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Collections Access Policies & Research

Application Form

Archives of the A.A. General Service Office

ARCHIVES OF THE A.A. GEERA! SERVICE OFFICE

O"SITE RESEARCH PO!ICIES

The materials in the Alcoholics Anonymous General Service Office Archives are

available to all A.A. members and other serious researchers who have an interest in thelegacy of A.A. However, access is controlled. Controls are necessary to ensure the

anonymity of all persons mentioned in archival materials, in accordance with A.A.

traditions. Access also must be controlled in order to protect the materials themselves

from loss or physical damage.

The following policies and rules have been established by the trustees Archives

Committee of the General Service !oard of A.A. in cooperation with the G.S.O.

Archivist. These policies attempt to balance the needs of users, the e"clusive rights of

copyright holders, and the Archives# own responsibilities toward its collections.

GETTIG AS#ERS

$isitors and all interested parties are invited to ma%e re&uests for information about any

aspect of A.A. history. 'ormally the Archives staff will conduct the research, find the

answers you see%, and deliver them via mail or email. (e get thousands of re&uests

from members and friends of A.A. each year.

Typical re&uests involve)

• *nformation about the events that led to the founding of A.A.+

• !iographical information of A.A.#s cofounders and early pioneers+

• Statements and opinions of !ill (. and -r. !ob+

• The origins and growth of the A.A. steps, traditions, and guiding principles+

• *nformation about various editions andor statements in the !ig !oo% and other

wor%s+


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• The uses of A.A. prayers, slogans and logos, as well as chips, to%ens, and

medallions+

• Historical group practices and meeting formats+

• Group and area histories, including international+

• *nformation about the history of A.A. among special populations, minorities, and

women+

• Old issues of newsletters+

• Old versions of A.A. pamphlets and literature+

• /ublished photographs of A.A. founders, pioneers, and events+

• The growth of the service structure+

• Actions of !oards, recorded in meeting minutes+

• $arious actions of the General Service Conference since 0120.

(e always welcome your &uestions3 /lease contact the archives anytime you are

curious about an element of A.A.#s legacy.

ACCESS

All visitors are welcomed to the Archives center. There they can see selected materials

and spea% with the Archivist about our holdings, about archival activities in their areas

and about how they might be able to ta%e advantage of the G.S.O. Archives.

*f a researcher would li%e to physically handle, read, and review a large &uantity of

archival material, he or she should contact the Archives staff ahead of time to ma%earrangements. *n most cases the Archives staff can provide access to published

information, such as boo%s, newsletters, maga4ines, pamphlets, service pieces, and

reports, in some cases dating to the earliest days of A.A.

However, if a researcher wishes to use any unpublished materials in the Archives

5correspondence, meeting minutes, financial information, manuscripts, etc.6, a written

re&uest for access must be made to the trustees Archives Committee. The user must

give full information about the sub7ect, scope, and purpose of the research being

underta%en. 8ach re&uest will be considered on a casebycase basis. As the committee

meets three times each year, on the last wee%ends in 9anuary, 9uly and October, research

re&uests are considered three times a year. *n special cases, consideration can be

obtained at other times.


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PROTECTIG AO$%IT$

!ecause of the special nature of the materials in our collection, all researchers must

learn and respect all A.A. traditions that may bear on their research+ in particular, the preservation of anonymity of all A.A. members.

The permission to conduct research is granted conditional on your agreement to strictly

maintain the anonymity of all A.A. members, alive and deceased, including A.A.#s co

founders. :ou are respectfully as%ed, if citing these materials, to &uote only the first

name and last initial, thus preserving A.A.#s 8leventh Tradition) the anonymity of its

members at the level of the public media. 'o researcher is ever given permission to

publish full names of individuals. Anyone who does so will be denied further access to

the A.A. Archives.

PHOTO 'P!ICATIO (SCAIG A PHOTOCOP$IG)

/hotocopies or scans of published materials, such as pamphlets, articles, and

newsletters, will be made available if the physical condition of the materials will allow

for duplication. Original correspondence, unpublished manuscripts, and some other

confidential materials will not be duplicated.

All photoduplication will be done by Archives staff. Onsite researchers will not be

permitted to use scanners, cameras, photocopiers, or other devices to ma%e copies.

;esearchers may designate a limited number of pages 5of published items only6 to be

photocopied or scanned by the archives staff. -epending on the &uantity re&uested and

the wor%load of the archives staff, the copies may have to be mailed or emailed to the

researcher at a later date.

COP$RIGHT A O#ERSHIP

The A.A. Archives have a large variety of materials, which may or may not be in the

public domain. *n some cases A.A.(.S. does not hold copyright for the materials in itscollections. The permission to access and research does not include or imply

permission for the use of intellectual property or any right to intellectual property in the

Archives# holdings. *t is solely the responsibility of the researcher to obtain the

permission of the copyright owner before publishing, reprinting, or ma%ing e"tensive

use of any copyrighted material. Any agreement as to intellectual property < such as

publishing, reprinting, or quoting from any archives material < must be separately

re&uested in writing.

PER%ISSIO TO P'*!ISH


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As stated above, permission to access our materials and have copies made does not

signify that a researcher has been given permission to publish, distribute, or further copy

the material. ;esearchers who wish to use the Archives# materials in a publication,

performance, or broadcast must complete and submit a separate application.

;esearchers who plan eventual publication of their wor% are urged to ma%e earlyin&uiries concerning publication rights as they begin their research.

(e re&uest that two free copies of all publications which rely on the Archives# holdings

be donated to the Archives as soon as the wor% is published. *n giving permission to

publish a manuscript, the Archives does not surrender its own right thereafter to publish

the manuscript or to grant permission to others to publish it+ nor does the Archives

assume any responsibility for infringement of copyright or of publication rights in the

manuscript held by others.

#ARIG COCERIG COP$RIGHT RESTRICTIOS

The copyright law of the =nited States 5Title 0>, =nited States Code6 governs the ma%ing of

photocopies or other reproductions of copyrighted material. =nder certain conditions

specified in the law, libraries and archives are authori4ed to furnish a photocopy or other

reproduction. One of these specified conditions is that the photocopy or reproduction is not to

be used for any purpose than private study, scholarship or research. *f a user ma%es a re&uest

for, or later uses, a photocopy or reproduction for purposes in e"cess of ?fair use?, that user

may be liable for copyright infringement andor sub7ect to criminal prosecution.

PROCE'RES FOR O"SITE RESEARCH

The following procedures are designed to ma%e the researcher#s visit as useful as

possible while preserving the archival materials for future generations.

/lease note that if you wish to review any unpublished materials in the Archives

5correspondence, meeting minutes, financial information, manuscripts, etc.6, a written

re&uest for access must be made to the trustees Archives Committee, and must receive

Committee approval before access will be granted. See the Collections Access Policies

for more information.

0. All researchers should notify staff of the day5s6 they plan to visit. /lanning the visit

ahead of time will help ensure that the researcher#s time is used efficiently. ;esearchers

and archives staff should wor% together before the visit to identify all relevant materials,

so that staff can locate and retrieve them. Some materials are stored offsite and these

re&uire advance notice to be retrieved. *f we do not receive advance notice of a visit,we will be limited as to how we can assist with research.


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@. ;esearchers must register upon arrival to the Archives. Our staff is available between

the hours of 1) a.m. B) p.m., Donday through Eriday.

. ;esearchers must deposit coats, bags and bac%pac%s, and other personal property not

essential to their wor% with the archival staff.

B. ;esearchers are not admitted to the archives vault. All materials will be obtained

from and returned to the archives vault by staff members.

2. Daterials may only be used in the Archives offices, at the tables provided.

F. ;esearchers may use laptop computers to ta%e notes, or use pencils only. To avoid

possible permanent mar%s on materials, pens are prohibited. /ost*t notes, paper clips,

and other potentially damaging flags are also not permitted.

>. All photoduplication is carried out by Archives staff. Additional information

concerning photoduplication policies is available in the Collections Access Policies.Cameras and scanners are not permitted, and researchers are not permitted to ma%e their

own photocopies.

. All material must be handled with e"treme care to ensure its preservation for future

generations. Always preserve the e"isting order and arrangement of all materials. Turn

pages carefully, ma%e no mar%s on the materials, and do not rest boo%s or other ob7ects

on the surface of items. (hen handling certain items staff may re&uest that researchers

wear cotton gloves

1. 8ating and drin%ing are not permitted in the Archives.

0. /lease return all materials to archives staff at least 02 minutes before the Archives

closes.

A//*CAT*O' EO; =S8 OE A;CH*$8S ;8S8A;CH EAC**T:

This application applies only to researchers wor%ing with archival materials

onsite in the G.S.O. Archives.

Prior approval of the trustees' Archives Committee must be obtained before

a researcher will be given access to unpublished archival material for on-

site research.

/lease read carefully the ICollections Access /oliciesJ before filling out this

application. These policies have been established by the trustees Archives Committee

and are administered under that committees direction.

As the committee meets three times each year, on the last wee%ends in 9anuary, 9uly and

October, research re&uests are considered three times a year. *n special cases,

consideration can be obtained at other times.


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:ou may apply for approval by the committee by completing and signing this

application and sending it to)

Chairperson+ Tr,stees- Archives Committee

P.O. *o /01

Gran2 Central Statione3 $or4+ $ 56578

/lease note that only the individuals named below will be considered for access to the

material. *f you plan conduct your research while visiting with a colleague, friend,

spouse, sponsee or sponsor, they must be listed below or they will not be able to view

the materials with you.

Alternatively, you may submit a facsimile of the ;esearcher#s Application by emailing it

to archivesKaa.org or sending by fa" to @0@>.

-ate

'ame

Address

Telephone5s6

8mail

Confirm 8mail

mailto:[email protected]:[email protected]:[email protected]


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Affiliation 5if any6

*tems re&uested

Sub7ect of research

/urpose or e"pected product of research 5boo%, article, thesis, dissertation, film,

arealocal archives use, personalfamily research, other6


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AGREE%ET

!y signing below, * signify that * have read and understood the ICollections Access

/olicies.J * understand that if * do not adhere to these policies, my privileges as a

researcher may be revo%ed.

* ac%nowledge and agree that an essential condition of the permission granted to me isthat * will abide by the anonymity policy. * will not identify any member of A.A.,

including its cofounders, other than by the first name and first initial of the last name. *

agree that any publication of full names at the level of press and media is a breach of

this agreement.

TH8 ;8S8A;CH8; (* -8E8'-, *'-8D'*E:, A'- HO- HA;D8SS TH8

G.S.O. A;CH*$8S, TH8 A.A. G8'8;A S8;$*C8 OEE*C8, A.A. (O;-

S8;$*C8S, *'C., A'- *TS OEE*C8;S, 8D/O:88S, A'- AG8'TS AGA*'ST

A CA*DS, -8DA'-S, COSTS, A'- 8L/8'S8S *'C=-*'G ATTO;'8:S#E88S *'C=;;8- !: A': CO/:;*GHT *'E;*'G8D8'T O; A': OTH8;

8GA O; ;8G=ATO;: CA=S8 OE ACT*O' A;*S*'G E;OD TH8 =S8 OE

G.S.O. A;CH*$8S DAT8;*AS.

* HA$8 ;8A- A'- AG;88- TO A!*-8 !: TH8 A!O$8 T8;DS A'-

CO'-*T*O'S, TH8 ICO8CT*O'S ACC8SS /O*C*8S.J


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LONERS

-

INTERNATIONALISTSMEETING

(LIM)CORRESPONDENCE

S

ERVICETheLoners-Internationalists Meeting(LIM)is aconi!ential"i#onthl$ "%lletin sent toLoners& 'o#ers& Internationalists&Port Contacts& an!Loner Sonsors The "%lletincontains e*certs ro#LIM#e#"ers+ lettersthat

are sent to the General Ser,ice Oice(GSO) o Alcoholics Anon$#o%sThe "%lletinincl%!es %ll na#es an! a!!ressesLIMis !istri"%te! onl$ to the #e#"ers !escri"e!"eloho areciate the nee! orconi!entialit$ o er sonal sharing

ith one another thro%gh correson!ence


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To articiate& an AA #e#"er nee!s to. /) rea! an! rite English0 1) ro,i!e a sta"le#ailing a!!ress0 an!& 2) "e illing to share e*erience& strength an!hoe ,ia

correson!enceMostLIM#e#"ersco##%nicate ,ia snail #ail& altho%gh a e !o%tili3e e-#ail

A GSO sta #e#"er coor!inates the Loners& 'o#ers an! Internationalists

correson!ence ser,ice& hich is oen to AA #e#"ershoit oneo the categoriesliste! "elo.Loner

An AA #e#"erho is %na"le to atten! #eetings reg%larl$ "eca%sethereis no AA #eeting in the ,icinit$ here he or she li,es'o#er

An AA #e#"er ho is %na"le to atten! AA #eetings "eca%se oh$sicalincaacit$Internationalist

An AA #e#"er or4ing on a seagoing ,essel or long erio!sPort Contact

An AA #e#"erser,ingas a contact or Internationalists hen in ortLoner Sonsor

An AA #e#"er acti,e in local AA #eetings0 ho shares his or here*eriences an! gro% acti,it$ ith Loners& 'o#ers an!Internationalists thro%gh correson!ence A Loner Sonsoris not a5Loner6 or a 5sonsor6in the tra!itional AA sense(


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7eca%se#oreLoner Sonsorsarticiate

in the LIM ser,icethanLoners&'o#ers an! Internationalists co#"ine!0 ne Loner Sonsors arenotc%rrentl$"eing a!!e!)Loners& 'o#ers& an! Internationalists recei,e "i#onthl$ coies o the

coni!ential"%lletinLoners-Internationalists Meeting(LIM)an!7o* 8-9-:&

a nesletter %"lishe! "$ GSOTheLoners-Internationalists; 'o#ers Director$isrinte! ann%all$ an! lists all acti,eLIM#e#"ersTo articiate& an AA#e#"er nee!s to "e a"le to rea! an! rite in English

AA #e#"ers ho it aLIMcategor$ #a$ contact. Loners Assign#ent& c/?20 or e-#ail.li#@aaorgPleaserint or t$e inor#ationre%este! an! ret%rn this or# or inor#ation to GSO


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.

=es& I ant to Boin(chec4ONEonl$

).Loner 'o#er Internationalist Port Contact

%llNa#e Mailinga!!ress Cit$& State<Pro,ince& Postal Co!e&Co%ntr$

E-#aila!!ress Telehone n%#"er

Ser,ice Material ro# the General Ser,ice OiceRe, 9<1


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LIM"%lletin& rinte! in /:8: asThe Internationalists Ro%n! Ro"in

& as a eages o e*certs ro# letters recei,e! at GSO an! #aile! to a s#all"an! oInternationalists !eter#ine! to sta$ so"er no #atter ho isolate! the$ere7$ /:?2& the "%lletin consiste! oi,eorsi*one

-si!e! ages& #i#eograhe! on "l%eaerIn /:?& an AALoners#eeting #erge! ith the originalInternationalists#eetingE,er since the March-

Aril /:F> iss%e&LIMhas "een rinte! on the a#iliar$ello agesLIM"egan thro%gh the eorts o Catain ac4 S& a sailor ho o%n! so"riet$ in AA

an! %n!erstoo! that to #aintain so"riet$ he nee!e! to reach o%t toother #e#"ersthro%gh correson!enceInitiall$& Catain ac4 as loo4ing or AA contacts in ort cities henhe rote a letterto GSO !ate! March 1F& /:8? Catain ac4 re%este! inor#ation on AA contacts"eca%se he as 5 still at sea on oil tan4ers& on hich I ha,e ser,e!or ten $ears I


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ha,e e contacts ashore ith AA& an! ha,e to rel$ on the 7oo4 an!the g%$ %stairs6

A GSO sta #e#"er ro,i!e! Catain ac4 ith the na#es o AA contacts in ort

cities& an! enco%rage! hi# to rite to other seagoing #e#"ers& hichhe !i! Ater the %"lication o a three-art article& 5A HLoner+ at Sea&6 "$ Catain ac4 in theOcto"er& No,e#"er& an! Dece#"er /:8F iss%es o the

AA Grae,ine& lans "egan tota4e shae to start an Internationalists #eeting

-"$-#ail Letters reson!ing to thatGrae,inearticle ro#te! another GSO sta #e#"er to s%ggest to Catainac4that he consi!er starting a 5Ro%n! Ro"in Meeting6 ,ia lettersCatain ac4 reson!e!ositi,el$ an! s%ggeste! the na#e "e 5The ar East InternationalistGro%6'e sai!that na#e 5 o%l! lea,e it oen to lone #e#"ers statione! ashorein the ar Eastan! also to #en ho sail these aters %n!er lags o !ierent nations6Catain ac4 !ie! in Dece#"er /:FF at age :/& a e #onths atercele"rating his 81

n! AA anni,ersar$'e ha! re#aine! acti,e in the elloshi& see4ing neco#ers inPortlan!& Maine

here he ha! retire!

hilecontin%ing toanser the #an$ lettersthat


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he recei,e!

AA+s heno#enal orl!i!e groth is attri"%te! in art to Catainac4 an! h%n!re!so Internationalists li4e hi# ho& sailing the se,en seas& carrie! the#essage here,erthe$ !roe! anchor

Material de servicio de la O.S.G.

os materiales de servicio estMn a disposiciNn de los miembros de A.A. a peticiNn. 8ste

material se diferencia de la literatura aprobada por la Conferencia en &ue no ha sido

producido como resultado de una AcciNn ;ecomendable de la Conferencia. Se producecuando e"iste la necesidad de informaciNn fMcil de obtener acerca de un tema especfico.

os materiales de servicio refle7an la e"periencia de los grupos de A.A. e informaciNn

especfica y oportuna &ue puede cambiar.

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