Education  Explosion,  Inc.  /d.b.a.  Impact  Charter  Elementary  School  (ICE)  Board  Meeting  Minutes  

December  16,  2014  

Attendance:  

P   v Gloria  Thomas     CC   v J.P.  Gorham  CC   v Lisa  Swilley     P   v Jada  J.  Netters  P   v Patrick  Dickson     P   v James  Peliter    P   v Sharon  B.  Henderson     P   v Chakesha  Scott  P   v Eric  Jones        

P-­‐Present  |  C  –  Conference  Call  |  A  –  Absent    

   

I. Meeting  Opening  Ms.  Henderson  called  the  meeting  to  order  at  6:20pm  at  Impact  Charter  Elementary,  4815  Lavey  Lane  Baker,  Louisiana,  70714  with  a  roll  of  officers  and  members.  

 1.1 Call  to  Order    1.2 Roll  Call  1.3 Approval  of  the  Minutes  of  November  18,  2014  meeting    

1.3.1 Dr.  Thomas  moved  for  the  approval  of  the  minutes  from  the  November  18,  2014  Board  meeting  with  the  necessary  corrections.  The  motion  was  seconded  by  Mr.  Dickson.  Motion  passed  unanimously.  

 II. Old  Business    

2  2.1 Facility  Update  

2.1.1 First  (1st)  round  of  punch  list  items  have  been  completed.  The  needed  corrections  and  repairs  were  documented.      

2.1.2 The  original  sitework  sub-­‐contractor  hired  by  Bouma  did  not  adequately  complete  the  parking  lot  pavement  job,  which  has  resulted  in  several  vendors  attempting  to  place  liens  against  ICE  and  all  related  stakeholders.      2.1.2.1 Bouma  Construction  is  in  the  process  of  resolving  issues  with  liens  against  

ICE  and  related  parties  by  paying  the  liens  off  and  retaining  their  own  attorneys  to  recoup  any  losses  at  a  future  date.    The  dollar  amounts  of  liens  are  within  the  $100,  000  range  and  are  from  various  companies  (at  least  20  companies).      

 2.1.3 Bouma  construction  has  paid  one  month  of  rent  for  ICE’s  temporary  facility  for  the  

month  of  October.    

2.1.4 Bouma  will  not  have  workers  on  site  during  the  last  two  weeks  of  December  and  is  scheduled  to  return  on-­‐site  in  January  to  complete  construction  and  to  correct  errors  noted  during  the  first  (1st)  round  of  punch  list  items.      

2.1.5 Bouma  is  also  awaiting  the  installation  of  the  school’s  kitchen  equipment  for  full  completion  of  the  kitchen  construction.    

 

2.2 Enrollment  Update    

2.2.1.1 Gained  two  new  students  today  (12/16/2014),  enrollment  is  back  at  153.  2.2.1.2 Marketing  strategies  to  increase  student  enrollment  were  discussed  by  Dr.  

Jones.      

III. New  Business    3     3.1  Facility  Update  

• Highmark  contacted  Chakesha  regarding  setting  up  January  payment  for  the  facility.    C.  Jack  Allen,  Esq.  has  been  hired  to  review  the  construction  and  financial  contracts  between  all  related  parties  pertaining  to  the  facility.      

• Currently,  payment  arrangement  is  currently  under  negotiation  to  begin  once  all  work  is  completed  with  100%  accuracy.      

 3.2 School  Update  

3.2.1 At  the  beginning  of  the  New  Year,  ICE  will  launch  an  extensive  intervention  schedule  in  preparation  of  third  (3rd)  grade  testing.      

3.2.2 Initial  Practice  PARCC  assessments  were  conducted  in  December  to  provide  leadership  with  data  on  student’s  strengths  and  weaknesses  for  the  common  core  standards  that  they  will  be  tested  on.      

3.2.3 The  ICE  Data  Wall  will  be  located  on  the  hallway  among  the  classrooms  and  will  display  student’s  growth  from  unit  to  unit.      

3.2.4 Third  (3rd)  grade  students  were  grouped  (tiered)  based  on  current  academic  ability  (very  low,  low,  average,  and  high).    Very  low  and  low  students  will  receive  daily  intervention  with  their  grade  level  interventionist.  However,  all  grade  levels  have  a  dedicated  interventionist.    

3.2.5 Holiday  School  (8am  –  12pm)  will  be  offered  during  the  Christmas  Break  (5  days).    The  purpose  is  to  provide  test  prep  during  the  two-­‐week  break  and  prevent  any  further  academic  gaps  from  occurring.      

3.2.6 Saturday  School  will  begin  in  the  month  of  February  to  provide  additional  test  prep.        

3.2.7 Dr.  Jones  discussed  matching  students  and  teachers  based  on  teacher’s  teaching  style  and  student’s  learning  style  to  provide  additional  intervention  to  the  students  who  are  performing  at  a  very  low  level.    3.2.7.1 A  learning  style  inventory  was  used  to  evaluate  student’s  learning  style.    3.2.7.2 Mrs.  Scott  discussed  how  learning  styles  considerations  are  integrated  

within  the  classroom  via  use  of  technology.      3.2.7.3 Dr.  Thomas  inquired  about  building  teacher’s  teaching  style  to  include  a  

multidimensional  approach  to  teaching  styles  in  regards  to  student  growth  and  sustainability.    

 

3.2.8 Dr.  Jones  discussed  cross  curriculum  teaching  strategies  (i.e.  teaching  math  concepts  during  physical  education).  Teachers  will  be  required  to  teach  across  the  curriculum  to  assist  students  with  critical  thinking  skills.      

3.2.9 Testing  practice  packets  will  go  home  for  the  Christmas  Break.      

3.2.10 The  role  of  the  Impact  Specialist  (Aide)  was  discussed.    The  Impact  Specialist  deals  with  behavior  first  and  academics  second.    The  Impact  Specialist  assist  students  in  identifying  the  behavior  that  is  impeding  them  from  achieving  their  full  academic  potential.      Interaction  between  the  Impact  Specialist  and  students  occur  inside  and  outside  of  the  classroom.      

 3.2.11 The  CEO  will  use  several  performance  evaluations  to  determine  which  teachers  will  

be  invited  back  for  the  following  school  year.        

3.2.12 Mrs.  Swilley,  inquired  about  Professional  Development  training  dates  for  teachers.      

3.2.13 Ms.  Henderson  informed  the  board  that  board  committees  would  be  updated  for  the  next  board  meeting.      

3.2.14 ICE  was  presented  with  the  opportunity  to  purchase  several  brand  new  microscopes  at  very  inexpensive  prices.    

3.2.14.1.1 11  small  microscope  ($60/ea)  and  2  large  microscope  ($80/ea).  

3.2.14.1.2 Additionally,  the  school  would  be  given  lab  coats,  goggles,  and  biology  slides  free  of  charge.      

3.2.14.1.3 Mr.  Peliter  has  agreed  to  sponsor  the  $800  cost  for  the  science  lab  and  will  seek  approval  from  his  firm  to  sponsor  other  materials  for  the  science  lab.    

3.2.14.1.4 Dr.  Thomas  offered  to  train  the  teachers/students  on  how  to  properly  use  the  microscopes.  

3.3 Legal  and  Other  Updates  3.3.1 Ribbon  Cutting  Ceremony  will  hopefully  be  held  in  March  or  April,  depending  on  

construction  completion.  3.3.2 Legal  services  were  obtained  for  the  review  of  various  legal  matters  regarding  

school  business  and  operations.  3.4 Financial  Update  

3.4.1 Mrs.  Scott  and  Mr.  Dickerson  presented  the  budget  and  the  latest  set  of  financials.  3.4.2 ICE  has  not  started  mortgage  payments  yet  and  has  not  inherited  utility  payments  

as  of  yet.      

3.5  Public  Comment  3.5.1 Announcements  by  Dr.  Jones:  Christmas  luncheon  will  be  held  on  Wednesday  

(12/17/2014).  Christmas  Program  will  be  held  on  Friday  12/19/2014.          

3.5.2 Mrs.  Scott  stated  that  they  would  reveal  the  new  Gym  to  students  on  12/17/2014.  PE  class  will  begin  to  take  place  in  the  gym  when  students  return  from  the  break.      

3.5.3 Mrs.  Scott  is  looking  forward  to  setting  up  a  tour  schedule  since  the  frequency  of  tour  requests  has  increased.    Student  ambassadors  will  be  trained  to  conduct  tours.  

 3.5.4 Mrs.  Scott  has  strictly  enforced  the  full  uniform  requirement(s)  for  all  students.  

Students  will  receive  a  completed  infraction  form  requesting  parent’s  signature  if  they  violate  the  student  uniform  policy.  

 3.5.5 Board  hosting  a  staff  appreciation  event    

3.5.5.1.1 Dr.  Thomas  suggested  a  Welcome  Back  Reception  for  staff  –  around  6:30  pm  on  January  15,  2015.    

3.5.5.1.2 Mrs.  Swilley  will  take  care  of  the  planning  of  the  reception  and  will  notify  board  members  of  cost  breakdown.    Board  members  will  contribute  funds  online  via  the  website  link  provided  in  an  email  communication  by  Lisa  Swilley.      

3.5.5.1.3 Ms.  Netters  will  provide  the  dessert  for  the  event.      IV. Meeting  Finalization  4  

4.1 Review  actions  to  be  taken  at  next  meeting:    

4.1.1 Legal  Updates      

4.1.2 Marketing  Strategies  for  new  student  enrollment    

4.1.3 Facility  Updates    

4.1.4 Committee  Updates    

4.1.5 New  Boards  Members  Candidate(s)  4.1.5.1 One  candidate  will  join  us  at  the  next  scheduled  board  meeting  in  January.    

 4.2  Next  meeting    

• January  20,  2014  @  6pm.      

4.3  Meeting  Close  • Ms.  Henderson  moved  at  7:30pm  for  the  adjournment  of  the  meeting.    Mrs.  Swilley  

seconded  the  motion.    The  motion  passed  unanimously.