Orientativo Pre-Viaje 2011

Work

Orientation

to

& Travel

Welcome!

CONTACTAR A TU EMPELADOR (Por grupos si es posible)CONTACTAR A TU EMPELADOR (Por grupos si es posible)

AVISAR DE PLANES DE VIAJE + estado de VISA.

Consultar dudas si tuviesen (Housing Uniforme Lugar donde

reportarse una vez en USA)

AVISAR si llegan tarde!!!!!!

CCI ---> EN SU PORTAL ONLINE CARGAR DATOS DE VUELOS Y FECHA

DE ENTREVISTA CONSULAR!!!

RECORDATORIO

What we will cover

Whos Who?

The Program

Vital Documents

Visa Regulations and YOUR Responsibility (SEVIS)

Social Security & Tax

Jobs

Accommodation & Housing

Banks, Money & Tipping

Keeping in Touch

Health and Your Insurance

Culture Shock!

Staying Legal

Personal Safety

Travel

www.ccisevis.comThe CCI websitehas everything you need!

Check your CCI account for important program resources!

www.ccisevis.com

Participant Handbook

The J1 Work & Travel Visa

Who is your

Who is your

sponsor?

sendingagent?


is a partner of CCI.

is the Center for Cultural Interchange (CCI), and we have been designated by the US Department of State to authorize you to come to the United States.

Your sending agent

Your sponsor

What is the program about?Its about

Broadening your horizons and your perspective

Sharing your country and culture with Americans

Becoming more independent

Developing problem solving skills

Becoming resourceful

Growing and maturing

Developing initiative

Learning about life!

and making some money along the way. . .


What is included?

One verified job offer

DS-2019 form

Medical insurance during the dates listed on your DS form

24-hour support of the CCI National Office

Greenheart Club option


What is NOT included?

Housing Fees

Any accommodations other than the night before orientation!

International & Domestic Transportation and Airport Transfers

Public Transportation To & From Work

Spending $$$

Meals

Program Expectations

We expect you toTry to solve problems yourself first, then

call YOUR SPONSOR for adviceHonor your commitments to your employer

Follow the program requirements

Speak English as much as you can

Make the most of your time!Have fun!

Your passport is...

the only official ID you have here.

expensive to replace.VITAL! Guard it with your life!

VITAL DOCUMENTATIONVITAL DOCUMENTATION

Your DS-2019...

is your official work authorization

identifies your program sponsor (CCI)indicates your start and end work dates.

is VITAL!

Your J-1 VisaVisa Type

Number of Entries

Your I-94...is your Arrival-Departure record.Is required for your Social Security ApplicationCosts over $300 to replace!

Immigration

Make sure you have three entry stamps:

1. I-94 white card2. DS-20193. in your passport

Welcome Collect bags from the

carousel

Expect your bags may be searched at Customs

Be polite

CONGRATULATIONS you have made it to America!

Collecting Your Bags & Customs

Student Exchange Visitor Information System

A US government system containing information on where you are living and working.

All J-1 students need to comply with SEVIS regulations.

SEVIS

What is SEVIS?

You must confirm your arrival in the USA within 7 days of the start date of your DS-2019.

Your J-1 visa is not fully active until you have completed this

step.

VALIDATIONSEVISYou have one main obligation under SEVIS.

Validating your ProgramWhen you arrive into USA, you must immediately submit

HOUSING & WORK addresses through your online account

to validate your program!

This information must be COMPLETE and in WRITING. CCI WILL NOT take this information over the phone!

This procedure is REQUIRED for your program to legally begin! You must validate your program within 7 days after your DS 2019 start date!

If you DO NOT validate your program in time, you CANNOT work in the US and must return home immediately!

www.cci-exchange.com/online

If you have questions, call CCI! 1-866-684-9675

Validating your Program

If you

have problems logging into our website, please contact CCI at:[email protected].

do not have internet access, fax us at: 312-944-2644.

Make sure you call CCI after you fax us to confirm that we got it!


This is the form you complete when you VALIDATE your program!


You are required to notifyCCI of three things.

What are they?

Report your arrival to your employer and work and housing addresses to CCI.

Report any change of address or job to CCI

Report your departure from the USA

Good Work!

Failure to notify CCI willJEOPARDIZE YOUR VISA STATUS!

CCI is REQUIRED to report all students who do not provide updated, accurate information.

We CANNOT make exceptions!

This will have negative effects on your and your familys chances at ever returning to the US!


NO SHOW STATUSWhen you fail to validate your program in SEVIS,

your status becomes NO SHOW

This means that you entered the United States, but did not report your correct housing and employment addresses.

When your status becomes NO SHOW, you will need to return home immediately. NO SHOW status can disqualify you from getting a future

visa to the USA!!


Applying for Social Security

Look for the nearest Social Security Office on the SSA Office Locator:


www.socialsecurity.gov/locator/

Passport & visa (+ 2 copies)

I-94 card (+ 2 copies)

DS-2019 form (+ 2 copies)

Signed Job Agreement (+ 2 copies)


Documents you will need


Have you ever applied for a Social Security number before?

Choose SELF here.

Do NOT write below here.

Your mothers name before she married.

Enter this information only if your parents have Social Security numbers!

Enter your employers phone number here.

Where your card will be sent; usually your employers address.

Your name must match the name on your I-94 card

1.800.772.1213

Your Social Security Card will not be processed until you validate your program with YOUR SPONSOR.

Applying for Social SecurityImportant notes about your Social Security Card

Your card can take up to 8 weeks to arrive!

Make sure all information is correct, and get a receipt!

For an update, call the Social Security Administration!

What kind of visa do you have?


The Work & Travel program allows international universitystudents to participate in affordable and quality cultural exchanges in the US during their main break from school.

You are eligible to work during the dates indicated on your DS-2019 form.

After your work period, you can travel for up to 30 days within the US.Travel is subject to embassy restrictions.

Employer Expectations

Working in the United States

Punctuality

Hard Work

Good Hygiene

Communication


Speaking English

Practice makes perfect!Remember! It is your responsibility to practice. Your English will not improve if you talk to your friends in your native language all the time!


Greenheart Club

What is the Greenheart Club?What is the Greenheart Club?The Greenheart Club is an opportunity for CCI participants to make a difference in the world by getting involved with Greenheart.

gain a deeper connection to your business and host community

receive valuable U.S. experience for your CV/Resume

You could win a FREE Work and Travel program!

Why care about the Greenheart Club?Why care about the Greenheart Club?

Plus

Remember! Your employer relies on you!You cannot change your job without getting CCIs permission first!

If you leave your employer without CCIs permission, your visa may be in jeopardy!


Yourexpectations


MONEY!!Hours & WagesFor servers, the minimum wage is usually $2.15 per hour + tips.

You will be working, on average, at least 30 hours/week.

The minimum wage for each state can be found in your Online Student Handbook.

Your Expectations

Week 1: You work 20 hours




Your average for the month would be 40 hours per week.

(20 + 50 + 30 + 60) hours4 weeks

= 40 hours/week

Average means your hours balance out at the end of your stay.

Your ExpectationsAn average of full time hours

Pay Periods

Look at your job offer to see how often you will be paid.

Your Expectations

You will NOT be paid every work day!

$ Open a checking account$ Debit cards ATMs$ Wire transfer$ Sales Tax

Money Matters


Participating students are required by the Department of State to have $1000 accessible money when starting the program!

To help you live for the first few weeks before your first paycheck or,If something unplanned happens that prevents you from working rightaway!

Housing

Your Expectations

Important:CCI employers are required to assist you with your housing, not providehousing for you.

Your ExpectationsThere are many different types of housing

Ultimately, YOU are responsible for your housing, and should have researched where you will live BEFORE coming to the USA!

Housing

Your Expectations

TAXES

It is ILLEGAL to work withoutpaying taxes!

TAXES

J1 Work & Travel students DO NOT PAY:

-Social Security-Medicare-FICA.

If these are taken from your check, this is a mistake that needs to be corrected; tell your employer!

EVERYONE working in the US must pay FEDERAL taxes!

TAXES

When you arrive to your employer, you need to complete a W-4 form.

TAXES

After your program, you will probably be eligible for a tax refund!

This means you will get some money back!

You must file your taxes by April 15th of the following year!

Filing Taxes

TAXES

JUST CONTACT THEM ONCE THE TAX YEAR FINISHES

Filling Taxes

WORLDWIDE WORLDWIDE

TURISMO CULTURALTURISMO CULTURAL

CAN HELP YOU FILLING YOUR TAXES!!

Health Insurance

CCIs provider is AETNA Insurance Company.

Not all CCI students will use AETNA insurance - ask your sending agent!

For emergencies or hospital admission ON or BEFORE December 31, 2008, call 1-877-566-2681. For emergencies or hospital admission AFTER December 31, 2008, call 1-888-551-9798.

For non-emergencies (when you need to see a doctor):

1. Make an appointment

2. Send an AETNA claim form signed by your physician.

Health Insurance

Your plan is intended to pay for most medical expenses after a $20 office visit co-pay BUT if you go to the emergency room, and you are not admitted, you will have to pay $250!

Please be sure to consult your AETNA Please be sure to consult your AETNA Please be sure to consult your AETNA Please be sure to consult your AETNA Insurance Brochure for definitions, exclusions, Insurance Brochure for definitions, exclusions, Insurance Brochure for definitions, exclusions, Insurance Brochure for definitions, exclusions, limitations and additional information about your limitations and additional information about your limitations and additional information about your limitations and additional information about your policy.policy.policy.policy.

Health Insurance

You can retrieve your insurance card through the CCI AETNA Student Health Website: www.aetnastudenthealth.com/cci-wt

You will be able to retrieve your card no sooner than 2 weeks before your DS start date

Your CCI ID number and date of birth must match CCIs records!

Health InsuranceThe link in your account will take you to CCIs insurance providers website, AETNA.

When your insurance is ready, you can submit this form to retrieve it!

AETNA Navigator

Health Insurance

The Aetna website -Aetna Navigator- has additional information about the CCI Plan, information about submitted claims and excellent information on your personal health. Go to: https://www.aetna.com/member/

Health InsuranceAETNA DocFind: To find an Aetna Physician, visit https://www.aetna.com/member/The plan option you select is either: Open Choice PPO or Student Health Plans.

Health InsuranceConsult your AETNA Health Insurance Brochure for more information on your policy

The AETNA brochure is available under the Resourcespage of your online CCI account

5 STEPS BEFORE VISITING A DOCTOR

Health Insurance

You are required by law to have insurance for the ENTIRE time that you are in the US!

If you plan to travel after you work, contact CCI2 weeks BEFORE your DS 2019 end date!!

Additional insurance costs $15 per week.

CCI insurance does not cover damage occurring while driving a motor vehicle. You are responsible for obtaining additional insurance for this.

Auto Insurance

If you plan to drive a car while you are in the United States, you will need a Drivers License!

If you do not have an international drivers license, you can apply for a U.S. drivers license at the nearest Department of Motor Vehicles office.

Most rental businesses require you to be at least 25 years oldat least 25 years oldto rent a car.

Travel

Travel

Travel to your job as instructed!

Be sure to CALL your employer as soon as you book your ticket, so they know when to expect you!

Travel

Refer to your Online

Student Handbook for useful Travel

websites!

Calling

EMERGENCIES

If you are having a problem during the DAY

Call the CCI Office FOR FREE at:

MONDAY FRIDAY9am to 5:30pm

1-866-684-9675

EMERGENCIES

EMERGENCIES

If you are having a SERIOUS problem at night or on the weekend, call

1-866-788-7804

EMERGENCIES ONLY!

Contact CCI if you have any legal problems!

Your legal rights

American Customs

Adjusting to your new environment

It gets easier!

Keep a positive attitude!

You are here to learn!

Keep a sense of humor!

Keep an open mind!

Contact CCI if you are having problems!

SPACE: Americans like their personal space!

SILENCE: Americans will often fill silence with small talk

or simple conversation.

BUSY SCHEDULES: Sometimes it may seem like everyone

in the USA is in a rush do not take it personally!

FRIENDLINESS: Many people say that Americans are overly

friendly.

TIPPING: It is customary to tip 15% at breakfast

& lunch, 20% at dinner!

American Customs

Americans usually shake hands when greeting each other (both men & women).

It is unusual for people to kiss hello unless they know each other very well.

Hugs are common and less personal than a kiss.

Observe the people around you and notice how they say hello to each other!

American Customs

Greetings

Always ask first when in an Americans home!

Follow your employers rules on smoking!

Smoking

You must be 21 years old to drink alcohol in the U.S.

Drinking + driving is FORBIDDEN

DrinkingAmerican Customs

RACISM

The United States is founded on the basis of freedom for ALL. In this country, we CELEBRATE diversity!

You are expected to participate on our program

with an open mind at all times.

American Diversity

The United States is founded on the basis of equality

In this country, men & women are treated as EQUALS

THERE IS NO SUCH THING AS WOMENS WORKor MENS WORK IN THE U.S. Men & women are expected to do the same jobs!

SEXISMRACISM

Helpful Hints

Leave your HOME ADDRESS with EVERY employer that you work for!

This is so they can send your tax forms & final paycheck.

Home Address Form

Find a form for this through the Resources section of your account!

You are legally allowed to have more than one employer!

Your PRIMARY responsibility must be with your FIRST employer; discuss the possibilities of a second job with your initial employer before accepting another position!

Be sure your schedule at the two places do not overlap!

Helpful Hints

Helpful Hints

During everyday activities, carry only a copy of your passport with you, not the original.

Dont carry large amounts of cash with you! Use an ATM or debit card when possible, for safety.

Helpful Hints

Calling CardsAlways use a calling card for Long Distance or International calls!

YOU are responsible to pay the phone bill if you have made calls without permission!

You can buy an international calling card at any Currency Exchange.

Helpful Hints

Long Distance:

International:

Dial 1 + the area code.Use your calling card!

Dial 011 + 54 + phone number.Use your calling card!

Helpful Hints

Pay PhonesIt is 50 cents to use a pay phone in the US.

Toll-free numbers begin with:

866, 800, 888

Helpful Hints

Cell PhonesYou can also purchase a pay as you go cell phone to use while in the U.S. Cell phone information is available on the Resources page of your online account!

Do you remember?For SERIOUS emergencies, call:

CCIs DAYTIME number is:

CCIs EVENING and WEEKEND number is (for emergencies ONLY!):

9111-866-684-9675

1-866-788-7804

Be Punctual

Work Hard

Good Hygiene

Communication

Do you remember?

What does your What does your employer expect from you?employer expect from you?

1) Validate your program upon arrival

2) Apply for your Social Security

3) Visit your CCI online account weekly

4) Report CCI of any address or phone contact changes

Do you remember?

Who has questions?This is your chance!!

Time Out!

Remember to BE SAFE

& HAVE FUN!

Good Luck!

Orientativo Pre-Viaje 2011

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