Reporting Fundas

8/2/2019 Reporting Fundas

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September 21, 2010 TCS Public

SAP BI

Reporting Fundamentals


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September 21, 2010 2

Contents

1. Business Explorer- Overview- Bex Architecture and Components

2. Tools and Functions available in Bex- Business Explorer Analyzer (BEx Analyzer)- BEx Web Analyzer

- BEx Query Designer- Portal Access3. Working with Bex Analyzer

- Launching a BW Report Via The Analyser- Displaying the available reports

- How to execute the report4. Working with Query Designer- Launching the Query Designer- Creating a Query- Changing a Query

- Filtering Data in the Query Definition5.Calculated and Restricted Key Figures

6. Exceptions and Conditions


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Business Explorer

Overview,Architecture

BI Suite is used to create the required queries and analyses on the Web or in MicrosoftExcel and to distribute them using the portal.


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Business Explorer

Components

The Business Explorer consists of the following components:

BEx Analyzer: Used to create and execute queries

BEx Browser: Used to retrieve and execute queries.

BEx Web: Used to access BW data using a web browser

BEx Query Designer: Used to create Queries


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Tools & Functions available in Bex

Business Explorer Analyzer (BEx Analyzer

- The BEx Analyzer, an MS Excel-based tool, can be used to display the results of queriesdeveloped in the Query Designer. )

BEx Web Analyzer- The Web Analyzer allows you to execute ad hoc analyses on the Web.

BEx Query DesignerWhat is Business Explorer (BEx) Query Designer?

The BEx Query Designer is the BW analytical tool where queries are defined, by selecting key

figures and characteristics. You analyze the dataset of the BI system by defining queries forInfoProviders using the BEx Query.

Portal Access

As companies rollout portals, this access method is becoming more popular. The content aswell as look and feel for these portals can vary significantly from company to company.


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Working with Bex AnalyzerLaunching the BI Report via the Analyzer


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Working with Bex AnalyzerDisplaying the available Reports


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Working with Bex AnalyzerExecuting the report via Bex Analyzer

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Working with Query DesignerThe Query Designer is a powerful and versatile tool that can define and/or change BWqueries. It can execute various functions, such as working with queries (open, create,

change, save, delete, etc.), with the help of the Query Designer Toolbar.

Opening Query Designer


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Working with Query Designer

Query Toolbar


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Working with Query DesignerCreating a Query

To define a new query, open Query Designer and click the New Query button.

In the New Query: Select InfoProvider dialog box, select the required InfoProvider.


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Working with Query DesignerDirectory tree of the selected InfoProvider

ki i h Q D i


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Columns

You define the columns of your report in this area.

Rows

You define the rows of your report in this area.You can specify the details or granularity to be used

for the first call of the query. If characteristics are entered here, they are presented in the report as

dynamic drilldown. You can also define fixed drilldowns in the form of structures.

Free Characteristics

Free characteristics are initially displayed in the navigation block when you execute the query in

BEx Analyzer or on the Web.You can specify characteristics that will be available during the query

navigation for filtering and as drilldown. These characteristics

are not displayed as drilldown when

the query is called for the first time.

Filter

These characteristics are only used as global filters on the cube data and are not displayed in the

report.You can specify characteristics that are restricted using filter

values, but that are not to be used in

the additional navigation. A drilldown using these characteristics is not possible.

W ki i h Q D i


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Filtering the data in Query Defenition

You can restrict (filter) the characteristic values of a characteristic in the Rows, Columns,free characteristics, and in the Filter.Right-click on the characteristic in the query definitions and choose Restrict.

W ki ith Q D i


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Working with Query DesignerCalculated and Restricted Key Figures

What is a Restricted Key Figure?Restricted key figures are (basic) key figures of the InfoProvider that are restricted (filtered)by one or more characteristic selections.Filter vs. Restricted Key Figure?

Filter estrictions are valid for the entire query Restricted Key Figure only the key figure inquestion is restricted to its allocated characteristic value or characteristic value interval

What is a Calculated Key Figure?You can recalculate the key figures of an InfoProvider for reuse in the Query Designer usingformulas. Calculated key figures consist of formula definitions containing basic key figures,restricted key figures or precalculated key figures

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Working with Query DesignerCalculated and Restricted Key Figures



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Working with Query DesignerExceptions & Conditions

ExceptionsExceptions are deviations from pre-defined threshold values or intervals.Exception reportingenables you to select and highlight unusual deviations of key figure values in a query.

ConditionsConditions are restrictions placed on key figures in order to filter data in the query results.You can define multiple conditions for a query, and then activate or deactivate them in thereport itself to create different views of the data.

You can display all key figure values above or below a certain value.Using ranked lists, youcan display your ten best customers by sales revenue



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Exceptions

Reporting Fundas

Documents

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