Tallerno3dianamaritzagarciagonzalez Nestoralmidgarciaabrilg2 Cidba 140508090254 Phpapp02

7/21/2019 Tallerno3dianamaritzagarciagonzalez Nestoralmidgarciaabrilg2 Cidba 140508090254 Phpapp02

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GESTIÓN DOCUMENTAL I

DIANA MARITZA GARCÍA GONZÁLEZNESTOR ALMID GARCIA ABRIL

UNIVERSIDAD DEL QUINDÍOESTABLECIMIENTO PÚBLICO DE EDUCACIÓN SUPERIOR

FACULTAD DE CIENCIAS HUMANAS Y BELLAS ARTESCIENCIA DE LA INFORMACIÓN Y DOCUMENTACIÓN BIBLIOTECOLOGÍA Y

ARCHIVÍSTICA ARMENIA

2014GESTIÓN DOCUMENTAL I



D!"! M!#$%! G!#&'! G("%)*+%N,-$(# A*./ G!#&'! A#*

G#( 2

F(#.!&3" /+ !#&5(- -+67" +* &&*( 5$!* /+ *(- /(&.+"$(-

F!&*$!/(#!L% M!#'! A#!- G("%)*+%

P#(8+-("!* +" CIDBA

UNIVERSIDAD DEL QUINDÍOESTABLECIMIENTO PÚBLICO DE EDUCACIÓN SUPERIOR

FACULTAD DE CIENCIAS HUMANAS Y BELLAS ARTESCIENCIA DE LA INFORMACÍON Y DOCUMENTACIÓN BIBLIOTECOLOGÍA Y

ARCHIVÍSTICA ARMENIA

2014

4



TABLA DE CONTENIDO

P)69

INTRODUCCIÓN 4

19 OB:ETIVOS ;

191 O<+$5( G+"+#!* ;

192 O<+$5(- E-+&'8&(- ;

29 FORMACIÓN DE LOS ARCHIVOS SEGÚN EL CICLO VITALDE LOS DOCUMENTOS =

>9 CONCLUSIONES 2>

BIBLIOGRAFÍA 24

3



INTRODUCCIÓN

E* #+-+"$+ $#!!<( +#.$#) *! "$#(/&&3" !* $+.! #+8+#+"$+ ! *! 8(#.!&3" /+*(- !#&5(-? -+67" +* &&*( 5$!* /+ *(- /(&.+"$(-9 E" +* &!* -+ #+!*%!

#(&+/.+"$!*.+"$+ +$!!- /+ 8(#.!&3" /+ *(- !#&5(-? &(" +-$+ &("(&.+"$(#+&(*+&$!/( +" *! "5+-$6!&3" /+ &!.( -+ /+$!**! @ /+-&#+ *! 8(#.!&3" /+!#&5(- /+-/+ - &&*( 5$!* /+* /(&.+"$(? #+&("(&+"/( *!- 8!-+- !&$5!-?-+.!&$5( + "!&$5!- /+ *(- /(&.+"$(-9

4



1. OBJETIVOS

OB:ETIVO GENERAL

A/## +* &("(&.+"$( 6+"+#!* -(#+ *! 8(#.!&3" /+ *(- !#&5(-? -+67" +* &&*(5$!* /+ *(- /(&.+"$(- @ *!- +$!!- /+ 8(#.!&3" /+ *(- !#&5(-9

OB:ETIVOS ESPECÍFICOS

• C(.#+"/+# *! 8(#.!&3" /+ *(- !#&5(- -+67" +* &&*( 5$!* /+ *(-/(&.+"$(-9

• R+&("(&+# *!- &*!-+- /+ !#&5(- -+67" - (#6!"%!&3"9

• I/+"$8&!# *!- /8+#+"$+- &*!-+- /+ !#&5(- +" -- /-$"$!- 8!-+- /+8(#.!&3"9

• V!*(#!# *! 8"&3" + .(#$!"&! !/."-$#!$5!? <#'/&! @ $+-$.("!* /+ *(-!#&5(-9

• I/+"$8&!# *(- #(&+-(- /+* P#(6#!.! /+ G+-$3" D(&.+"$!* + -+/+-!##(**!" +" &!/! +$!! /+ *! 8(#.!&3" /+ *(- !#&5(-9

5



2. FORMACIÓN DE LOS ARCHIVOS SEGÚN EL CICLO VITAL DE LOSDOCUMENTOS

1 V-$+ " !#&5( /+ "! +"$/!/ 7*&! @ ($#( /+ "! +"$/!/ #5!/!? "/++* "(.#+ /+ *! +"$/!/? /#+&&3"? "(.#+ /+ *! +#-("! + *+ (8#+&+ *!"8(#.!&3" @ $+*,8("(9 E*!(#+ " &(.+"$!#( &(.( -+ +"&+"$#! (#6!"%!/! -/(&.+"$!&3"9 R+!*&+ &(.( .'".( 10 #+6"$!- +" &!/! "( /+ *(- !#&5(-?*!- &!*+- *+ +#.$!" !&*!#!# *!- //!- + $+"6! #+-+&$( ! *! 6+-$3"/(&.+"$!*9 I/+"$8+ +" /&(- !#&5(- *!- +$!!- ( 8!-+- /+* &&*( 5$!* /+ *(-/(&.+"$(-9

NOMBRE DE LA ENTIDAD: CORPORACION COLOMBIANA DEINVESTIGACION AGROPECUARIA CORPOICA

DIRECCIÓN: .9 14 5'! M(-+#!

NOMBRE DE LA PERSONA QUE OFRECE LA INFORMACIÓN: C,-!# B("**!

TELÉFONO: 422>00 E$9 112

TIPO DE ENTIDAD: P7*&!

6



NOMBRE DE LA ENTIDAD: ELECTROMECANICOS ASOCIADOS LTDA

DIRECCIÓN: C!##+#! 2 N(9 2 B 42 S!"$!8, /+ B(6($)

NOMBRE DE LA PERSONA QUE OFRECE LA INFORMACIÓN: M!#$!G("%)*+%

TELÉFONO: 2;111>

TIPO DE ENTIDAD: P#5!/!

COMENTARIO EMPRESA PÚBLICA

7



E- .(#$!"$+ &$!# + !* #+!*%!# *! 5-$! CORPOICA? -+ (-+#5! + -+ !.*+.+"$!/( " #(6#!.! /+ G+-$3" D(&.+"$!* @ ! - 5+% -+ !" &#+!/( *!-$!*!- /+ #+$+"&3" /(&.+"$!*? +-$!- +#.$+" ! -!#(- "$+#"(- .!"+<!#

"$+6#!*.+"$+ *(- /(&.+"$(- @ /!# #+-+-$! ((#$"! ! -!#(- +$+#"(- + *(-(*&$!"? ! - 5+% (#6!"%!# *(- /(&.+"$(- ! !#$# /+ *! #+$+"&3" +" !#&5( /+6+-$3" @ &+"$#!*? &("$#(*!# *! #(/&&3" @ $#).$+ /(&.+"$!*? /+"$8&!# #(&+-(-!#&5'-$&(- !#! +* .!"+<( #!&("!* /+ *(- /(&.+"$(- + /+"$8&!# *(-/(&.+"$(- + -#5+" /+ !(@( ! *! 6+-$3" !/."-$#!$5! @ + (# - &!#)&$+# +/+" +*."!#-+ +" +* !#&5( &+"$#!*9

COMENTARIO EMPRESA PRIVADA

E" *! 5-$! ! E*+&$#(.+&)"&(-? -+ (-+#5! + +* P#(6#!.! /+ G+-$3"D(&.+"$!* .*+.+"$!/( &.*+ &(" +* $#).$+ + -+ /++ !&+# /+ #+&+&3"?

&*!-8&!&3"? (#6!"%!&3" @ /-$#&3" /+-/+ *! #(/&&3" !-$! *! 8!-+ 8"!*!"+ &!+ !"($!# + (# -+# "! +.#+-! #5!/! ++J! -- /(&.+"$(--#5+" /+ !(@( ! *! G+-$3" A/."-$#!$5! @ *+6( /+ " $+.( -(" +*."!/(-9

A.!- +"$/!/+- &+"$!" &(" --$+.!- /(&.+"$!*+- .@ !/+&!/(- !#! *!-*!(#+- +-+&'8&!- /+ &!/! +"$/!/? &!+ !"($!# + /+ *! +"$/!/ 7*&! +- .)-(#6!"%!/!? +#( *(- /(- .!"$+"+" " &("$#(* $($!* /+ $(/(- *(- /(&.+"$(- +-(" "+&+-!#(- +" *(- #(&+-(- /+ &!/! +"$/!/9

FASES O CICLO VITAL DE LOS DOCUMENTOS

Fas a!"#$a: L! 6+"+#!&3" /+ *(- /(&.+"$(- +" &!/! "! /+ *!- /++"/+"&!-

Fas s%#&a!"#$a: A* .(.+"$( +" + *(- /(&.+"$(- **+6!" ! !#&5( &+"$#!*!#! - /+/( #(&+-( @ /-$#&3"9

8



2' I()"#*#+, ) - a!/#$0 $#s#"a(0 -0s s#,#)"s !0)!"0s 3 -,045-#+, - !0)!"0 +, s ,"#-#6a ) s"a )"#(a( 0: ARCHIVO TOTAL4CICLO VITAL DE LOS DOCUMENTOS4 PRINCIPIO DE PROCEDENCIA4PRINCIPIO DE ORDEN ORIGINAL4 FOLIO4 LEGAJO4 FONDO4

SUBFONDO4SERIE4 SUBSERIE4 TIPO DOCUMENTAL4 TABLAS DEVALORACIÓN4 TABLAS DE RETENCIÓN4 VALOR PRIMARIO4 VALORSECUNDARIO

ARCHIVO TOTAL: H!&+ #+8+#+"&! !* #(&+-( /+ *(- /(&.+"$(- +" - &&*( 5$!*?+" CORPOICA +- #+&+&("!/! @ /-$#/! ! *!- /++"/+"&!- (# *! "/!/ /+&(##+-("/+"&! -+67" +* &&*( +-$!*+&/( (# *! $!*! /+ #+$+"&3" /(&.+"$!*+-$!*+&/! +" +**! 9

CICLO VITAL DE LOS DOCUMENTOS: E$!!- -&+-5!- (# *!- + !$#!5+-!"*(- /(&.+"$(- /+-/+ - #+&+&3" ( #(/&&3"? &("-+#5!&3" $+.(#!*?&-$(/! ( +*."!&3" +" +* !#&5( 6+"+#!*9 E" CORPOICA +* /(&.+"$( #+&/("6#+-! ! *! "/!/ /+ &(##+-("/+"&! /("/+ *+6( -+ /-$#@+ ! &!/!/++"/+"&! $*%!"/( +* #!/&!/(# ? *+6( /+ + +-$+ &.*! - 8"&3" +-!#&5( +" &!#+$!- /+/!.+"$+ /+"$8&!/!- @ .!#&!/!- -+67" *( +-$!*+&/(+" +* .!"!* /+ #(&+/.+"$(- @ &("-+#5!/(- +" !#&5!/(#+- /("/++#.!"+&+" +* $+.( +-$*!/( -+67" *! $!*! /+ #+$+"&3"9 L+6( /+ &.*# +-$+ $+.( -+ +"5'!" !* !#&5( &+"$#!* !#! + -+ /+$+#."+ - &("-+#5!&3" (+*."!&3"9

PRINCIPIO DE PROCEDENCIA O DE ORIGEN: P#"&( 8"/!.+"$!* /+ *! $+(#'!!#&5'-$&! + +-$!*+&+ + *(- /(&.+"$(- #(/&/(- (# "! "-$$&3" (#6!"-.("( /++" .+%&*!#-+ &(" *(- /+ ($#(-9 C("-+#5!"/( - (#6!"%!&3" /+ !&+#/( ! -

9



(#6+" ( /++"/+"&! #(/&$(#!9 E" CORPOICA -+ (-+#53 + +-$+" 5!#(-!#&5!/(#+- /("/+ -+ +"&+"$#! !*.!&+"!/! *! "8(#.!&3" /+ "5+"$!#(- /+ +"+-.+*+- + ".+*+-? (<!- /+ 5/!? &(."&!/(- + "$+#5+"$(#'! /+ *(- &("$#!$(- /+$+#&+#(- +-$! "8(#.!&3" &(.( $!.," -+ +"&+"$#! +" 8(#.! +*+&$#3"&!9

PRINCIPIO DE ORDEN ORIGINAL: O#/+"!&3" "$+#"! /+ " 8("/( /(&.+"$!*.!"$+"+"/( *! +-$#&$#! + $5( /#!"$+ +* -+#5&( !&$5(9

FOLIO: N7.+#( + "/&! +* (#/+" &("-+&$5( /+ *!- )6"!- /+ " ++/+"$+ (&!#+$!9 S+ (-+#53 + *(- /(&.+"$(- -+ +"&+"$#!" ".+#!/(- +" *)% +" *! !#$+-+#(# /+#+&! !-$! +* "7.+#( 2009

LEGAJO: C("<"$( /+ /(&.+"$(- "/(- +"$#+ -' @ + $#!$!" /+ " .-.( !-"$(9 S+(-+#53 + !@ &!#+$!- /+/!.+"$+ .!#&!/!- -+67" - !-"$( @ +" &!<!- /+ !#&5("!&$5(

FONDO: C("<"$( $($!* /+ *(- /(&.+"$(- #(/&/(- @ #+&/(- +" +* +<+#&&( /+ -!&$5/!/9

SUBFONDO: C("<"$( /+ /(&.+"$(- #+*!&("!/(- +"$#+ -' + &(##+-("/+ ! *!--/5-("+- !/."-$#!$5!- /+ *! "-$$&3" + *( (#6"!9SERIE DOCUMENTAL C("<"$( /+ $(- /(&.+"$!*+- /+ +-$#&$#! @ &("$+"/((.(6,"+(-? +.!"!/(- /+ " .-.( 3#6!"( ( -<+$( #(/&$(# &(.( &("-+&+"&! /+*+<+#&&( /+ -- 8"&("+- +-+&'8&!-9 S+ (-+#53 + *!- &!#+$!- +-$)" /+"$8&!/!- *!--+#+- -+67" *! &*!-8&!&3" + +-$+ +<+.*(K 1789&2 ACTAS SUBSERIE: C("<"$( /+ "/!/+- /(&.+"$!*+- + !&+" !#$+ /+ "! -+#+

/+"$8&!/!- /+ 8(#.! -+!#!/! (# - &("$+"/( @ &!#!&$+#'-$&!- +-+&'8&!-9 E"CORPOICA -+ (-+#53 (# +<+.*( *! -+#+ 1789&2 ACTAS @ - --+#+ 1789&2.8a!"as ( -#%#)a!#).

TABLA DE VALORACIÓN: P#(/&$( /+ !")*-- @ (#6!"%!&3" /+ " 8("/( !&.*!/(+ .+-$#! +* *-$!/( /+ -+#+- /(&.+"$!*+- &(" !"($!&3" /+ 8+&!- +$#+.!-?5!*(#!&3" @ #(&+/.+"$(- !#! *! /-(-&3" 8"!*9 E" CORPOICA +-$+ " 8(#.!$(/("/+ -+ +"&+"$#! *! $!*! /+ 5!*(#!&3" /+ *(- /(&.+"$(- +* &!* +/+ -+# &("-*$!/( (# -- $#!!<!/(#+- &(" +* 8" /+ +-$!*+&+# +-$+ #(&+/.+"$(

T.R.D & TABLA DE RETENCIÓN DOCUMENTAL: L-$!/( /+ -+#+- &(" --&(##+-("/+"$+- $(- /(&.+"$!*+-? ! *!- &!*+- -+ !-6"! +* $+.( /+ +#.!"+"&! +"

&!/! +$!! /+* &&*( 5$!* /+ *(- /(&.+"$(-9

TIPO DOCUMENTAL: E- +* 8(#.!/( (# " -(*( $( /+ /(&.+"$(- + -+ --$+"$!"+"$#+ -' @ - &("$+"/( .!"$+"+ "! -(*! "/!/ /+ "8(#.!&3"9 CORPOICA

VALORACIÓN PRIMARIAK S(" !+**!- + -+ +8+&$7!" +" *(- !#&5(- /+ 6+-$3"!*&!"/( *(- $+.(- @ #(&+/.+"$(- /+ *!- T!*!- /+ R+$+"&3" /+ /(&.+"$(- ( +*#(&+-( /+ 5!*(#!&3" @ /+#!&3"9 E<+.*(K C("5+"(-

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VALORACIÓN SECUNDARIAK S(" !+**!- + -+ +8+&$7!" +" +* !#&5( -$3#&( (+#.!"+"$+9 E" +-$+ &!-( *!- +8+&$!/!- +" +* A#&5( C+"$#!* /+ *! C(#(#!&3"C(*(.!"! /+ I"5+-$6!&3" A6#(+&!#! CORPOICA9 E<9 L!- !&$!- /+ :"$! D#+&$5!9

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ENTIDADVALORES PRIMARIOS VALORES SECUNDARIOS

PUBLICA 19 19 E-$!/(- 8"!"&+#(-29 29 C("5+"(->9 >9 E5+"$(- /+ $#!"-8+#+"&!>. 49 P#(@+&$(- /+ "(#.!$5/!/

19 M!"!* /+ 8"&("+-29 A&$!- /+ &("5+"( 04>9 L-$!/( /+ !#$&!&3"

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49 C("$#!$( N(9 04;

PRIVADA19 C("$#!$(- /+ -+#5&(

29 C(##+-("/+"&!

>9 R+-(*&("+-

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24



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ASPECTOS IMPORTANTES DEL DECRETO 29 DE 2912

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26



CONCLUSIONES

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• E* #+!*%!# +* #+-+"$+ $#!!<( "(- ! +#.$3 &("(&+# .)- /+ &+#&! +* P#(&+-( /+G+-$3" D(&.+"$!*? @ /+ +-$! .!"+#! -+ !8!"%!#? *(- &("(&.+"$(- + -++-$)" !/#+"/( +" +-$+ .3/*(? +- .(#$!"$+ &$!# + +* $#!!<( /+ &!.( "(-!&+ 55+"&!# +-$(- !-+&$(-9

• S+ 55+"&( (#+ +" *!- +"$/!/+- 7*&!- -+ *+- #+6*! .)- +* .!"+<( /+*

!#&5( @ -+ !&+ $!"$( ,"8!-- +" +-$+ #(&+-( @ - #+6*!&3" @ 8-&!*%!&3" (# +* AGN99

27



BIBLIOGRAFA

UNIVERSIDAD DEL QUINDIO9 G'! "/!/ > +" *'"+!$$K9&+"&!/+*!"8(#.!&("9+/9&(*6"8*+91>421.(/W#+-(#&+&("

$+"$1GUXC>XDAX20>9/8 &$!/( +" ; /+ .!@( /+ 2014UNIVERSIDAD DEL QUINDIO9 F(#.!&3" /+ *(- !#&5(- -+67" +* &&*( 5$!* /+*(- D(&.+"$(- +" *'"+! $$K9&+"&!/+*!"8(#.!&("9+/9&(*6"8*+91>422.(/W#+-(#&+&("$+"$1FORMACIONARCHIVOS9/8 &$!/( +" = /+ .!@( /+ 2014

UNIVERSIDAD DEL QUINDIO9 P#(6#!.! /+ 6+-$3" /(&.+"$!* +" *'"+! $$K9&+"&!/+*!"8(#.!&("9+/9&(*6"8*+91>44=.(/W#+-(#&+&("$+"$2PROGRAMAX20DEX20GESTIXC>X>NX20DOCUMENTAL9/8 &$!/(+" /+ .!@( /+ 2014

UNIVERSIDAD DEL QUINDIO9 D+&#+$( 2=0 +" *'"+!$$K9."$&96(59&((#$!*=04!#$&*+->;2W/(&.+"$(9/8 &$!/( +" /+ .!@( /+ 2014

http://www.cienciadelainformacion.edu.co/pluginfile.php/13421/mod_resource/content/1/GU%C3%8DA%203.pdf


http://www.cienciadelainformacion.edu.co/pluginfile.php/13422/mod_resource/content/1/FORMACIONARCHIVOS.pdf


http://www.cienciadelainformacion.edu.co/pluginfile.php/13446/mod_resource/content/2/PROGRAMA%20DE%20GESTI%C3%93N%20DOCUMENTAL.pdf


http://www.mintic.gov.co/portal/604/articles-3528_documento.pdf







http://www.mintic.gov.co/portal/604/articles-3528_documento.pdf

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