessary to apply, but please do not count on

receiving the exemption. It is important to make your financial plans without depending on getting an

exemption. Almost all students who were Monbukagakusho or other government scholarship students the

previous year will not be granted the exemption.

Let us please warn you that if you repeat a year or if you take time off from NUT, the exemption will

be withdrawn and you will have to pay full tuition fee. Taking time off in order to work in Japan and earn

money for school fees is a violation of the terms of your visa, and you will be punished under theImmigration Law.

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3. Your Journey to NUT

The most convenient airports to the University are Narita, Haneda or Niigata Airport.Before leaving your country, assure to notify your academic advisor and Kokusai-ka of the date and

expected time of your arrival at airport or Nagaoka station. Having yourself or your luggage insured by atravelers insurance is recommended, for in case of accidents on your trip to Japan.

When you bring heavy or plenty of luggages, you may take advantage of Luggage Delivery (Takuhaibin)

Service at the airport. It will free your hands all the way to NUT; baggage will arrive in 1 or 2 days, at areasonable price.

Transportation to NUT ( charges are as of March 1, 2014)

4. Entrance Procedures

All the newly enrolling students must follow the entrance process, differed by each student status.

Those who are going to enroll as aNon-Regular student (research students or exchange student), the

procedures and forms required are explained after the arrival.

Those enrolling in April as a Regular Student, please follow Enrollment Guide(Nyugaku-Tetsuzuki

no Tebiki).Reception is held before the entrance ceremony; please submit what is required in the Guide

and receive necessary materials then. For the others who enroll at other time, the procedures and forms

required are explained after the arrival.

All who newly enroll as Regular Students must complete entrance procedures by the designated date

which varies from each status. If not, the University will revoke your enrollment.

5. Moving into Living Accommodation

Newly enrolled intl students are required to move into their living accommodation at once, and notify

the address to Kokusai-ka. Student Affairs (ext. 9256) gives instructions to those who are to reside in oneof our University dormitories (on- or off-campus).

Procedures for renting an apartment are explained on p.42.

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At City Hall

Complete Resident Registration

(Those who did not receive Resident Card at airport

will receive one in post, after completing this procedure.)

Join National Health Insurance

Join National Pension

(Regular Students may apply for full-year of grace by Special System for Students. Need

to submit a certificate of enrollment. Need to update yearly. Non-regular Students under

age 30 may apply for Payment Exemption.)

At the University

Complete the Enrollment procedureAttend all Guidance and Orientation

Meet your Academic Advisor, Tutor and senior students

Bring Passport & Residence Card to Kokusai-ka, allow them to keep copy of each

Register for Courses

Regular Students; on Live Campus WEB registration. Non-Regular Students; consult

Kokusai-ka.

(Self-Financed Students) Register for Scholarship in April & September

(IF wish to attend) Register for Japanese Course(s)

Placement tests held semi-annually (Apr/Sep).

Non-Credit courses may permit Family Member(s) to join, with a certain charge.

Check where Bulletin Boards, Class information, etc. are located on campus

Others

Settle down in your new Housing

(Apply at Kokusai-ka if you need a Guarantor for your housing contract.)

Open a Bank Account

(IF wish all school fees to be withdrawn automatically, take the form from NUT.)

Buy Cellphone/ Connect to Internet Line

(Contact all related offices, including Bank, and inform your correct phone no.)

Study basic rules for living in Nagaoka (Garbage disposal rules, etc.)

Set up your Transportation to NUT

(Motorcycle/Car needs Parking Permit from Gakusei-Shien-ka.)

To Prepare for a Disaster, check the nearest refuge area & method to contact or

place to meet with friends/family

Check List: After Arriving in Nagaoka

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3 University FEES and SCHOLARSHIPS

1. Tuition & other School Fees

All the fees vary with the year of entrance and status. If you are applying for Admission Fee/ Tuition

Exemption, please wait to make a payment until the decision on your case is made.

[ unit: JPyen ]

StatusScreening

Fee (1)

Admission

Fee (2)

Tuition

(3)

Other Fees

(4)

UndergraduateCourse

Enrolled to 1st year 17,000

282,000 535,800/year

approx.50,000

Enrolled to 3rd year

30,000GraduateCourse

Masters Program approx.40,000Doctoral Program

Non-RegularStudents

Research Student 9,800 84,600 29,700/monthapprox.1,500

Exchange StudentNone None

approx.1,500Research Exchange

Student

New tuition is to be applied to you when any revision of tuition is occurred.

1 Screening Fee: must be paid when you submit an application

2 Admission Fee: must be paid in the period of admission procedure. It is NOT necessary for those

who are continuing to the Doctoral Course after completing the Masters at NUT.

3 Tuition: 1) for Regular Students: can be paid in one lump sum up front or in 2 halves. It will be

withdrawn from the designated bank account you authorize; the first half (Apr.Sep.) on

May 1st, the latter half (Oct.Mar.) on November 1st.2) for Kenkyu-sei: be withdrawn from your designated bank account in advance, either by 3 or

6 months, depending on your study period.

3)Monbukagakusho Scholarship Students and short-term Exchange Students under an

academic exchange agreement are NOT required to pay.

4 Other fees: Student Educational Research Activities Insurance

1,340 yen/yr, 2,430 yen/ 2 yrs, 3,620yen/3 yrs, 4,660yen/4 yrs

NUT Alumni Association Fee (voluntary) 12,000yen

NUT Society of Educational Program20,000yen

Cost of Orientation Camp for New Students

3,000yen/1st-yr Undergraduate, 10,000yen/3rd-yr Undergraduate

2. Two All-Students Insurances (Gakken-SAI and Gakken-BAI)

All Regular Students are automatically obliged to buy these insurances, as a part of the entrance

procedure. All Non-Regular Students are also required to have both insurances as well.

Gakken-Sai is to aid the medical expenses for accidents happened during: classes, educational research

activities under the supervision of faculty staff, transporting yourself to NUT, university events, on- and off-

campus activities of registered student groups, and whatever occurred inside NUT (except dormitories).

Gakken-Bai is to cover compensation for injuries or property damages caused to others.

If any accident occurs, immediately contact Student Affairs (ext.9256).

Optional insurance which covers accidents during private activities is available for those who join

Gakken-Sai. If you want to buy, please contact Student Affairs.

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Those who take Internship Jitsumu-Kunrenin their undergraduate 4th year are also asked to buy

an additional insurance; because this one provides 24 hours support, including weekends and holidays.

Exchange Students who attend Internship are required to carry this insurance as well.

3. Admission Fee Exemption

Regular students may apply for Admission Fee Exemption (half or full amount). Please take the

necessary procedures at Student Affairs (Gakusei-Shien-ka: GS-ka) during your enrollment formalities.

However, you must meet the following condition:

For Undergraduate:

One who has been damaged by natural disaster so that making admission fee payment is difficult.

For Graduate:

a) One who has an outstanding academic record, and fairly has a financial difficulty to pay the

admission fee.

b) One who has been damaged by natural disaster so that making admission fee payment is difficult.

4. Admission Fee Postponement

Regular students may apply for Admission Fee Postponement at Student Affairs (GS-ka) during your

enrollment formalities. If you are selected, your payment will be postponed. However, you must meet the

following condition:

a) One who has an outstanding academic record, and fairly has a financial difficulty to pay

the admission fee on time.

b) One who has been damaged by natural disaster so that making admission fee payment is difficult.

5. Tuition ExemptionRegular students who fall under any of the following items both a) & b), may apply for Tuition

Exemption (half or full amount) at Student Affairs (GS-ka) during the specific period of time. Please note

that you must apply by each semester (first and second). Application period will be announced by NUT

website and posted on the bulletin board of Gakusei-Shien-ka; do not miss these announcements.

a) One who has an outstanding academic record, and fairly has a financial difficulty to pay the tuition.

b) One who has been damaged by natural disaster within 6 months (within 1 year for new students) so that

making tuition fee is difficult.

[ CAUTION for Applicants ]

Students who are to apply for these opportunities:you must NOT make a paymentof admissionfee and/or tuition feeuntil the result of your application is made.

6. Tuition and Fee Payment Deadline

IF you fail to complete the payment of Admission Fee and Tuition by the designated date, you will be

expelledfrom the university.

In that case, 1) you are asked to return to your homeland because your residential status as college

student is not qualified you to stay in Japan. 2) you are not allowed to re-enroll to the current course in the

future.

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7. Scholarships for Self-Supporting Students

To those privately financed students, available scholarships must be divided into 2 types: those that

request universitys first screening; and others that invites individual students to send in applications freely.

For the first ones, please refer to Handbook of Applications for Scholarships Shogakukin-

Boshu-Yoko, issued by Kokusai-ka every April and September. Candidates are selected from among

registrants through the University Committees initial screening. The selected applicants are then submittedby Kokusai-ka to the foundation of the scholarship program.

8. Monbukagakusho (MEXT) Scholarship Students

(1) Types of EnrollmentStudents enrolling as Japanese Government (Monbukagakusho: Ministry of Education, Culture,

Sports, Science and Technology) Scholarship Students to NUT is as below:

Qualification Enroll NUT as Condition Extension

Those whohavecompleted

UndergraduateStudy

Kenkyu-sei (research student)

recommended by a JapaneseEmbassy (1)

Student who is newly arrivingJapan for study or research

Application forextension of theScholarship ispermitted only whengoing on to higherschool (Masters orDoctoral) to obtain adegree and meeting theacademic standards setby MEXT.

If fail a year of study,the Scholarship will bediscontinued.

Kenkyu-sei or Regular 1st YearGraduate Students recommended

by the University (2)

Under-graduateStudents

Regular 1st Year UndergraduateStudents recommended by a

Japanese Embassy (1)

Regular 3rd Year Undergraduate

Student after graduating from aJapanese Technical College

MEXT Scholarship Studentwho has been studying at a

Technical College in Japan andbeen permitted to extend theperiod of the Scholarship

1 Through Japanese Embassy

Japanese Embassy/Consulate abroad recruit students every year. Applications must be madepersonally and enrollment will be in April or October as research students or as regular students, of thefollowing year. For details, please contact Japanese Embassy in your country.2 By Recommendation of NUT

NUT, like any other Japanese universities, accepts applications around the middle of November.One should first seek a prospective academic advisor and obtain an informal consent beforehand. Thedate of your arrival is in early October as a Kenkyu-sei, in early September as a masters or doctoralstudent.

(2) Domestic Selection Program (Examination of Self-supporting Students)Self-supporting Students who are already studying at NUT may apply for the Scholarship. Please refer

to Handbook of Applications for Scholarships (Shogakukin-Boshu-Yoko), handed out by Kokusai-ka

every September for applying. NUT will select candidates among applicants and recommend them to

Monbukagakusho, after examination by its International Student Committee; the decision upon

scholarship recipients will be made by the Monbukagakusho. (1 Graduate student was selected within

entire NUT in the academic year 2013.)

Requirements for application (as of April 1st of following year):

[ For Regular Graduate Student ]

*A student who is to start at graduate school as a Regular Student or who already is studying at graduate

school.

*Under 35 years old with an excellent academic record.

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*One who had been a Monbukagakusho Scholarship Student in the past may apply only if 3 years have

passed after completion of the period.

(3) Assistances for Monbukagakusho Scholarship Studentsof April 1, 2014 for students studying at NUT

Graduate Student Undergraduate Student

Monthly StipendResearch student143,000 yen *

Masters student144,000 yen *

Doctoral student145,000 yen *

Admission Fee Exemption

(except Domestic Selection Students)

Tuition Exemption

Travel Expenses to Japan


Travel Expenses back to home country

Monthly Stipend117,000 yen *

Admission Fee Exemption


Tuition Exemption

Travel Expenses to Japan


Travel Expenses back to home country

* Additional monthly stipend 3,000 yen is provided from November to March.

(4) Procedures for Receiving monthly ScholarshipMonbukagakusho Scholarship is to be transferred to your Post Office Yucho Bankaccount around

25th of every month. Kokusai-ka needs your designated account information at the beginning of your

Scholarship period.

In the first days of every month, you are required to appear your attendance to the University by

coming to sign on registration list which is placed at the counter of Kokusai-ka. When you sign late, the

payment will be delayed.

When you cannot sign by the fixed date for some reasons, you must notify Kokusai-ka in advance.

And when you fail to sign between the first day and the last day of a month, the Scholarship payment

will be canceled for that month.

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4 LEGAL PROCEDURES for YOU & FAMILIY

1. Residence Card

(1) Obtaining a Residence CardTo all foreign nationals arriving legally in Japan with a permission to stay for more than 3 months

period, Residence Card is issued by Immigration Office.

As of March 1, 2014, NARITA, HANEDA, CHUBU and KANSAI Airport are the only 4 ports of

entry for foreigners to receive the Card upon arrival.

If you enter Japan through other airport, you will receive a stamp in your passport beside the Landing

Permission Sticker, stating (meaning; Resident Card to be Issued Afterward) .

After you are set with a place to stay in Japan, you must immediately (within 14days) go to your City

Hall and register yourself in the address. By submitting this notification to City Hall, your Residence card

will be created and be sent to you in registered mail from immigration Office.

(2) Carrying the Card at All TimeYou must carry your Residence Card with you at all time and to present it to immigration inspector,

police officer or other officials upon their requests. You may face being charged of a fine up to200,000yen if you are found unable to present it; and being punished a maximum of 1 year

imprisonment or a fine up to 200,000yen if you comply with the demand.

On the other hand, it releases you from the trouble of carrying your Passport every day.

If you happen to lose the Card, you must at once apply for a new Card. Please make sure to report first

to police of the loss, then receive the recipient number of the report.

(3) Alien Registration CardAlien Registration Card will continue to serve effective for those who entered Japan before July 9, 2012,

when the new residency management system was put into operation. It remains valid and gradually and

automatically changed to Resident card when you make next extension for period of stay. You may

choose to shift your existing Alien Registration Card to a Residence Card freely by making a request bysubmitting a set of application forms to immigration Office.

2. At City Hall

(1) Residence RegistrationAny foreigner who intends to stay in Japan for over 90 days must register at City Hall within 14 days

after you decide your address.

Every time you change your place to stay, you must notify your new residence to City Hall within 14

days, and have them officially state the correct address at the back of your Residence Card.

1) Registration ProceduresYou register personally at the City Hall where you live. For the first registration, bring your Passport

and Residence Card (if you own one already).

If any changes take place in such items as: address in Japan, immigration status, authorized period

of stay, you must notify the City Hall within 14 days.

2) Certificate of Residence (Ju-min-hyo)When you apply for scholarships or for your child(ren) to enter a school, Certificate of Residence

(Ju-min-hyo) is requested. Your Residence Card and a fee of 250 yen (for Nagaoka City) are required.

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(2) National Health InsuranceIf you finished Resident Registration, you and your dependents are imposed to join Japanese National

Health Insurance Program. This Program functions to reduce the individual's medical cost through

mutual payments and assistance. Registered foreign nationals, including International Students and their

family members, who have authorized period of stay in Japan for 3 months or more and have

complicated Residence Registration are required to have this Insurance. Others who stay for fewer

periods may also apply for an approval to join.

Formalities to join is carried out at City Hall at the same time of your Residence Registration. Before

leaving Japan, you need to withdraw from this Insurance; please go to City Hall with your Insurance

Card and return it.

1) Insurance PremiumThe amount of premium is determined every year based on the number of family member, household

income, etc. However, for non-Japanese residents in their first year in Japan, the minimum level of

insurance fee is requested; because they have no income record in Japan.

City Hall will decide the official amount for each household every year in July then inform it in a

letter; so you will not receive bills between April and June. You will be paying the fee for the year (April

to next March) in 9 bills from July to March.

2) Insurance Card (Proof of Policyholder)Once the entry procedure is completed, you will receive your Insurance Card. You must show it at the

reception of medical institution every time you receive clinical services.

Your National Health Insurance policy will cover 70% of all medical bills and you will be required to

pay the remaining 30% directly after receiving treatments at the hospital, clinic or other medical

institutions.

For children before enrolling to primary school, 80% is covered by the Insurance.

3) Notable Benefits

Excessive Medical Charge:When you have paid for medical treatments in one month more thanthe limit set by City Hall, the amount that exceeded will be returned to you.

Overseas Medical Treatment:When you are treated outside Japan (your home country or other)

and paid all expenses, you may apply for a reimbursement after returning to Japan. There are a

number of documents to submit; we recommend you to receive the forms at City Hall and start

preparing before you fly overseas.

Subsidy for Childbirth: The amount is fixed by Nagaoka City and it is 420,000yen per child (as of

March 1, 2014). Make the application for it at the hospital/clinic after your child is born. Nagaoka

City will send this subsidy to the medical institution. When the bill for your childbirth is more than

420,000yen, the shortage must be borne by you; and when it is less than the subsidy, you will receive

what remains of the support.

(3) National PensionAll registered residents in Japan between 20 and 59 of age, Japanese or non-Japanese, must join either

the National Pension or the Employees Pension.

1) Special Payment System for StudentsThose who are not employed will be registered for National Pension at City Hall when you residence

registration. Regular Students may apply for exemption of payment for students. Please take a certificate

of enrollment to submit. Non-Regular Studentsmay apply for postponement of payment.

Please keep in mind that these systems require an annual renewal. Document to see any condition

change will be sent to each every February. Make sure to return a reply by the end of March, confirmingyour student status for the next academic year (April to March). This allows you to benefit from the

insurance part of this national pension program.

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2) Disability PensionIf you become disabled while having a membership of National Pension, you may receive this basic

pension. Even if you are exempted of making a payment and have never paid a single yen for this

pension plan, you are eligible for an application when being disabled.

3) Withdrawal Payment after Leaving Japan

Those who have paid the Japanese public pension for at least 6 months, you may request one-time

payment as you withdraw from the pension program.

3. Related to Immigration Office

Procedures for VISA applications to Enter Japan is explained on page 10. Any question is to be cleared by

calling the Immigration Offices (page 81).

For some of application at the Immigration Bureau, Kokusai-ka can be your representative. For details, please

consult us with enough time.

(1) Extension of Visa PeriodAn application for extension should be submitted to an immigration office during the period of 3

months prior to the expiry date. Staying in Japan beyond your authorized period may cause you

punishment and/or deportation under the Immigration Control Act.

[ Necessary Documents ]

1) Application Form for Extension

(available from the website of the Immigration office/at Kokusai-ka)

Form for Organization should beissued by University. Please consult Kokusai-ka before application.

2)Certificate of Enrollment

Regular Students may issue it yourself by the certificate issuing machine. Kokusai-ka issues theone for Kenkyu-sei. A copy of Notice of Admittance is required to those who are to enter graduate

school.

3) Academic Record (for Regular Students) or Certification of Research and Study (for

Kenkyu-sei)

4) Passport & Residence Card

5) Revenue Stamp ( Shunyu-Inshi) 4,000yen worth. Service charge for the procedure (when the

extension is permitted), can be paid at immigration office.

6) Bankbook: for in case when you are asked to present it to immigration officer.

7) Scholarship Certificate if you are receiving/promised. Please consult to your scholarship

foundation or to Kokusai-ka (for Monbukagakusho or JASSO scholars), with enough time.

8) Students who are not completing the Course within the regular period must have a letter by

your supervisor and of your own, stating roughly how long you would additionally need.

(2) Work Permit for Part-time JobsIntl students with College Student Visa are prohibited to engage in any income -making activities;

though temporary or secondary activities to supplement living expenses and school fees are permitted.

Those who work without this permit will be subject to punishment and/or deportation from Japan.

Please present the following documents 1) to 3)to Kokusai-ka before your application and note that an

approval from your supervisor (or Class-Tannin, Advisor-kyouin) is included;

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[ Necessary Documents ]1) Application Formfor Permission to Engage in Activities other than these permitted

This form is available from the website of the Immigration Bureau/at Kokusai-ka.

2) Passport& Residence Card

3) Form for Approval from Supervisor(to be submitted to Kokusai-ka)

Maximum Hours you are allowed to

engage in jobs is 28 hours a week. It is up to 8 hours a day during spring, summer and winter breaks.

If you are found working exceeding hours, you may be subject to severe punishment and deportation.

Engaging in any business related to prostitution is also prohibited.

Student Affairs introduces part-time jobs for students.(ext. 9251/9252)

This permit is also required for students who are planning to do the universitys internship program

at a company as well. Please consult with Kokusai-ka to prepare for your internship program.

Family Membersmay work part-time with this permit as well. The maximum hours allowed is 28

hours a week, even during the long holiday period of the university.

(3) Re-Entry PermitWhen you wish to leave Japan for over one year, you must have a Re-Entry permit before you leave

Japan. For the application, please ask Kokusai-ka for details.

Special Re-Entry Permit (To visit your family in homeland or Trip to overseas)When you have a valid Passport and Residence Card (*), and if you plan to return to Japan within a

year, you will not need to obtain a Re-Entry permit beforehand. Instead, you simply present your

Residence Card to the immigration inspector when you leave.

(*) Those foreign nationals who have Alien Registration Card or a stamp on their Passport Resident

Card to be Issued Afterwardare included.

[ Caution ]You will lose your resident status if you fail to re-enter Japan within 1 year from departure.

(4) Change of Visa Status (for Employment)If you are to engage in any different activity and to cease the activity under the present residence status,

you must obtain the new status, especially if you are to be employed in Japan.

It should be emphasized, however, that all the applications have no guarantee of its approval. Even if

the approved period with your College Student Visa is still remained after your completion of study,

continuing your stay in Japan or starting your full-time job without changing the Visa status become

subject to punishment and/or deportation under the Immigration Control Act.

[ Necessary Documents (for Employment) ] 1) Applicationfor Permission to Change Status of Residence

Forms are available from the website of the Immigration Bureau/at Kokusai-ka.

2) Passport andResidence Card

3) Revenue Stamp( Shunyu-inshi) 4,000yen worth

This should be paid when the change is permitted.

The followings are also required according to the types of job and of the recipient company;

4) Copy of Employment Contracts(or Letters of Appointment or Notification of Employment)

You must submit a copy of the contract exchanged with the employer, or another document specifying

the new activity as employee, its duration, position and the remuneration.

5) Curriculum vitae(resume)

6) Graduation Certificate(or Statement that Confirms the Expected date of Graduation)

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7) Materialsshowing the Outline of the Company or Copies of the Company Registration

Obtain from the recipient company. A copy of the company registration must have been issued within

3 months prior to the application.

8) Statement of Accountsissued for the nearest fiscal year.

9) In case your new Status is Engineer, documents certifying the category applicable

Extra materials might be asked by the Immigration Bureau. Upon application, please refer to the

website of Immigration Bureau and ask the Employer for information and some documents.

[ When you Wish to Seek an Employment in Japan ]You may apply and stay in Japan with a Designated Activities Visa (usually 6 months), for a

maximum of 1 year (extension of Stay permitted only once), if you wish to continue job hunting in

Japan after your completing a course. While seeking an employment, you are allowed 28 hours per week

with part-time job. On application for this permit, a recommendation letter from the university is

required. Please consult with Kokusai-ka with enough time in advance.

(5) Accompanying Family Members

Family members of intl students who reside in Japan with College Student Visa are allowed toaccompany under the residence status of Dependent (the one with a Student Visa).

For having your family members in Japan, the application can be done by you at immigration office

once you are here in Japan. However, this Visa application procedure takes a long time.

(Kokusai-ka has forms for this application and for extension of their period of stay also.)

[ Necessary Documents ] 1) Applicationform for Certificate of Status of Resident (available at Kokusai-ka)

2) 1 Photographof 43cm per one family member

3) Marriage Certificate/ Birth Certificateto identify the personal relationship with you, in English

4) Copy of yourPassportand Residence Card5) YourCertificate of Enrollmentat NUT

6) A document to certify yourfinancial ability: Please consult to Kokusai-ka, with enough time.

7) an Envelope with stampof 380yen, addressed to you (to return the Certificate)

8)Bankbook: for in case when you are asked to present it to immigration officer

(6) Birth of a ChildThe followings need to be done when your child is born in Japan. Please inquire to the offices

concerned for the latest details.

1) Report the Birth(within 14 days after birth, to City Hall)

Birth Certificate issued by doctor, Boshi-Techo (Meternity Record Book), etc. are required.

2) Apply for Certificate of Status of Residence(within 30 days, to immigration office)

With Citys filing receipt of birth certificate, Boshi-Techo, Residence Card&Passport of parent(s).

3) Residence Registration (City Hall)

4) Medical Expense Supportfor Children (City Hall)

For preschoolers: 530yen/clinical visit, free charge for prescribed medicines, etc.

5) Child Allowance(City Hall

For all children before finishing junior high school. Monthly child allowance benefit of 10-15,000

yen per child. Must be renewed annually. Sent to your bank account every 4 months (Feb, Jun, Oct).

6) National Health Insurance(City Hall)

If you wish to include your child to the Insurance. Subsidy for Childbirth (420,000yen) can be

requested.

7) Passportfor the Child (Embassy of your home country in Japan)

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(7) Education for ChildrenYour children who live with you in Japan may enter Japanese educational institutions.

Daycare Center (Hoiku-En)When your child is unable to be watched over in daytime, you may apply for day nursery school.

Please talk to the Citys welfare office (Hoiku-ka: Tel 0258-39-2219) for details. You may need to

present proof(s) of why the parents are occupied in the day. Monthly childcare fee is determined bythe City, according to your income; and each nursery may have additional set of fees.

Kindergarten (Yo-chi-En)Children under age to enter elementary school may enroll to a kindergarten. School fees are fixed

and set by each school, regardless of the familys income. For the necessary procedures, please directly

contact the kindergartens.

Elementary School (Sho-Gakko) and Junior High School (Chu-Gakko)Sending children to elementary school (6yrs) and junior high school (3yrs) is obligation to all

parents living in Japan. Which school to attend is appointed, depending on where you live. Publicschools are free of charge in tuition and texts; but cost for school lunch and educational materials are

needed. Please apply to the Citys Board of Education (Gakumu-ka: Tel 0258-39-2239).

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Rooms in on-campus dormitories have FREE internet line. Inform your PCs MAC address to Student

Affairs. It allows 24-hours access to the University-Network; but limited with other networks

(MON-FRI: 6:00-8:30 & 16:30-01:00./ Weekend,Holidays&School-breaks: 6:00-01:00).

You may choose to have a limit-less service at your own expense with a provider specified by NUT.

2. Public HousingSatisfying all of the following conditions, you are entitled to apply for public housing provided by

Nagaoka City.

A household which has an income of 158,000yen/month or less.

Currently live with family member(s) and continue to do so after moving into public housing

Suffering great inconvenience with the current housing

(ex. too small and not enough space for sleep, or spend about 30% of income for rent, etc)

The nearest public housing to NUT is in Kibogaoka area. The rent varies, around 10,000 to 25,000 yen

per month, based on the buildings condition and the space of the individual unit. After submitting an

application, you may have to wait for months. However, after you move in, you may continue to stay

there for years unless your condition remains within the permission. Public housing tends to require a higher cost for restoring the original state when moving out from there.

Taking pictures of every room and notable damages at empty condition before you start to settle in

may be a good measure for keeping down expense.

For details, please contact the City (housing consulting office: 0258-39-2229).

3. Private Housing

(1) VarietyAvailable private housing may be divided into 4 types for you to select from:

Apartment: usually 1 to 3 rooms with a bathroom, kitchen, toilet, etc. Rented House: an entire house (usually Japanese-styled)

For apartment and house-rent, you should visit real estate agencies (and/or their web sites).

Lodging: a room in a boarding house. Breakfast and supper are provided. Rented Room: single room of a house (bathroom, kitchen, toilet and entrance are shared)

For the above two, please contact the Room & Lodging Union near the University.

(2) Room & Lodging Union of Shin-saiTheir rooms are offered exclusively for the students of NUT; they only have rooms for singles.

If you are interested to stay in one of their rooms, please contact the Shin-sai Room & Lodging Union

office (TEL 0258-46-2533) for the latest available rooms. A list of vacant rooms are up on the University

HP (http://www.nagaokaut.ac.jp/j/gakubu/fukuri_ryou.html).

Annually in mid-September, Reservation Lottery is held to promise a room for the next April. It is

offered for the students who are at the time already studying at NUT. Its date, time, place and the list of

offered rooms will be informed beforehand on bulletin boards .

For their rooms, reservation deposit , Shiki-kin or Chukai-Tesuryo are not charged. But please make a

well plan and reserve carefully for it is requested tin the contract o rent for at least a full Japanese year

(from April to March). When you decide to move to another place in the middle of the year, you must

pay a penalty worth the rent of 3 months.

(3) Tips for Moving-In

Rent Rent vary according to the size, the newness, and equipped facilities. Roughly about 30,000 to

50,000 yen is charged around NUT. Apartments in Japan do not come with furniture, so you must

arrange whatever is needed yourself.

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Shiki-kin (guarantee deposit) & Chukai-Tesuryo (commission to real estate broker) are charged as

well as one month's advance rent to the landlord when you sign the contract. Shiki-kin will be used to

pay the cleaning expenses for when you move out the room. When Shiki-kin was more than what

actually costed, the left amount will be returned to you; but if it was not enough to cover all expense to

restore the room, you will need to pay the exceeding amount additionally.

Monthly Payment You ought to be accustomed to pay the rent in advance for the next month (this

may be done by automatic transferring system of your bank; see page 64). In addition to the public

utility charges, Kyoeki-hi (common property maintenance fee) and Cho-nai-Kai-hi (neighborhood

association dues) are your monthly expenses.

Roommate If you wish to or plan to live with some friend, or bring family to stay with, you need an

approval from your landlord. Make sure to inform and consult with the house owner beforehand.

Rental Contract The rental contract with the landlord must be understood to all terms before legally

signed.

Guarantor/Co-signer Rental contracts usually require the co-signing of a guarantor, for in case of

property damages and payment overdue caused. Please ask your academic adviser or other eligible

person to become your guarantor. When you happen to not being able to find one, please tell Kokusai-

ka. NUT has a Guarantor Program for our International Students.

4. NUT Guarantor Program

If an intl student cannot find a surety needed for concluding a housing lease agreement, the Director of

CIEE will become the guarantor under Nagaoka University of Technology Guarantor Program for

International Students.

Terms and Conditions1. You must be a student of NUT

2. You must have a resident status of College Student

3. You must buy the Comprehensive Insurance for Intl Students by JEES 4. The house owner must have have an approval with the coverage of this Program

Comprehensive Lodging Insurance for International Students Studying inJapan (by JEES)

NUT recommends our intl students to join the Casualty Insurance for Housing and Guarantor,

offered by JEES (Japan Educational Exchanges and Services). This program reduces the mental and

financial burden on one who is asked by an intl student to become a guarantor and ease intl students

to conclude a housing agreement. It comprises comprehensive lodging insurance (lessee liability and

personal liability insurance) and guarantor indemnity funds.

The premium is affordable: 4,000yen for 1 year or 8,000yen for 2 years.

Necessary DocumentsAll application forms and explanations are available at Kokusai-ka.

1) Application (and Agreement) for the Program..... Receive one at Kokusai-ka

2) Rental Contract..... Issued by your real estate agency. Must be signed and sealed by landlord.

3) Supplementary Agreement Form..... (same as 2)

4) Policyholders Certificate of JEES Insurance..... Kokusai-ka will issue one after the payment is

completed by you.

Caution1. If you graduate or are expelled from NUT, NUT inform your landlord of the termination of

the NUT guarantor program. Therefore, if you would like to continue living in the same

apartment, you have to find a new guarantor.

2. If you would like to cancel the contract, you may request some cash-back depending on the

un-used period.

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5. Utility Charges

Electricity, Gas, Water and Sewage are called public utility charges. You may choose to pay them by

automatic transfer through your bank account. (see page 64)

Prevention & Handling when Troubles Inquire to:

Power

Turn off unnecessary electricity and reset the breaker switch whenyou experience an electrical outage. It may be because you areusing electricity in excess of the capacity of your house's electricalcircuitry.

If an outage is due to a lightning surge or system failure, you mayhave to wait a while before your service is restored. Better beprepared with flashlight or candles.

Please do not switch the breaker off when you leave your rentedroom for a long period in the winter; it may cause water pipes toburst by freezing.

Tohoku ElectricPower Co. Ltd.Tel 0120-175-466

Gas When you notice a gas leak, please open all the windows anddoors wide and turn off the supply valve immediately. If you do not know the cause of the gas leak, report it immediately.

They receive calls 24-hour.

Hokuriku Gas Co.Ltd.Tel 0258-33-3200

WaterandSewage

Water is billed altogether with that of the sewerage every 2months.

If water pipe freezes in winter, wrap it with a towel and pour hotwater on it. When no water comes out the tap, turn off the faucet.If a pipe bursts, turn off the valve inside meter box and then reportit.

Nagaoka CitySuido-kyokuTel 0258-35-1618

6. Garbage Disposal and Recycling

In Nagaoka city, garbage collection days and places are appointed by each district; you must separate the

garbage and recycling items by categories when you them away. Things put out in a wrong manner will not

be collected and that could lead to troubles with neighbors or in community.

Please check the detailed information (in English) at

http://www.city.nagaoka.niigata.jp/dpage/kokubun/chikyuhiroba/new/Download%20File/trash_en.pdf

You can also get a brochure issued by the City at Student Affairs.

Designated Prepaid BagsFood Scraps, Burnable Garbage and Non-burnable garbage bags must be put

in the designated bags purchased. Please be most cautious with the following items:

Large-sized Trash (Futon mattress, bed, bicycle, furniture, etc.): call City Hall (TEL 0258-25-0053) and

reserve a collection date. Ask how much it cost (200 to 1,000yen); then purchase the citys handling ticket.

Stick the ticket to the item and leave in front of your housing on the collection date.

Household Four(Air-conditioner, Washing Machine /Dryer, TV, Fridge /Freezer): you must call one of

the citys authorized collectors (Hanazono-service is the nearest to NUT: 0258-29-1122) and make a

reservation. PC, Vehicle-related wastes (tires, battery, etc) are disposed the same way.

You can purchase the above bags and handling tickets at campus store Baiten and at most

shops in the city).

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7. Manners as a Community Member

Kokusai-ka would like to remind you some basic manners you are expected to have, which must be respected

for you to be able to build a comfortable residential life with your neighbors.

NOISEA trouble with neighbors can easily start by excessive noise. Know the quiet hours and never to

disturb your neighbors by shouting, playing music at over-volume, or talking out loud at night (especially

when throwing a night-time party).

ODOR Keep trash and leftover food only to the designated collection area. DO NOT leave them in the hall

and/or in the balcony of your complex.

CAR PARKThe complex-owned parking lots are for all the residents to park their vehicles. Without having

a parking privilege, you cannot park your car. No blocking others parking space, driveways or sidewalks.

FIRE SAFETYBarbecues or any other events involved with fire flame are allowed ONLY at appointed

area and are prohibited at any other places. Be extra cautious for fires at all time.

ROOM SHARE Staying at your friend's dormitory or sharing a room with friend(s) without an approval

from your landlord/University is subject to violation of the regulations; it could result in removal from the

housing. Reporting a false address could bring disadvantages to you.

If you have any questions or any doubts related to housing, please come and talk to Kokusai-ka.

8. Change of Address

When moving to a new place, you must follow procedures to terminate the current housing contract. You

must give the landlord a notice more than a full month in advance; if not, additional months rent may be

requested.

Please check and complete all of the following when you move from one place to

another.

At City Hall

Notify your new address (within the first 14days after moving in)

New address will be written at the back of your Residence Card with an official stamp

At the University

Present your Residence Card to Kokusai-ka

a copy of it (the back side) will be kept.

If you need a Guarantor for the new housing contract, apply at Kokusai-ka.

Update your address in your LiveCampus page personally.

Others

Inform each utility companies (electricity, gas, water) of your shifting to other place inadvance. Clear the manner of the last payment, notify the address to send the outstandingbill.

Inform all offices you relate to (including bank) of your correct mailing address.

Apply for the Post Offices forwarding service.

Renew your address on Driver s License at police station or at license center.

CheckList:

When Change Housing

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6 CAMPUS LIFE

1. Student ID Card

A Student ID Card is issued to all students: Gakusei-sho for all Regular Students, and System Riyo-

sho for Non-Regular Students. You must always carry your ID card; if you lose one, immediately notify it

immediately (Academic Affairs for Regular Students, Kokusai-ka for Non-Regular Students). When you

leave NUT, we ask you to return the card to the University.

The student ID card has the function for personal identification to correspond to the systems below:

Book Lending System at University Library

You may borrow books in University Library or make reservations on the presently borrowed books,

by using Student ID Card.

Room-Entrance Control System (Card-Gate System)

Library, PC Rooms for Self-Study (3F, Sythetic Research Bldg. or are such rooms using this System. It

limits un-authorized entries to certain rooms or area.

Certificate Issuing System (Regular Students only)

Using the data on the Student Card, and typing-in your LiveCampus password on the screen, you may

freely issue necessary documents with the Certificate Machine, in the Llibrary and at Academic Affairs.

2. University Library (Tosho-kan)

The Library is one of the most important facilities that help you with your study and research.

How to use the Library (Library home page -http://lib.nagaokaut.ac.jp)

OPENhours

Please check the latest information of the open hours or closing dates on

http://lib.nagaokaut.ac.jp/guide/cal/cal2014.pdf or notice on library bulletins.24 hrs Open Service

Graduate Students and 4th year undergraduate students assigned to a lab. may usethe library for 24 hours except end/new-year holidays. Scan your Student ID Card toenter.

Closed

National Holidays (including substitute holidays), August 13 to 15

Year-end and New YearDecember 28 to January 4

Saturdays and Sundays during August 6 31, March 1 April 4

National Center Test for University Admissions (January 1718)

Closing day and time are subject to change by necessity.

Services

BorrowBorrowing books: By using the automatic borrowing machine with yourID card.Returning books: Put the books into the BOOK POST.Borrowing and Returning AV materials: In person at the counter.

OrderYou may order to see books/articles from other universities when NUTlibrary does not own one.

ElectronicInfo

You can look through about 5000 titles electronic journals and otherelectronic materials on the library home page (http://lib.nagaokaut.ac.jp).

ImportantNotes

Use your student ID card (system card) to pass through the library gate.

Smoking, eating/drinking, and cell phone use inside the library are prohibited.

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3. Information Processing Center

The Information Processing Center provides common high performance computers and Local Area

Network environment for faculty members, as well as worldwide network.

How to use the Information Processing Center

Available Hours Monday Friday 8:3017:50

Closed

Saturdays, Sundays and national holidays

Year-end and New year (December 28 to Jan 4)

A week in August specified by the Center

Other days needed to close for reasons

Use

Regular Students: With your universitys academic system (LiveCampus)account and password, you may log-in and freely use the Centers self-studyroom (Ji-shu-shitsu) and wireless LAN on campus. When you forget yourpassword, please visit the Center. Please follow the guideline on the Centershome page (http://ipc.nagaokaut.ac.jp).

Non-regular Students:may have an account if approved by the academic

advisor; bring your student ID card and visit the Center.

ImportantNotes

The Center is full of dust-sensitive equipment. Please use the slippers at theentrance (2nd floor). Eating/drinking are strictly prohibited.

4. Meals and Daily Shopping on Campus

Commissary Bldg. (Fukuri-To)offers following facilities on campus. All closed in mid-August

OBON and new-year days.

Facilities Hours Remarks

DAI-ICHICafeteria

(1st floor)

Every Day

8:009:30 (Breakfast)11:0014:00 (Lunch)

16:0019:00 (Dinner)

Jan.-Mar. 8:30 - 9:3011:00 -13:3016:30 -19:00

Self-serve style.340 seats.Japanese, Chineseand Noodles.Priced reasonable& nutritionally wellbalanced.Sun. & Holidays

8:309:30 (Breakfast)

11:0013:30 (Lunch)

16:3019:00 (Dinner)

DAI-NI Cafeteria(2nd floor)

Mon. - Friday

11:0014:00 (Lunch)

16:3019:00 (Diner)

Jan.-Mar.

11:30 -13:3016:30 -19:00

Served by waiters.

60 seats.Variety of Western food

Sat. Sun. & Holidays closed

Caf POPEYE(1st floor)

Mon. Friday10:0017:00

Jan.-Mar. 10:30-15:00Self-serve style.52 seats.Light meals & Coffee.Sat. Sun. & Holidays closed

Campus StoreBAITEN

(1st floor)

Mon. Friday9:3018:00

Jan.-Mar. 10:00-18:00

Books, stationeries,electronics,food, drinks, freshvegetable/fruitsand other daily items.

FAX, stamps, etc.

Sat.10:0018:00

Jan.-Mar. Closed

Sun. & Holidays closed

Barber(2nd floor)

Tue. Sunday 9:0019:00 Reservation must bemade.Monday closed

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Laundry(1st floor)

Mon. - Friday 10:0017:00Dry cleanings

Sat. Sun. & Holidays closed

ATM(1st floor)

Mon. - Friday

9:0019:00Hokuetsu, Taiko& Japan Post Yucho Bank

Temporary. Bank(1st floor)

12:0013:00Hokuetsu bank (T, TH),Taiko bank (M, W, F)

5. Gymnasium and Health Care Center

For our students to maintain health, this Center provides various sport facilities and suggestions relating

to sport activities and health care. First aid for accidents, health check-ups, health consultations and so are

also available at the Center.

Students must take our periodic Health Check-up(height, weight and abdominal measurement, eye test,

blood pressure, urinalysis, chest X-ray, etc.) held every May at the Center. Health Certificate, which will

be necessary when finding a job, will only be available to those who has taken the Check-up.

How to use the Gymnasium and Health Care Center

OPEN MondayFriday 8:3021:00

Closed

Saturdays and SundaysSubstitute holidays are included

National holidays

December 29January 3

Any changes regarding to the opening time of the Center will be informed.

Usage

1) SportsFacilities

Gymnasium, Budo-kan (for Judo, Kendo, etc.), Machine room, IndoorPool, Athletic/Succor field, Baseball field, Rugby field, Tennis court,

Multi-function court, Golf-practice facilityFor using any sport facility or equipment, you must apply first to the office of

Gymnasium and Health Care Center (ext.9821) at least 3 days prior.

During lunch break (12:0013:00) sport facilities can be used freely (except

the indoor pool). You are required to ask the permission at the office ofGymnasium and Health Care Center before borrowing sport goods for anytime.

2) Nurse Room

If an accident or an unpredictable disaster happens inside the campus,

university doctor or nurse can give first aid.

Please bring your Health Insurance Card for when the result of a check-up

suggests that further treatment is needed. Hospitals will be presented and

medical expenses are paid for by you.First aid box available in the Energy Center (ext.9290) for injuries occurred in

closing hours.

3) Bed Room When you feel badly or need a rest, there is a bed available. Please get

permission from the nurse (ext. 9824) beforehand.

4) Consultation Room

If there are problems concerning health or personal matters, you can come to

receive some advice or suggestions at the Center.

The consulted problems will be kept secret.

Other Notes

In using the above facilities, please keep the facilities clean and tidy.

After using sport goods, please return them into their proper places.Eating/drinking, and cell phone use inside the Center are prohibited

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6. International Friendship Lounge

As a place for communications among international and Japanese students, individual studies and

meetings, use Intl Friendship Lounge freely.

Available Hers MondayFriday 9:0020:00

ClosedSaturdays and Sundays, HolidaysDecember 29January 3

May close temporarily in other days.

7. Extracurricular Activities /Recreation

To have a meaningful student life, it is important for you not only to attend classes but also to participate

in extracurricular activities and recreations.

NUT International Students Association (NUTISA) aims to build mutual friendship among the intl

students as well as the Japanese students of NUT, through annual activities like Nagaoka International

Festival and dance parties. There are also a wide range of sports, cultural clubs and associations that areopen to all students.

If a group of students is planning a meeting or informal gathering, please first appoint a responsible

person to ask for an approval from Student Affairs.

8. Admission to Higher Schools

When an Undergraduate Student or a Kenkyu-sei (research student) apply for admission to Graduate

Schools, you are required to consult with your academic advisor first. Then receive application forms from

Admission office (Nyushi-ka, ext.9271/9273) and submit required documents before the specified date.

* Doctor's Degree by Submission of ThesisYou may receive a Doctors Degree by submission of a thesis, even though normally it is conferred

only to those who have completed the Doctoral course. This is availed for the ones who could not

enroll or conclude the Program because of a certain reason.

One must present a thesis and succeed the Doctoral Thesis Committee, as gain an approved to have

an achievement equivalent to those who completed the Doctor's course at NUT.

Ask Academic Affairs for farther information.

9. Job Hunting in Japan

Updated information on employment offers can be reached at the University s website

(https://www3.ibac.co.jp/un/unives/student/NUT/top.jsp. In Japanese only.).

Other information concerning job search are available at job-hunt support office in each department,

Career Counseling Room and in 1st floor of Library. Career Journals and invitation to job seminars can be

found on campus. If you wish to get a job in Japan, you should actively join career guidances, workshops

or group sessions occasionally held at the University. You may also visit with the career advisor in your

department for some suggestions about job search activities.

When you are promised/committed with a job, no matter in which country, please subm it Notification

of Acceptance ( Naitei-Todoke) to career counseling advisor.

If you cannot find a job before graduation and yet wish to continue job hunting in Japan, you may stay in

Japan for another 6 months, under a status of residence of Designated Activities.

Please refer to page 36 for the procedure.

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7 DAILY LIFE

1. Climate

Nagaoka City is blessed with a natural environment and has distinctive seasonal changes. You will feel

comfortable in the spring and autumn, but you are required to bear the extremely sultry summer and the

cold winter with heavy snowfall.

2. Transportation

(1) AirlineNiigata Airport, the nearest airport from Nagaoka City, has several regular domestic and international

flights.

(2) RailwayJR (Japan Railway) East operates a network of train lines in the Nagaoka area. Reservation tickets are

sold 1 month prior to the traveling date.

JR offers 20% discount for students when traveling over 100km one way, by presenting a studentdiscount slip (Gaku-wari-sho) issued by university when you purchase train ticket. You may issue one

yourself at the automatic certificate machine set near Student Affairs (Gakusei-shien-ka) or at the

entrance of Library. However, this is limited to Regular Students only;

Inquiries can be made in English as follows: JR East Info-Line: 050-2016-1603

(6:00 -24:00 *Not available during the year-end and new year)

(3) BusMost bus lines in Nagaoka City are run by the Echigo Kotsu Company. GIDAI-MAE line and

Nagaoka New-town line run about twice every hour, to the bus stop in front of NUT called GIDAI-MAE

stop. Though you may have to walk about 10 minutes to the university from the stop called TOMIOKAstop, Oguni line and Oyazawa line also can be used.

2 kinds of discount passes are offered: Regular Students are eligible for student pass, others for

commuter pass. Coupon ticket (Kaisu-ken)may be cheaper than the commuter pass, depending

on the frequency you ride bus. For Niigata, Tokyo or Kyoto and Osaka, express buses are economic.

(4) TaxiIf you are in hurry, or not familiar with the destination, taking a taxi may be more convenient.

However, the fare is more expensive than that of any other transportation.

3. Bicycle

When you buy a bicycle or are given one from your friend, do not miss to register your ownership for it.

When you do not use it, have it locked or chained.

Riding a bicycle that seemed neglected or abandoned will be subject to a punishment.

Ownership RegistrationYou may complete the registration at bicycle shop, DIY store or other retailer where you bought it.

Necessary items: the bicycle itself, receipt/ warranty slip, fee (500yen), and Residence Card (or other

ID that proves your current address).

Change of Ownership

When one of your your friends, senior students or others gives/sells you a bicycle, you must newlyregister it under your name. The previous possessors name must be deleted before you start riding, to

prevent the chance of being suspected for a theft.

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Necessary items (additional to what are needed above registration): a document that shows in fact

you are the new owner (e.g, letter of property transfer, previous ownerships registration record, or even

printed data of e-mails exchanged with the previous owner).

Bicycle Control on CampusUniversity conducts patrols on abandoned bicycles and motorcycles on campus. When a bike is judged

as a ownerless, its individual identification number is put down in the list of next waste disposal; then atag will be pasted on the bike. When you see a tag on your bike, come to Student Affairs to delete your

bike from the list. Please note that taking off the tag simply from the bike does not save your bike from

being scrapped.

Disposal of a BicycleNagaoka City collects bicycles that are no longer needed. You must make a phonecall (0258-25-0053)

and reserve a date for collection truck to come to your house. You will be told how much it would cost

for the disposal (usually about 200yen). Make sure to purchase large-sized trash handling tickets worth

the amount told, then leave the bike on your front door with the ticket attached to it.

4. Driving License and Car/Motorcycle

Traffic accidents and violations by NUT students are in a drastic increase for the past few years. It is not

only the victims that are damaged by the accident but also the victimizers suffer from mental and financial

distress. If you drive a vehicle in Japan, it is required that you be well familiar with its traffic rules and

regulations. Carefully read the following considerations and drive safely.

(1) Changing Foreign Drivers License to a Japanese OneYou must have either a Japanese drivers license or International Drivers License (Geneva Convention

member countries only) to be able to drive a vehicle in Japan.

If you obtain an Intl Drivers License after you have done your resident registration, that license ismost likely invalid in Japan. Even for other cases, we recommend you to obtain a Japanese license;

because Intl License have complicated conditions to clear, and also that it is valid for only a year.

Requirements for Changing a License

Your overseas drivers license is still valid.

After you obtained a drivers license, you have stayed in the country where you got the license for at

least 3 months (90 days) in total.

You did residence registration at city hall.

You have resident (visa) status and it is still valid.

Necessary Doc

NUT Guia Student

Documents

Transcript of NUT Guia Student