Minutes - Surf Coast Shire · 2018. 3. 15. · The full year cash and cash equivalents is $12.91...

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Cr Libby Coker (Mayor) Cr David Bell

Cr Eve Fisher Cr Clive Goldsworthy

Cr Rose Hodge Cr Brian McKiterick

Cr Rod Nockles Cr Margot Smith

Cr Heather Wellington

Surf Coast Shire Council 22 January 2013 Minutes – Ordinary Meeting

MINUTES FOR THE ORDINARY MEETING OF SURF COAST SHIRE COUNCIL HELD AT COUNCIL CHAMBERS, 1 MERRIJIG DRIVE, TORQUAY

ON TUESDAY 22 JANUARY 2013 COMMENCING AT 6:00 PM PRESENT: Cr Libby Coker (Mayor) Cr David Bell Cr Eve Fisher Cr Rose Hodge Cr Brian McKiterick Cr Rod Nockles Cr Margot Smith Cr Heather Wellington In Attendance: Stephen Wall, Chief Executive Officer Dennis Barker, Director Sustainable Communities Sunil Bhalla, Director Infrastructure Chris Cowley, Director Corporate Services Lynne Stevenson, Manager Financial Services Brydon King, Manager Planning & Development Jason Young, Manager Governance & Community Relations Matt Novacevski, Communications Officer Cher Wakefield, EA to the Chief Executive Officer Lisa Thomason, EA to the Mayor and Councillors 4 members of the public 2 members of the press OPENING: The Mayor opened the meeting Council acknowledge the traditional owners of the land where we meet today and pay respect to their elders and Council acknowledges the citizens of the Surf Coast Shire. PRAYER: Cr Smith read the prayer Almighty god, under whose providence we hold responsibility for this Surf Coast Shire, grant us wisdom to understand its present needs, foresight to anticipate its future growth, and grace to serve our fellow citizens with integrity and selflessness. COUNCIL RESOLUTION MOVED Cr McKiterick, seconded Cr Wellington That an apology from Cr Clive Goldsworthy be accepted.

CARRIED: 8:0 CONFIRMATION OF MINUTES: COUNCIL RESOLUTION MOVED Cr Hodge, seconded Cr Bell That Council note the minutes of the Ordinary meeting of Council held on 11 December 2012 as printed and circulated, as a correct record of the meeting.

CARRIED: 8:0 LEAVE OF ABSENCE REQUESTS: NIL

Surf Coast Shire Council 22 January 2013 Minutes – Ordinary Meeting CONFLICTS OF INTEREST: Cr Wellington declared a conflict of interest relating to McAdam Park, Barrabool. PRESENTATIONS: NIL PUBLIC QUESTION TIME: Cr Wellington left the meeting at 6.03 pm. Questions With Notice Dianne Richards On 24 February 2010 Council authorised the Chief Executive Officer to negotiate and sign a final agreement, in confidence, for a grant of $200,000 to assist Motorcycling Australia to purchase and operate McAdam Park Barrabool. The agreement obliged the Shire to pay $100,000 on execution and $100,000 in the 2010/11 financial year, provided the amount was included in the 2010/11 budget approved under the Local Government Act 1989. The Agreement included a condition precedent that Motorcycling Australia use its best endeavours to carry out the Project within the Project Period and in accordance with the Agreement diligently, effectively and in accordance with normal and expected standards of practice applicable to a reasonable, prudent, skilled and effective provider of such services. Motorcycling Australia was also required to present to Council a five-year strategic plan demonstrating how the motorcycling facility on the land would be used. I understand that Motorcycling Australia has failed to provide any meaningful strategic plan. Further, many months ago the Shire issued an improvement notice under the Public Health and Wellbeing Act 2008 to Motorcycling Australia. As a result the site has been closed to motorcycling activity for more than 5 months and Council is engaged in a protracted and as yet unsuccessful mediation process. It seems clear that it will be almost impossible for Motorcycling Australia to sustainably address the noise nuisance it creates every time the facility is used. The strategic plan is now more than 18 months overdue, the site is closed and most parties now seem to agree that the site is not viable as a competitive motorcycling facility because of its proximity to private homes, yet the financial report you are considering tonight continues to reserve the second $100,000 for payment to Motorcycling Australia. I also note the report contains other references to expenditure on legal fees and noise testing which highlight the extraordinary expenditure of public monies on a project which was, clearly, fundamentally flawed and almost certainly has no future. QUESTION 1: Does Council agree that payment of the second $100,000 to Motorcycling Australia would be a complete waste of ratepayers' money, given Motorcycling Australia's demonstrated inability to manage the site in a way that provides any service to the Surf Coast Community without causing a nuisance to its neighbours? RESPONSE Surf Coast Shire has an agreement to pay $200,000 to Motorcycling Australia of which $100 000 has already been paid. The payment of the balance of $100,000 is currently dependant on outcomes related to the provision of a strategic plan (which has been provided) and of matters relating to noise nuisance and existing use rights under the Planning & Environment Act. QUESTION 2: Does Council agree that Motorcycling Australia has failed to meet the condition precedent for payment of the $100,000 that it "use its best endeavours to carry out the Project within the Project Period and in accordance with the Agreement diligently, effectively and in accordance with normal and expected standards of practice applicable to a reasonable, prudent, skilled and effective provider of such services"? REPSONSE The project referred to in the funding agreement is the purchase of the land for the motorcross facility. Legal advice indicates that Council cannot withhold payment on this basis.

Surf Coast Shire Council 22 January 2013 Minutes – Ordinary Meeting Cr Wellington returned to the meeting at 6.09pm. Questions Without Notice NIL

Surf Coast Shire Council 22 January 2013 Minutes – Ordinary Meeting BUSINESS: 1. COMMUNITY AND GOVERNANCE ............................................................................................. 6 1.1 Monthly Financial Report – December 2012 ................................................................................. 6 1.2 Councillors Entitlements Policy ................................................................................................... 10 2. DEVELOPMENT AND ENVIRONMENT ..................................................................................... 22 2.1 Amendment C74 Bellbrae Structure Plan ................................................................................... 22 2.2 Amendment C79 – Anglesea Structure Plan Implementation ..................................................... 53 3. MINUTES ................................................................................................................................... 110 3.1 Section 86 Committee Minutes ................................................................................................. 110 3.2 Advisory Committee Minutes ..................................................................................................... 129 4. ASSEMBLIES OF COUNCIL .................................................................................................... 138 5. URGENT BUSINESS/PETITIONS/NOTICES OF MOTION ...................................................... 139 5.1 Petition – New Pathway from Railway Terrace to join footpath at General Store - Deans Marsh ......................................................................................................................................... 139 6. IN-CAMERA .............................................................................................................................. 145 6.1 Audit & Risk Committee – Independent Representative Appointment ...................................... 145

Surf Coast Shire Council 22 January 2013 Minutes – Ordinary Meeting 1. Community and Governance

1.1 Monthly Financial Report – December 2012

Authors Title: Manager Financial Services Director: Chris Cowley Department: Financial Services File No: F12/1130 Directorate: Corporate Services Trim No: D13/357, D13/366 Appendix: 1. Financial Report - December 2012

Status: Information classified confidential under Section 77 of the Local Government Act:- No

Purpose The monthly Finance Report provides a summary of the operating and capital works budgets as well as the financial position of the Surf Coast Shire Council to the end of the previous month. Summary An executive summary, financial analysis, capital works and new initiatives performance summary, financial position analysis and consolidated financial statements are included for the 6 months ending 31 December 2012. The report also contains revised budget forecasts as at 31 December 2012 for the year ending 30 June 2013 and an analysis of the significant year-to-date variations that are ahead or behind the revised forecast outcome. The key financial results are as follows: The full year revised operating surplus is $6.88 million which is $2.00 million higher than the adopted

Budget The year to date operating result shows a net surplus of $24.74 million, which is $0.68 million ahead of

the revised forecast The full year capital works is $21.51 million which is $2.32 million higher than the adopted Budget The year to date capital works is $9.59 million, which is $0.07 million behind the forecast The full year new initiatives is $2.14 million which is $0.61 million higher than the adopted Budget The year to date new initiatives is $0.52 million, which is $0.02 million behind the forecast The full year revised net assets and total equity is $361.41 million, which is $20.32 million below the

adopted Budget The year to date net assets and total equity is $375.17 million, which is $0.68 million ahead of the

forecast The full year cash and cash equivalents is $12.91 million, which is $0.73 million below the adopted

Budget The year to date cash and cash equivalents is $18.71 million, which is $0.61 million ahead of the

forecast The full year revised working capital ratio is 141% which is 22% below the adopted Budget The year to date working capital ratio is 389%, which is 6% ahead of forecast Council remains in a sound financial position. Officer Recommendation That Council:

1. Receive and note the financial results, variances and explanations for the 6 months ended 31 December 2012.

2. Adopt the Revised Forecasts for the year ending 30 June 2013. COUNCIL RESOLUTION MOVED Cr Nockles, seconded Cr Smith That Council:

1. Receive and note the financial results, variances and explanations for the 6 months ended 31 December 2012.

2. Adopt the Revised Forecasts for the year ending 30 June 2013. CARRIED: 8:0

Surf Coast Shire Council 22 January 2013 Minutes – Ordinary Meeting Monthly Financial Report – December 2012 Report Background The attached financial report for the 6 months ended 31 December 2012, summarises the revenue and expenditure performance, capital works and new initiatives and provides an analysis of the overall financial position. The report also contains revised budget forecasts as at 31 December 2012 for year ending 30 June 2013, and an analysis of the significant year-to-date variations that are ahead or behind the revised forecast outcome. Discussion Operating Result The revised forecast operating result for the 2012/13 year is a surplus $6.88 million which is $2.00 million higher than the adopted Budget. This increase is mainly due to the following:

Carry forward of special charge scheme revenue from 2011/12 to 2012/13 of $0.60 million, mainly relating to the Lorne drainage Stage 2 works $0.74 million

Carry forward of capital grants from 2011/12 to 2012/13 of $1.28 million, mainly relating to the Spring Creek Reserve Pavilion $0.21 million, Anglesea Riverbank master plan $0.15 million and Deans Marsh bore $0.10 million

Additional grant funding including Torquay SES building $0.54 million, kindergarten cluster management $0.25 million, town park upgrades $0.22 million and Lorne Visitor Information Centre extension $0.18 million

Increased interest on investments $0.18 million Lower wages and oncosts $0.14 million

These variances were partially offset by the following:

Unsuccessful capital grants, including Aireys Inlet pedestrian refuge $0.46 million and Anglesea Transfer Station upgrade $0.13 million

Capital grants received in advance in 2011/12, including Aireys Inlet Fairhaven Link $0.20 million and Anglesea Football Pavilion redevelopment $0.20 million

Lower gain on disposal of assets $0.52 million Lower anticipated proceeds from the sale of 1-3 Kooringa Place, Torquay in 2012/13 of $0.30 million

in accordance with the previous Council’s directive to proceed with commencement of the subdivision and sale of land process

Lower special charge scheme revenue, relating to Ashmore Drive, Torquay upgrade not proceeding $0.11 million

Higher consultants $0.14 million Higher contract services $0.14 million Higher contract labour $0.12 million Lower Ashmore Drive, Torquay upgrade special charge $0.11 million Carry forward of new initiatives from 2011/12 to 2012/13 of $0.27 million, mainly relating to the

Regional Motorcycle Facility contribution $0.10 million The year to date operating result for the 2012/13 year shows a net surplus of $24.74 million, which is $0.68 million ahead of the forecast. This variance is mainly due to:

Operating grants received earlier than anticipated $0.22 million Lower contract services $0.14 million Higher granted assets received from subdivision works $0.14 million

Capital Works The revised forecast capital works for the 2012/13 year is $21.51 million, which is $2.32 million higher than the adopted Budget. This increase is mainly due to the following:

Carry forward of capital works from 2011/12 to 2012/13 of $2.73 million, including the Spring Creek Reserve Pavilion $0.67 million, rehabilitation of Anglesea landfill cell 1 $0.31 million, Lorne Stribling Reserve master plan implementation $0.27 million, Lorne drainage works Stage 2 $0.23 million, Anglesea Riverbank master plan Stage 2 $0.19 million, Torquay Ocean Acres drainage $0.18 million, Torquay Library refurbishment $0.12 million, Anglesea landfill toilet and resale shed $0.11 million, replacement of heavy plant $0.11 million and Deans Marsh bore $0.11 million.

Surf Coast Shire Council 22 January 2013 Minutes – Ordinary Meeting Monthly Financial Report – December 2012

Additional projects including the Torquay SES building $0.54 million, Jan Juc Kindergarten extension $0.30 million, Anglesea catchment upgrade $0.28 million, Lorne Visitor Information Centre extension $0.20 million and town parks upgrade $0.32 million.

These variances were partially offset by the following:

Projects reduced, including and Torquay Ashmore Drive upgrade $0.11 million. Projects not proceeding, including Aireys Inlet pedestrian refuge $0.46 million and Aireys Inlet road

and drainage upgrade special charge scheme $0.10 million. Projected carry forward capital works from 2012/13 to 2013/14 include the Lorne Drainage Works Stage 4 special charge scheme works $0.30 million and the Mt Moriac Reserve master plan $0.20 million. The year to date capital works shows a total of $9.59 million, which is $0.07 million behind forecast. New Initiatives The revised forecast new initiatives program is $2.14 million which is $0.61 million higher than the adopted Budget. This is mainly due to projects carried forward from 2011/12 to 2012/13 including the Regional Motor Cycle Facility contribution $0.10 million. The year to date new initiatives is $0.52 million which is $0.02 million behind forecast. Balance Sheet The revised forecast cash balance is $12.91 million, which is lower than the adopted Budget by $0.73 million. This is mainly due to a lower operating result and higher capital works in 2011/12, which has decreased the opening cash balance as at 1 July 2012 by $0.84 million and was mainly due to the following:

Lower operating revenue in 2011/12, including supplementary rate revenue impacted by reduced new subdivisions $0.10 million.

Higher operating expenses in 2011/12, including higher employee provisions impacted by lower interest rates used to calculate the present value of future long service leave entitlements $0.35 million. Note that Council continued to cash back the LSL provision to ensure that the future provisions are fully funded following the removal of the requirement in the Long Service Leave Regulations 2012.

Higher cost of capital works in 2011/12 of $0.31 million, representing 1% of the capital works program.

Since the commencement of the 2012/13 year, an extensive effort has been made to reduce the $0.84 million cash deficit brought forward from 2011/12. As at 31 December 2012 $0.46 million in departmental operating savings has been identified and included in the operating forecasts to 30 June 2013. The balance of $0.38 million represents 1.3% of the departmental operating budgets, and management is monitoring budgets in order to identify further operating savings during the second half of the financial year. The working capital ratio is currently 389%, which is ahead of forecast by 6%. The prudential limit required by the Department of Planning and Community Development is a minimum working capital of 110%. The cash and investment balance at 31 December 2012 is $18.71 million, which is $0.61 million ahead of forecast. The revised forecast net assets and total equity is $0.73 million lower than the adopted Budget reflecting lower property plant and equipment $15.30 million, which is mainly due to a decrease in the 30 June 2012 valuation of road pavement and other structures received from developers since 2008/09 $9.43 million, additional capital expenditure carried forward from 2011/12 to 2012/13 $2.73 million and higher expensed capital works in 2011/12 $2.00 million. Revised forecast provisions are $3.64 million higher mainly due to an increased provision in 2011/12 for future landfill rehabilitation at Anglesea landfill $3.43 million, which is due to the Environment Protection Authority’s increased standards for rehabilitation and site aftercare following the planned closure of the landfill in approximately 12 years. Payables are higher $1.37 million, which is mainly due to the remaining balance of the defined benefits superannuation call $1.72 million. This variance is also due to higher receivables $0.65 million and lower cash and investments $0.73 million. Net assets and total equity is currently $375.17 million, which is ahead of forecast by $0.68 million. This variance is mainly due higher cash and cash equivalents $0.61 million.

Surf Coast Shire Council 22 January 2013 Minutes – Ordinary Meeting Monthly Financial Report – December 2012 Borrowings have decreased by $0.14 million to $17.85 million in accordance with Council’s loan schedule, with the next scheduled payment due in January 2013. No new borrowings have been budgeted during the 2012/13 year. The detailed Financial Report for December 2012 is attached. Financial Implications Year to date budget variations for the 6 months ended 31 December 2012 and revised forecast for the year ended 30 June 2013 have been explained in this report. Council Plan/Policy/Legal Implications This report provides a consistent reporting format to the Standard Statements in the Annual Report as required under Section 131 of the Local Government Act 1989. Risk Assessment Council’s overall financial risk is low in accordance with financial indicators applied to the 2012 - 2016 Strategic Resource Plan, which are used by the Victorian Auditor-General to assess financial sustainability risk. Social Considerations Not applicable. Community Engagement Not applicable. Environmental Implications Not applicable. Communication Not applicable. Conclusion The financial results, variances and explanations for the 6 months ended 31 December 2012 and the revised forecasts for the year ending 30 June 2013 are provided to Council for consideration.


1.2 Councillors Entitlements Policy

Authors Title: Coordinator Governance Director: Chris Cowley Department: Governance & Community

Relations File No: F11/22

Directorate: Corporate Services Trim No: D13/2108 Appendix: 1. Amended Council Policy – SCS-001 Councillors

Entitlements Policy

Status: Information classified confidential under Section 77 of the Local Government Act: No

Purpose For Council to adopt a draft Councillor Entitlements Policy Summary Section 75 of the Local Government Act, 1989 permits the reimbursement of necessary out-of-pocket expenses incurred while performing duties as a Councillor or committee member. The Councillor Entitlements Policy provides details of what entitlements, including reimbursement of out of pocket expenses but excluding general allowances, that a Councillor is entitled to when fulfilling their duties as an elected member. Council currently has a Councillor Entitlements Policy (SCS-001), which is supported by eight management procedures. A draft revised Councillor Entitlements Policy is provided to establish one clear and concise guiding document. Officer Recommendation That Council adopt the revised Council Policy SCS-001 – Councillors Entitlements (Expenses and Facilities). COUNCIL RESOLUTION MOVED Cr Wellington, seconded Cr McKiterick That Council adopt the revised Council Policy SCS-001 – Councillors Entitlements (Expenses and Facilities).

CARRIED: 8:0

Surf Coast Shire Council 22 January 2013 Minutes – Ordinary Meeting Councillors Entitlements Policy Report Background Section 75 of the Local Government Act, 1989 permits the reimbursement of necessary out-of-pocket expenses incurred while performing duties as a Councillor or committee member. Discussion Following the conduct of the general election of Council in October 2012, a Councillor Induction program was conducted through November 2012. As part of this program, and a later Council Briefing conducted in mid-January 2013, a review of the current Councillor Entitlements Policy was undertaken and amendments proposed.

The Councillor Entitlements Policy provides details of what entitlements, including reimbursement of out of pocket expenses but excluding general allowances, that a Councillor is entitled to when fulfilling their duties as an elected member.

The policy will provide Councillors with clarity in regard to what they are entitled to, but also gives direction to the organisation via the Chief Executive Officer to administer Councillor Claims for entitlements. A draft amended Councillor Entitlements Policy is provided for Council consideration and adoption. Financial Implications For the 2012/2013 financial year, Council has budgeted for reimbursements of expenses incurred by Councillors and the Mayor whilst performing their duties. Council Plan/Policy/Legal Implications Section 75 of the Local Government Act, 1989 permits the reimbursement of necessary out-of-pocket expenses incurred while performing duties as a Councillor or committee member. Risk Assessment Section 75 of the Local Government Act, 1989 permits the reimbursement of necessary out-of-pocket expenses incurred while performing duties as a Councillor or committee member. Built within the policy is an audit and approval process. Social Considerations Not applicable. Community Engagement There is no legislative requirement for a Council to publicly exhibit and receive submissions prior to adopting a Councillor Entitlements Policy. Once adopted the document will be displayed on Council’s website and made available to members of the public upon request. Council’s meeting agendas are also publicly available. Environmental Implications Not applicable. Communication A copy of the adopted policy will be available on Council’s website and upon request. Conclusion That Council consider the amendments to Council Policy SCS-001 – Councillors Entitlements (Expenses and Facilities) and adopt the policy as presented.

Surf Coast Shire Council 22 January 2013 Minutes – Ordinary Meeting APPENDIX 1:

COUNCIL POLICY

Councillors Entitlements (Expenses & Facilities)

Document No: SCS - 001 Approval Date: 24 August 2011 Approved By: Council Review Date: 21 November 2012

Responsible Officer: Chief Executive Officer Expiry Date: 30 June 2017 Version No: 1

Authorising Officer: Chief Executive Officer

1. Purpose

The purpose of this policy is to provide the Mayor and Councillors with a clear understanding of their entitlements in regard to reimbursement of out-of-pocket expenses and provision of Council owned resources, whilst performing duties as a Councillor.

2. Scope

This policy covers the reimbursement to Councillors for reasonable bona fide out-of-pocket expenses incurred whilst performing duties as a Councillor and lists the facilities, support and resources provided.

3. Application

This policy applies to all persons holding the position of Councillor of the Surf Coast Shire.

4. Definitions

Not Applicable. 5. Policy

5.1 Resources, Facilities and Support

The following resources, facilities and support will be provided to Councillors to assist in performing their official duties as an elected member. 5.1.1 Home/Workplace facilities The following equipment will be provided to each Councillor for the purposes of conducting Council related business only:

One notepad computer (which is compatible with the corporate network) including mobile wireless internet access

One printer Relevant computer software One mobile phone or PDA.

Council will arrange for the installation of the necessary equipment and provide the necessary maintenance and consumable products required for its operation. Mobile phone usage must comply with the Mobile Phones Management Procedure. Requests for mobile phones should be completed on the form provided in the Management procedure. Use of Council’s corporate network, including the internet, must be in accordance with Email/Internet Guidelines. Use of mobile devices must comply with Mobile Device Use Management Procedure. Council will bear all operating costs of Council supplied equipment incurred in Australia. Council will not be responsible for calls/transmissions made outside Australia unless a prior arrangement has been made with the Chief Executive Officer.

Surf Coast Shire Council 22 January 2013 Minutes – Ordinary Meeting The Chief Executive Officer shall maintain a register of all equipment provided to Councillors for Council business. Such equipment is returnable to Council on completion of the tenure of the particular Councillor. This register shall be available for public inspection. After a period of 2 years, Councillors will have the option to purchase equipment (at market value) if the equipment is deemed obsolete by the Chief Executive Officer. Council will seek at least two independent market valuations for the obsolete equipment, and the Chief Executive Officer will assign a value and advise respective Councillors of the value, at the completion of the two year period. Councillors will be provided with monitored internet access (either directly or by reimbursement) for the purpose of conducting Council business.

Each Councillor must reimburse the direct costs of any private use of these facilities to Council. Where Councillors are appointed to regional bodies as a representative of Council, Councillors are to discuss the usage and possible contribution by these bodies, with the Chief Executive Officer prior to commencement of that appointment. Accessories or services beyond the standard equipment referred to in this clause may be provided upon written request to the Chief Executive Officer. The additional cost of any accessories provided may be charged to the Councillor but will be first discussed and negotiated with the Chief Executive Officer. 5.1.2 Insurance

Councillors are covered by the following Council Insurance Policies on a 24-hour, 7-day a week basis, while discharging the duties of civic office. Included in this coverage is the attendance at meetings of external bodies as Council’s representative: Personal Accident Insurance Public Liability Insurance Professional Indemnity Insurance Councillors and Officers Liability Insurance. Council will pay the insurance policy excess in respect of any claim made against a Councillor, arising from Council business, where any claim is accepted by Council’s Insurers; whether defended or not. Council equipment provided to Councillors to assist in performing their role is covered for damage or theft under Council’s insurance policies. Councillors are expected to exercise due care in protecting the equipment from damage or theft. 5.1.3 Civic Entertainment

Councillors (and their partners) will be invited to attend civic functions and events over their term of office as Councillors. Civic events tend to fall into the categories of civic receptions, Mayoral functions or hospitality. There are occasions where it is appropriate for the Mayor, on behalf of the Council, to provide hospitality to groups or individuals who are regarded as key stakeholders in the Shire, and with whom the Council seeks to develop closer or more effective working relationships. These events may include meetings with key community groups or leaders, discussions with Parliamentarians, business people and others whose interests are consistent with the Council’s objectives. The hospitality extended could include a meal or refreshments. The common element which underpins hospitality extended by the Mayor on behalf of the Council is that such hospitality is judged to be of assistance to the Surf Coast Shire in furthering Council’s interests and objectives. There may be occasions when it is more appropriate for Council hospitality to a particular group or individual be extended by a Councillor other than the Mayor. Such proposals are to be discussed and approved by the Mayor and Chief Executive Officer.

Surf Coast Shire Council 22 January 2013 Minutes – Ordinary Meeting 5.2 Meals and Refreshments

To set guidelines for the provision of Meals associated with Briefings/Meetings of Council. This procedure is applicable to the provision of meals for Councillors or Officers who are expected to attend Council Meetings or Briefings at times which extend through normal meal times. These procedures do not apply to meals associated with Civic or Mayoral Functions.

5.2.1 Authorities & Responsibilities

Where Council Meetings or Briefings are held at times which extend through normal meals times, Councillors and Officers will be provided with suitable meals served on the premises. Appropriate meals will be arranged by the EA Mayor and Councillors. Councillors and Officers not requiring a meal are to respond to the EA Mayor and Councillors within three business days to enable catering to be arranged. Councillors and Officers will be notified, of the meal arrangements for each meeting.

5.2.2 Meals

Council Meeting – Dinner in the form of a two course meal served together with tea, coffee and beverages. Council Briefing – Lunch or dinner in the form of a two course buffet meal together with tea and coffee. Councillors will be requested to complete form MF-008 at the commencement of their term of Office and advise of any alterations during the course of their term. 5.3 Meeting Rooms and Councillor Office

The main office of Council includes an office and a number of meeting rooms available for use by Councillors. The Councillors’ Office/Lounge is reserved for exclusive use by the Mayor and Councillors. The room is equipped with computer access and is suitable for office work such as reading and research and for conducting small meetings. Other meeting rooms at the Council office can be booked for meetings during and after office hours through the EA to Mayor and Councillors. Meeting equipment and refreshments can be made available for meetings upon request. Other venues owned and controlled by Council can be used (subject to availability) by Councillors for meetings, interviews and other functions associated with their role. The EA to Mayor and Councillors can assist in the booking of these venues. 5.4 Stationery and Administrative Support

Council will provide the following support facilities for Councillors. These facilities are provided for use by the Councillor in the conduct of their duties of Office. All equipment provided shall remain the property of the Council and shall be returned within two weeks of retirement or termination of Office. 5.4.1 Stationery

Each Councillor will have access to an adequate supply of the following: A4 Letterhead (Ref 5.4.5 regarding use of Letterhead) Business cards Name badge Diary, planner or time manager Consumables for equipment (including paper, ink cartridges, etc). 5.4.2 Office equipment

Upon request a 4 draw filing cabinet will be provided from Council to establish a home office. The Mayor or any Councillor wishing to purchase additional furniture or equipment shall do so at their own cost.

Surf Coast Shire Council 22 January 2013 Minutes – Ordinary Meeting 5.4.3 Administrative Assistance

Limited typing/secretarial assistance will be made available to Councillors for work directly related to the duties of the Office. All such work should be coordinated through the EA to Mayor and Councillors and approved by the Mayor. 5.4.4 Mail Inward

All mail received by Council is deemed to be Council business and will be opened by Central Records staff. The only exception is mail addressed to the Mayor or a Councillor and marked ‘private and confidential’. Private mail should not be sent via the Council address. 5.4.5 Mail Outward

Letterhead paper incorporating the Council logo must be used for all Council related correspondence. Councillors must exercise care to ensure that correspondence does not commit Council funds or convey a position which is contrary to that adopted by Council. Letterhead incorporating the Council logo must not be used for personal correspondence. Mail must be contained within Surf Coast Shire envelopes and coordinated through the Shire Offices by the EA to Mayor and Councillors. Mail posted in Surf Coast Shire envelopes must be accompanied by a completed Australia Post mailing statement. Mail posted outside of the above requirements will require stamps to be affixed for which Councillors will be reimbursed. Council letterhead must not be used in relation to a Council Election and Councillors need to remain mindful of caretaker provisions that apply in the lead up to an election. 5.4.6 Courier

Council will provide for the delivery of Council agendas and other papers to Councillors. 5.5 Building Access and Parking

Each Councillor will receive a swipe card allowing access to the Shire Offices at 1 Merrijig Way, Torquay. Car parking is available at the front of these offices. 5.6 Professional Development

Councillors and Members of Special Committees will be given the opportunity of attending training programs, conferences and functions. The selection of a meeting or conference should be based on its relevance to the role and development of the Councillor or Member of the Special Committee. Attendances at other meetings or conferences are as approved by the Mayor or by resolution of Council.

Attendance at any local, interstate or overseas meetings or conferences where the total cost exceeds $3,000 must be subject to approval by a meeting of Council. Attendance at any local, interstate or overseas meetings or conferences at a total cost to Council of $3,000 or less may be approved by the Mayor provided such expenditure by a Councillor does not exceed $3,000 in any given financial year. All Councillors will be entitled during their term of Office to attend the Company Directors Course provided by the Australian Institute of Company Directors, so long as the course is completed during their term of Office and is not subject to the above requirements. Application to attend any local, interstate or overseas meetings or conferences involving Council expenditure must be made on the attached MF-004 form (Application to attend Meeting or Conference – Councillors and Members of Special Committees). Council will pay registration fees for attendance at meeting or conference sessions; the main conference dinner (if not covered by registration cost) and all meals within reasonable limits for the duration of the meeting or conference. Additional meal costs incurred as a result of the attendance of partners and/or children shall be borne by the councillor.

Surf Coast Shire Council 22 January 2013 Minutes – Ordinary Meeting Council will provide a Councillor with transport to, from and during meetings or conferences, which may be by: Aircraft – economy class airfare out and ‘flexi-fare’ class for the inbound flight. Under this provision, the

most economical fare should be chosen, provided that the departure and/or arrival times are reasonable Hire car - up to a standard 6 cylinder vehicle Private/Council vehicle Train/Bus - First-class travel for any Victorian based travel. Appropriate accommodation selected by the Chief Executive Officer, will be available from the day prior to the registration day and each day on which official sessions of the meeting or conference are held. Any additional accommodation costs or add-on costs from the standard room upgrade due to the attendance of partners and/or children are to be borne by the Councillor. After the conclusion of the Conference/Seminar, a summary of actual expenditure incurred must be provided to the CEO through the EA to Mayor and Councillors. 5.7 Additional Expenses and Facilities for the Office of Mayor

The Office of the Mayor operates to provide those functions of the Council carried out by the Mayor. It is allocated a budget by Council on an annual basis, and within that budget staff and other resources maybe employed as considered appropriate. Any expenses incurred by the Mayor, or person nominated by the Mayor to fulfil the civic role as partner of the Mayor, shall be deemed to be expenses of the Mayor. Council will provide at its cost to the Mayor a fully registered, insured, maintained and fuelled vehicle for use by the Mayor on official duties. The Mayor shall also be permitted full private use of the vehicle. Use of a Council motor vehicle will be in accordance with Council’s Fleet Policy on the basis that it is deemed ‘full private use’. Council will provide the following facilities for the Office of the Mayor: An office suitably equipped with quality furniture and shelving, including desk and meeting table Telephone – mobile phone/PDA, Digital Handset with I.S.D. access Facsimile Personal assistant to be known as the EA to Mayor and Councillors and other administrative support

during normal office hours as required. Other necessary assistance to enable him or her to carry out the duties of civic office A Corporate Card for use while discharging the functions of the office. Use of a Corporate Card will be in

accordance with the Corporate Card Procedure with a credit limit of $5,000. The Corporate Card statement once received is to be reconciled with tax invoices and authorised by the Chief Executive Officer.

5.8 Expenses to Be Reimbursed

5.8.1 Travelling Expenses

Notwithstanding anything contained in this Clause, Councillors are encouraged to use Council vehicles when officially representing Council at meetings and functions outside the Municipality. Where practicable and by prior arrangement with the EA to Mayor and Councillors, a Council vehicle may be made available to Councillors for travel where use of their private vehicles (or other means of transport) is not convenient. 5.8.1.1 Specific provisions - Travelling

No private use of Council vehicles other than the Mayor is allowable. Councillors shall be eligible to claim travelling expenses when using their private vehicle on

eligible Council business, which shall be measured from and to their nominated Surf Coast Shire residence (or Surf Coast Shire rateable property).

Approved claims for travelling expenses will be reimbursed to Councillors at the Victorian Local Authorities Award 2001 travel rate, applicable to the engine capacity of the vehicle used.

The following will be eligible Council business for the purposes of travel reimbursement:

Council meetings and Assemblies of Councillors Standing Committee or Advisory Committee meetings of Council when the Councillor is the

nominated representative (or substitute) or otherwise by approval of the Mayor


Regional meetings where the Councillor claiming reimbursement is Council’s endorsed representative and travel is not paid/reimbursed by the regional organisation or meeting convenor

Functions to which Councillors are invited by an organisation (attendance by partners must be paid for by the councillor) and where there is a direct involvement of Council

Travelling expenses incurred by Councillors embarking on inspection of issues raised by members of the community within the Shire, which are considered reasonable and necessary and the travel is within the Municipality.

Conferences and seminars approved in accordance with Clause 5.6. Functions performed and attendance to locations as approved by the Mayor or as resolved by

Council. 5.8.1.2 General Provisions – Travelling

Claim forms will only be paid on the basis of the actual form of transport used and costs incurred.

When a Councillor is elected as an Office bearer to a regional group/association that group/association will be requested to contribute to travel expenses incurred for attendance at "non-standard" functions (eg: Functions attended as the Chairman of the group/association rather than as Council representative). Councillors are to discuss the contribution with the Chief Executive Officer prior to commencement of appointment

5.8.1.3 Reporting - Travelling

Councillors must submit claims for travelling expenses on a monthly basis within 14 days of the end of the month (form MF-001). The claims must show the purpose of the meeting or function and the kilometres travelled The EA to Mayor and Councillors shall maintain a register of travel costs and interstate travel incurred by Councillors on behalf of Council. This register shall be available for public inspection.

5.8.2 Reimbursements of child care or special care expenses.

Councillors incurring bona fide child care expenses will be reimbursed when the child care is necessary in order to allow the Councillor to attend any eligible Council functions as outlined in Clause 5.8.1.

Child Care expenses will be paid to a Councillor or Mayor for expenses incurred from: A recognised child care provider; or A person who:

o Is not an immediate family member of the Councillor or Mayor; or o Does not reside either permanently or temporarily with the Councillor or Mayor, or o Does not have a relationship with the Councillor or Mayor or his or her partner such that it would

be inappropriate for Council to reimburse monies paid to the care provider.

Such expenses are to be claimed on a monthly basis within 14 days of the end of the month. Child care costs are not eligible for reimbursement if paid to a person who normally or regularly lives with the Councillor or Mayor, except where a live-in (professional) helper such as a nanny is required to work extra time, at extra expense, because of the Councillor or Mayor’s duties. The Council will reimburse the cost of necessary care services for children up to and including the age of 14 years or, in special circumstances adults, while a Councillor or Mayor is undertaking duties referred to in Clause 5.8.2. The maximum hourly rate a Councillor will be reimbursed for child care expenses is $26 per hour. Care of adults may be provided as above, where the Councillor or Mayor is the carer for an adult and the CEO has determined that special circumstances exist. 5.9 Councillor Allowances

Allowances shall be paid fortnightly. Payment shall be withheld upon a Councillor or Mayor ceasing to hold Office or pending an election, until such time as the Councillor or Mayor is declared elected.

Surf Coast Shire Council 22 January 2013 Minutes – Ordinary Meeting Payment shall be made by electronic funds transfer, in a manner authorised in writing by the Councillor or Mayor. Upon a Councillor or Mayor ceasing to hold Office, any moneys paid in advance shall be refunded. The Councillor or Mayor having completed a full term of Office shall not be entitled to any pro rata adjustment of allowance to take into account any days less than or exceeding one year. The EA to Mayor and Councillors is responsible for the arrangement of prompt payment of allowances. Allowances will be reviewed annually by the Minister for Local Government. 5.10 Legal Expenses Other than by specific Council resolution or in accordance with a Council policy, any legal expenses incurred by a Councillor shall be the responsibility of that Councillor unless approved by the Chief Executive Officer. . 5.11 Other Expenses

Councillors may require reimbursement of other expenses not specifically dealt with in this policy, which are incurred while performing their duties as a Councillor or Mayor. The following provisions will apply when making a claim for reimbursement of other expenses: All Claims for reimbursement are to be made on form MF-007 – ‘Reimbursement of Expenses –

Councillors’, and contain the name of the claimant, details of the nature of the claim and a signed certification that the expenses listed were incurred while performing duties as a Councillor.

Original receipts must be attached for all purchases (credit card receipts will not be accepted). Where the provider of the goods or service is registered for GST, a tax invoice must be obtained for all

purchases. Other expenses made by a Councillor shall be approved by the Mayor or by resolution of the Council. Other expenses made by a Mayor shall be approved by resolution of the Council. 5.12 Recoupment of Private Expenses

Councillors must reimburse the direct costs of any private use of home/workplace facilities to Council. The direct costs for the private use of home/workplace facilities provided by Council may be repaid to Council via two methods: Direct payment to Council on completion of MF-019 ‘Councillor Private Expenses - Single Recoupment’. Fortnightly deduction from the respective Councillor or Mayoral Allowance on completion of MF-018

‘Councillor Private Expenses - Fortnightly Deduction from Councillor Allowance’.

5.13 Accountability and Audit

5.13.1 Reimbursement/Claiming of expenses The following provisions apply in this policy when making a claim for reimbursement of expenses: Claims are to be lodged with the EA Mayor and Councillors on a monthly basis within 14 days of the end

of the month Claims for reimbursement will be authorised by the Chief Executive Officer Any claims for expenses not covered by this policy must firstly be referred to the Chief Executive Officer

before being submitted Reimbursements will be paid by electronic funds transfer (EFT) within 14 days of receipt of a properly

completed and supported claim form. 5.13.2 Audit and Reporting Councillor expenses are subject to regular Audit by the Victorian Auditor General, the Local Government Investigations and Compliance Inspectorate and Councillor’s Internal Auditors and reported to the Chief Executive Officer.

Surf Coast Shire Council 22 January 2013 Minutes – Ordinary Meeting Any items considered being outside the Local Government Act 1989, or this policy, will be reported to the Audit Committee. All payments made to Councillors and the Mayor during their elected term and falling within the terms of this policy shall be publicly disclosed on Council’s web site for review of the Municipalities constituents. 6. Records Records shall be retained for at least the period shown below. Record Retention/Disposal

Responsibility Retention Period Location

Management Forms Council Support 4 years (Council term)

Shire Office

7. Attachments

MF-001 Travelling Claim form – Councillors. 8. References

Local Government Act 1989. Sections 74 and 75 Mobile Phone Procedure Internet/Email Guidelines Mobile Device Use Management Forms

Travelling Claim Application to attend a meeting/conference Summary of Actual Expenditure incurred at a conference/seminar Reimbursement of Expenses Catering/Dietary Requirements Private Expenses


Travelling Claim - Councillors

Document No: MF - 001 Approval Date: January 2013 Approved By: Council Review Date: 22 July 2017

Responsible Officer: Expiry Date: Council Support Officer Version No: 5 Authorising Officers: Mayor

Chief Executive Officer Councillor’s Name _________________________________ Amount ___________________ Car Registration No. _____________ Engine Size A/C Number _______________ Total Kilometres Travelled and Claimed

Rate per kilometre is prescribed by the Victorian Local Authorities Award 2001 -

4 cylinders or less $0.86 cents/kilometre (applicable at 6 July 2012)More than 4 cylinders $1.045500 cents/kilometre (applicable at 6 July 2012)

/kilometre

REIMBURSEMENT NOW CLAIMED:

$

Please ensure that you always retain invoices and copies of receipts for all expenditure that you are claiming and attach them to this form when requesting reimbursement. Please specify the Car Type as either L – Large (6 cylinders or above) or S – Small (4 cylinders). Please submit this form monthly. All reimbursements will be via Electronic Funds Transfer (EFT). CERTIFICATION BY CLAIMANT: I certify, a) That I undertook the travel listed on this form while performing bona fide duties as a Councillor

in accordance with this policy, and b) That I seek reimbursement in accordance with Council’s policy, SCS-001, for the

reimbursement of vehicle travel costs. Councillor Date Mayor Date Chief Executive Officer Date


-2- Councillor’s Name ___________________________________ Travel Details Odometer

Reading Location

Date In Out Commencement Destination No of Kms

Purpose of Trip

TOTAL

Surf Coast Shire Council 22 January 2013 Minutes – Ordinary Meeting 2. Development and Environment

2.1 Amendment C74 Bellbrae Structure Plan

Authors Title: Senior Strategic Planner Director: Dennis Barker Department: Planning and development File No: F11/1327 Directorate: Sustainable Communities Trim No: D13/1901 Appendix: 1. Exhibited changes to the planning scheme

(D12/60732, D12/60587, D12/60586) 2. Bellbrae Structure Plan (D12/32394) 3. Submissions (D12/75568) 4. Modified amendment docs incorporating

changes requested through submissions (D12/75204, D12/68680).


Purpose To consider submissions received following public exhibition of Surf Coast Planning Scheme Amendment C74 implementing the Bellbrae Structure Plan. Summary An amendment to the Surf Coast Planning Scheme has been prepared to implement the recently completed Bellbrae Structure Plan, Surf Coast Shire (2010).

The amendment documents will: Update the Bellbrae Strategy (Clause 21.14 of the Planning Scheme) which will include a new

Framework Plan showing a settlement boundary and the key features and strategic direction for the town.

Enable the strengthening of the town’s centre around School Road by rezoning all of the land within the settlement boundary to Township Zone.

Enhance the bush/rural/village character of the town through the application of a Design and Development Overlay to all land within the settlement boundary.

Protect the Northern rural entry into the town through the application of a Significant Landscape Overlay.

Correct zoning and overlay anomalies; notably the misapplication of the Road Zone to land required for the future widening of the Anglesea Road, not yet in the ownership of VicRoads.

The amendment documents were placed on public exhibition for a four (4) week period and 19 submissions were received. Two (2) submissions objected to the amendment, one (1) raised concern with the implications of the future widening of the Anglesea Road and the remaining 16 either supported the amendment outright or requested some minor modifications. A drop in session was held at the Bellbrae Hall on 9 November 2012 from 3pm – 5pm. Officers from the Surf Coast Shire and Vic Roads were present to answer questions relating to the amendment documents. Seven community members attended the session. Officer Recommendation That Council:

1. Consider the submissions received to Amendment C74 (Appendix 2). 2. Support the modifications made to the amendment documents following public exhibition (Appendix

4). 3. Having considered submissions received to Amendment C74 and in not supporting all of these,

resolve to refer all unresolved submissions (No.s 6 and 14) to a Panel under Part 8 of the Planning and Environment Act 1987.

4. Refer submission 11 to Vic Roads. COUNCIL RESOLUTION MOVED Cr Bell, seconded Cr Wellington That Council:

1. Consider the submissions received to Amendment C74 (Appendix 2).


2. Support the modifications made to the amendment documents following public exhibition (Appendix 4).

3. Having considered submissions received to Amendment C74 and in not supporting all of these, resolve to refer all unresolved submissions (No.s 6 and 14) to a Panel under Part 8 of the Planning and Environment Act 1987.

4. Refer submission 11 to Vic Roads. CARRIED: 8:0

Surf Coast Shire Council 22 January 2013 Minutes – Ordinary Meeting Amendment C74 Bellbrae Structure Plan Report Background Council adopted a structure plan for Bellbrae in 2010 which consisted of eight background papers, six appendices and a summary document. The Structure Plan provides a strategic framework for growth and the management of community infrastructure and services within the town for the next 15 – 20 years. The Structure Plan (Refer Appendix 2) was placed on public exhibition for six weeks in 2010 and twenty one submissions were received. Seventeen of the submissions supported the Structure Plan. A planning scheme amendment has been prepared to implement the recommendations from the Structure Plan and the amendment documents were placed on public exhibition for 4 weeks (1 November 2012 to 3 December 2012). 19 submissions were received (4 of which were from Government agencies). 16 supported (or did not object to the amendment), six (6) of whom requested wording changes or raised a particular issue. One (1) submitter had concerns with the implications of the future widening of the Anglesea Road on their property and two (2) submitters opposed the amendment. The submissions are discussed in more detail in the following section of this report. Discussion Proposed changes to the planning scheme The amendment applies to the township of Bellbrae which includes a broader settlement area, shown in Figure 1 below.

Figure 1 – Land affected by Amendment C74 The proposed changes to the Surf Coast Planning Scheme (Refer Appendix 1) include:

A revised Bellbrae Strategy that provides an overview of land use planning for Bellbrae for the next 15-20 years and provides the strategic justification for the zoning and overlays that are to be applied across the township.

Rezoning of land within the defined settlement boundary from Farming Zone to Township Zone. Application of a Significant Landscape Overlay Schedule 7 (SLO7) to the Northern entry into the

town, to promote sensitive design outcomes in this area.

Surf Coast Shire Council 22 January 2013 Minutes – Ordinary Meeting Amendment C74 Bellbrae Structure Plan

Application of a Design and Development Overlay Schedule 24 (DDO24) to all land within the settlement boundary zoned Township Zone. The schedule will: introduce a minimum lot size of 2,500sqm along School Road and 4,000sqm on the balance of

the land. require an integrated subdivision layout within the infill area. set basic design parameters for commercial development to promote the enhancement of the

village atmosphere whilst addressing some of the issues associated with lack of on street carparking around the primary school.

Rezoning the relevant reserves within the township to more accurately reflect current land use. Correction of planning scheme anomalies on the Anglesea Road to accurately reflect the land owned

by VicRoads and land that needs to be acquired by VicRoads to extend the road to a four lane highway.

The proposed planning scheme controls are intended to provide a level of certainty to land owners and the local community that any future subdivision or commercial development within the infill area and broader settlement area will provide for best practice environmental outcomes and respond to the town’s character and any identified site constraints. The proposed controls will assist enable the outcomes sought through the Bellbrae Structure Plan 2010 which received strong community support in 2010. Submissions 19 submissions in total were received to the exhibited amendment documents. 16 supported the proposed changes, one (1) raised concern with the future widening of the Anglesea Road and two (2) objected. Four (4) of the 16 supporting were responses received from Government Agencies all of whom supported or had no objection to the amendment. Figure 2 shows the submitter locations including the planning scheme controls that are discussed in the submissions. Those supporting the amendment are represented in black, objecting in blue and opposing the road widening (a VicRoads issue) in white.

Figure 2 – Location of submitters


Amendment C74 Bellbrae Structure Plan The submissions are attached at Appendix 3 to this report and are summarised in the following tables, which include Council officer comments and recommendations. Referral authorities. The exhibited amendment was referred to 11 government agencies and 4 responses were received. Referral Authority

Objection / Support

Summary of submission Council Officer comments and recommendations

S1. Barwon Water

Support There is no sewerage or potable water infrastructure in Bellbrae and no future plans to establish this infrastructure.

Recommendation: Note support.

S5. CFA Support CFA has no objection to the content within the amendment.


S10. CCMA Support The CCMA supports the requirements within the DDO24 relating to stormwater management and Water Sensitive Urban Design. The inclusion of setbacks from Spring Creek to reduce potential risks to the creek environment was recommended.

Comments: The introduction of setback requirements as suggested by CCMA to improve water quality and to enhance the river environment is an issue that is best addressed in the Environmental Significance Overlay Schedule 1 (ESO1) which currently applies to the Spring Creek and whose purpose is to protect and enhance wetlands and waterways. The ESO1 is currently under review through the preparation of Planning Scheme Amendment C81 – Environmental Assets Review. There is an opportunity to address this issue Shire wide rather than in Bellbrae alone, to ensure a coordinated approach is undertaken to waterway health and enhancement. Recommendation: Setbacks to waterways and creeks to be reviewed and addressed through Amendment C81.

S17. DSE Support DSE raised no concerns with the amendment.


Internal referral The exhibited amendment was also referred internally. Council’s Open Space Unit requested the inclusion of setbacks to the Spring Creek consistent with those requested by the CCMA. This issue is to be resolved through Amendment C81 Shire wide. No other issues were raised by internal departments. Submissions 19 submissions were received from Bellbrae residents. 16 supported the amendment and two (2) opposed the amendment, one (1) opposed the implications of the future road widening (Refer Figure 2). The submissions are summarised in the table below and Council officer comments and recommendations are included. Submissions from Bellbrae residents

Objection / Support

Summary of submission

Council Officer comments and recommendations


S2. Submitter: Dianne McQuinn, 80 Moores Road, Bellbrae

(Proposed SLO7 to be applied to the property).

Support 1. The submission supports the amendment, in particular the application of overlay schedules to protect and enhance the character and natural assets of the town.

2. With regards to the application of the

SLO7 to the northern end of the settlement: Clause 1.0 (Statement of nature and key elements of landscape) of Schedule 7 to the Significant Landscape Overlay states that ‘there is the potential for additional development to occur in the vicinity of Moores Road’. The submitter feels that this wording is misleading and may be misconstrued to enable development beyond what is permitted under current planning policy.

3. The submission also requests that the

SLO7 should cover all of the land in Moores Road and should be extended further north (as far as Coombes Road).

1. Recommendation: Submitter support and comments be noted. 2. Comments: The wording within the SLO7 referred to by the submitter is for description

purposes only and can be removed or clarified without impacting on the intent of the schedule.

Recommendation: Submitter comments are supported and the wording within the SLO7 should be modified for greater clarity (refer amended SLO7 – Appendix 4).

3. Comments: The SLO7 has been applied to rural residential sized allotments on the northern

side of town where current planning policy permits a single dwelling on each lot. Extending the SLO7 further north would require a detailed landscape assessment to be undertaken with sound strategic justification to determine a meaningful boundary, beyond that which was utilised in the Bellbrae Structure plan drafting process.

4. The Great Ocean Road Landscape Assessment Study (GORRLASS) undertaken by the state government in 2003 did not support the application of the SLO throughout the hinterland beyond what is currently applied within the Surf Coast Shire. The land north of the proposed SLO7 is also zoned Farming Zone but the lots are significantly larger than those in the vicinity of Moores Road. A permit is required for all buildings and works within 100m of the Anglesea Road and only 1 dwelling is permitted without planning approval on a lot exceeding 60ha. Utilising the GORRLASS principles t is considered that would not warrant the extension of significant landscape controls or the undertaking of further detailed landscape assessments.

Recommendation: Submitter comments noted but no further action undertaken.

S3. Submitter: Graham Smith, 60 School Road, Bellbrae

(Proposed rezoning from Farming Zone to Township Zone and proposed DDO24 to be applied to the property)

Support The submission supports the amendment and notes that the proposed DDO24 will help improve on street parking on School Road and help enhance the town centre.

Recommendation: Submitter support and comments be noted.

S4. Submitter: Yvonne Smith, 60 School Road, Bellbrae



Support No comments. Recommendation: Submitter support be noted.

S6. Submitter: David Fredericks & Sue Fiedler, 65 Cunningham Drive, Bellbrae

(Proposed DDO24 to be applied to the property. Directly abutting land proposed to be rezoned from Farming Zone to Township Zone)

Objection 1. The submission objects to the rezoning of any land within Bellbrae from Farming Zone to Township Zone stating that allowing any additional subdivision will negatively impact on the scenic values of the town both from within the town itself and when viewed from the Anglesea Road.

2. The submission included a geotechnical

report and queried the capability of future subdivision to manage domestic wastewater on site.

3. The submission outlined particular

concern with the enabling of any future subdivision at the land directly abutting their land (creation of a second lot and subsequent dwelling at 61 Cunningham Drive which is to the rear of their property). Their submission notes that the wording within the DDO24 will permit the future stormwater wetland to be considered as part of the subdivision calculation area and strongly object to this.

4. The submission states that issues such

as treatment of stormwater and the potential acquisition of part of this site by Vic Roads for future road widening have been poorly considered.

1. Comments: The proposed infill area will enable the creation of approximately 22 – 25 additional lots in the vicinity of School Road. The proposed DDO24 stipulates a lot size that responds to the low density character of the town (4000sqm) with lots of 2500sqm directly abutting School Road to promote more activity and enhance the village centre of Bellbrae. This enabling of limited in fill development in the centre of the town was strongly supported by the community during the structure planning process and the recommended lot sizes were deemed to be reflective of the town’s character which included measures such as requiring a vegetated buffer to the Anglesea Road to soften the appearance of all future development. This approach received wide spread community support. The key services within the town are focused to the south of Cunningham Drive (with the exception of the church, motel and hairdressers) being the school, community hall, CFA building, tennis courts, cemetery and recreation reserve (with oval, nature reserve, playground and picnic facilities). A footpath network links the southern end of the town to the northern end but there are only three houses availing of this infrastructure at present. The proposed rezoning will link up these services and seeks to promote limited infill to maximise existing community infrastructure whilst balancing the need to protect the town’s cherished village atmosphere. The rezoning will also enable the enhancement of the main street through a more flexible zoning application with a key focus on enhancing on-street carparking which is a major community concern at school drop-off and pick-up times. Recommendation: Refer submission to an independent panel.

2. Comments: The ‘Domestic Wastewater Management’ report undertaken by Geocode in 2010 as part of the Bellbrae Structure planning process, though a soil capability assessment and land permeability analysis found that lots of 1000sqm would be sufficient to manage wastewater in Bellbrae. However the structure plan found through an assessment of local and state policy and from strong community sentiment that only limited growth was the preferred option and therefore recommended the lot sizes currently being proposed through the amendment (4000sqm / 2500sqm). The soil test provided by the submitters was forwarded to Council’s Environmental Health Co-ordinator who noted that the information was a geotechnical report intended for structural engineering purposes (which uses different standards) and could therefore not be relied upon for effluent disposal assessments. However he noted that the soil type was consistent with the Geocode report and was satisfied that the proposed lot sizes within the amendment, in light of Geocode’s recommendations, would enable adequate consideration of effluent disposal


5. The submission does not support the

provision of pedestrian access past their property into the rear of the school.

management as part of any future subdivision process. Recommendation: Refer submission to an independent panel.

3. Comments: MUSIC (stormwater) modelling undertaken by the Surf Coast Shire following the

adoption of the Bellbrae Structure Plan and prior to the drafting of the amendment documents determined that the most suitable location for a wetland and retardation area for the entire infill catchment was at 61 Cunningham Drive. To achieve best practice stormwater outcomes the inclusion of this site within a future subdivision process is therefore necessary. Alternatively, each new lot created within the infill area could contain and treat their stormwater on site thus alleviating the need for a collective wetland system at 61 Cunningham Drive and if this option was pursued the site would be of a sufficient size to undertake a two lot subdivision (at a density of 1:4000sqm). However the land owners are willing to facilitate an integrated stormwater management outcome which Councils engineers have highlighted is the preferred option and it is considered that although the future lots will as a result be smaller than 4000sqm (with the remainder of the site being vested to Council to manage) the overall density is not being exceeded and as such the low density character is not being compromised. Council officers believe that pursuing best practice stormwater management whilst balancing village character objectives will ultimately provide for the best community outcome. Recommendation: Refer submission to an independent panel.

4. Comments: As mentioned above, prior to the drafting of the amendment documents Council

engineers undertook MUSIC (stormwater) modelling to ascertain how stormwater should be managed for the entire infill catchment to ensure best practice principles are applied. Council engineers are also in the process of undertaking a ‘Stormwater Master Plan’ for the infill catchment which landowners will need to comply with as part of the subdivision planning permit application process. (Note; the wording within the revised DDO24 located at appendix 4 has been modified to acknowledge this plan – currently in draft form). Council followed a similar process for Torquay North to ensure a holistic approach to stormwater management. This process is now being applied to Bellbrae in response to the issues raised by the submitters and to ensure integrated stormwater management is undertaken in the future. Vic Roads confirmed with Council officers that any future plans to widen the Anglesea Road to a four lane highway can be facilitated within the current Road Zone and Public Acquisition Overlay areas. Any future application for subdivision at 61 Cunningham Drive will exclude the part of the site covered by the Public Acquisition Overlay from the subdivision calculation area and must still achieve the low density outcomes sought. Recommendation A ‘Stormwater Master Plan’ should be finalised by Council prior to the Panel hearing with recommendations from this plan incorporated into the proposed DDO24.

5. Comments: Provision of a footpath has been stipulated within the DDO24 to meet the


requirements of Clause 56 of the planning scheme, which requires future subdivisions to provide a permeable and well connected street layout. When investigated, providing vehicle access from School Road to Cunningham Drive was problematic, but it was determined that at a minimum pedestrian access should be provided. The path is to be located through the future wetland area which will ultimately be owned by the Surf Coast Shire and will be public land. This access will also enable a connection into the rear of the school. Other submitters have highlighted that a pedestrian access into the school from Cunningham Drive would be welcomed so that children walking to school can avoid School Road at peak hour which is widely accepted as being a hazardous environment.

Recommendation: Refer submission to an independent panel.

S7. Submitter: John & Sonia Nurzenski, 55 Cunningham Drive, Bellbrae


Support No comments Recommendation: Submitter support be noted.

S8. Submitter: Joseph & Rebecca Badr, 70 School Road, Bellbrae


Support Joseph & Rebecca advocate for improved parking around the school. Requests consideration of improved street lighting. Supports the proposed changes particularly the objectives of enhancing the village character and centre.

Recommendation: Submitter support and comments be noted with consideration given to future lighting as part of any street improvement process.

S9. Submitter: Kirby Smith, 60 School Road, Bellbrae


Support Kirby supports the amendment in particular the enhancement of the town centre and the requirements within the DDO24 such as the provision of pedestrian access and vegetated buffer to the Anglesea Road.

Recommendation: Submitter support be noted.

S11. Submitter: Sarah and Xavier Davies, 54 Cunningham Drive, Bellbrae

(Road Zone Category 1 is to be removed from the property and replaced with the Public Acquisition Overlay.)


Issue with future road widening

The submission raises concerns with the implications any future widening of the Anglesea Road will have on their property. In particular how they enter and exit their property and the vegetation clearing that could potentially be required.

Comments: The amendment proposes to remove the Road Zone from 54 Cunningham Drive and in its place apply the Public Acquisition Overlay (PAO). In accordance with the Victoria Planning Provisions the Road Zone should only be applied to land in the ownership of Vic Roads, otherwise the PAO should be applied. The amendment is not altering the land required for the future road widening but is correcting a misapplication of the planning scheme controls that was raised through the Bellbrae Structure Plan. Vic Roads confirmed with Council officers that the future widening of the Anglesea Road to a four lane highway can be contained within the current Road Zone and Public Acquisition Overlay areas and have verbally supported the proposed corrections within the planning scheme and in writing through the structure planning process. The submission has already been forwarded to Vic Roads with an email from Council officers outlining the main issues. Vic Roads have expressed to Council officers that land owners will be involved in their future planning process. Recommendation: Submitters comments be forwarded to Vic Roads to be considered as part of their future road widening project.

S12. Submitter: Colin Morris, 40 School Road, Bellbrae


Support The submission supports the amendment in particular the creation of a ‘focal point’ for the town and the creation of more activity along School Road and addressing car parking around the school.

Recommendation: Submitter support be noted.

S13. Submitter: Graham Mills, 26 School Road, Bellbrae

(Proposed DDO24 to be applied to the property)

Support (partial with comments)

The submission does not agree that promoting activity in School Road will enhance the village character and is concerned with the parking issues generated by the primary school and does not believe the school adds to the village character. Supports addressing stormwater.

Comments: The amendment will help manage parking issues associated with the school through promoting land acquisition for parking areas. The amendment also seeks to promote pedestarina movements along School Road and the potential for a diversity of uses in this area enhancing a “village” character. The description of a ‘village’ in Coastal Spaces, DPCD (2006) includes basic community services including a school and at the Bellbrae visioning forum (held at the commencement of the Bellbrae Structure Plan planning process) numerous members of the community highlighted that the Bellbrae primary school is very much the hub of the town. The provision of an additional pedestrian access to the school also seeks to reduce the need for car based travel within the town and provides an alternative route for children (even if only a limited number) into the school.


Recommendation: Submitter comments and support to stormwater management be noted.

S14. Submitter: Jason MacMartin, 85 Moores Road, Bellbrae

(Proposed SLO7 to be applied to the property)

Objection The submission does not support the application of the SLO7 to the property as it is believed it will devalue the property. The submission suggests that the proposed framework plan excludes the property from the township and suggests that the property was previously within a township boundary. Requests property be included and to be able to subdivide.

Comments: Upon the submitters instruction Council officers contacted the real estate agent currently appointed to undertake the sale of his property. The agent confirmed that the current planning scheme amendment and application of the SLO7 was not linked to the market devaluation of the submitter’s property. Council officers sent the submitter the relevant map from the Geelong Regional Planning Scheme (1981) which shows that at the time of purchase in 1992 his property was zoned Rural General Farming (which transitioned to Farming Zone in 2004). The property has never been zoned ‘township’ within the planning scheme and therefore capable of being subdivided. The proposed amendment does not take away this right and simply seeks to more clearly delineate the current settlement boundary whilst formally extending the township to the south which was a recommendation of the 1982 Structure Plan. Recommendation: Refer submission to an independent panel.

S15. Submitter: Julie-Ann Richardson and Stephen Birney, 61 Cunningham Drive, Bellbrae


Support The submission supports the amendment in particular the proposed improvements to parking on School Road, provision of a wetland on their property to address stormwater management and the provision of pedestrian access from Cunningham Drive to the rear of the school.

Recommendation: Submitter comments and support be noted.

S16. Submitter: Neil McQuinn, Moores Road, Bellbrae

(Proposed SLO7 to be applied to the property)

Support The submission supports the amendment and believes it reflects the community’s expectation following from the adoption of the Structure plan.

Recommendation: Submitter support is noted and comments in relation to the wording within the SLO7 and the visibility of lots around Moores Road is supported. The SLO7 should be modified (Refer amended SLO7 – Appendix 4).


The submission queries the wording within the SLO7 relating to ‘additional development’ and suggests it is misleading and suggestive. He does not support additional development in this area beyond what is currently permitted. The submission also suggests that the application of the SLO7 is not reflective of what is visible from the Anglesea Road. It is requested that the SLO7 be much more broadly applied.

Comments: Extending the SLO7 beyond what is currently proposed through the exhibited amendment docs has been discussed above under the submission from ‘Dianne McQuinn’ and is not supported.

S18. Submitter: Geoff Millman via Cameron Gray (St Quentin Consulting) interested party in 40 School Road, Bellbrae


Support but seeking modifications

The submission supports the rezoning of the land and the application of the DDO24 but queries the building height and setback requirements including dwelling permit triggers. The main issue for this submitter is that the DDO24 requires all stormwater from the infill area (which includes the site Mr Millman has an interested in) is to be retarded and treated off site in a collective storage area. He is concerned that being part of this process will slow down any subsequent planning application submitted to Council. St Quentin Consulting have undertaken MUSIC modelling (stormwater modelling) as stipulated by the DDO24 and suggest that this site can be managed independently (similar to 55 School Road).

Comments: Council officers met with Cameron Gray to discuss his concerns with the detail contained within the DDO24. Mr Gray had no concerns following the meeting and Council officers suggested modifying the wording slightly to ensure more clarity and to remove the risk of any future misinterpretation (refer amended DDO24 appendix 4). Although St Quentin Consulting have undertaken MUSIC modelling for 40 School Road this information has not been presented to Council to date. It is understood that this information will be forthcoming. Council engineers are in the process of finalising the ‘Stormwater Master Plan’ for the infill catchment in response to submissions received and to provide more certainty to Council that best practice stormwater management can be achieved. Excluding 40 School Road from the offsite treatment area will be investigated as part of this process and the MUSIC modelling prepared by St Quentin Consulting will help inform those investigations. The master plan will ultimately inform the wording within the DDO24 which will need to be modified following completion. The landowners benefiting from the future rezoning have been advised that the final version of the ‘Stormwater master plan’ and modified DDO24 will be forwarded to them prior to the panel hearing. Recommendation: Submitters comments are noted and the wording within the DDO24 should be clarified. Council complete a Stormwater Master plan for the land being rezoned and the wording within the DDO24 modified to reflect the recommendations therein.

S19. Submitter: Cameron Gray (St Quentin Consulting) for the land owners of 55 School Road, Bellbrae



Support but seeking modifications

The submission supports the rezoning of the land and application of the DDO24 but queries the building height and setback requirements and permit triggers. The main issue for this submitter is that the proposed lot size boundary within the DDO24 will not enable the future subdivision of their block into four lots fronting School Road with one large block to the rear.

Comments: As noted above the details of the DDO24 were discussed with St Quentin Consulting and no real concerns remain. Council officers suggested some minor wording changes to ensure greater clarity within the DDO24. Prior to the drafting of the planning scheme controls for Bellbrae (following the completion of the Bellbrae Structure Plan) all of the landowners within the proposed rezoning area prepared draft subdivision plans for the infill area. Council officers provided landowners with set parameters (that are now contained within the DDO24 and formed part of the recommendations of the structure plan) that had to be adhered to. The exercise was to ensure that existing houses could be retained, effluent disposal areas managed and that the proposed lot sizes and subdivision requirements could be applied with certainty. Council officers believe that the lot size boundary being applied to 55 School Road will enable future subdivision to proceed in line with the layout provided by St Quentin Consulting however officers suggested that an Autocad version of the plan be provided to Council which could be utilised to plot the actual lot size boundary inline with the draft subdivision layout for absolute certainty. St Quentin Consulting agreed to this outcome. Recommendation: Submitters comments are supported and the wording within the DDO24 should be modified with the lot size map amended in accordance with the draft subdivision layout provided by St Quentin Consulting.


Amendment C74 Bellbrae Structure Plan Financial Implications The Strategic Planning Unit budget for 2012/13 includes undertaking a planning scheme amendment to incorporate the Bellbrae Structure Plan into the planning scheme. Part of the School Road Streetscape project proposed in the Structure Plan will be funded through a monetary open space contribution from future subdivisions. Stormwater and traffic calming aspects of the project will require future budget allocation and potentially an external funding application to implement. Council Plan/Policy/Legal Implications The planning scheme amendment documentation has been prepared within the overall context of the State Planning Policy Framework (SPPF) and the Local Planning Policy Framework (LPPF) including Council’s Municipal Strategic Statement (MSS) within the Surf Coast Planning Scheme. The foundation of the amendment has been to ensure that future planning for Bellbrae is consistent with the Surf Coast Shire vision within the Council Plan 2009 – 2013 that fosters a:

‘place of wellbeing, successfully balancing population growth, tourism and economic development with the preservation of our natural environment, quality of life and connection to our communities.’

The implementation of the Structure Plan via a planning scheme amendment directly relates to the Council Plan priority of providing for ‘sustainable growth and development’ within Bellbrae. Risk Assessment There are no envisaged risks associated with the running of the planning scheme amendment process. The amendment content creates policy to help manage traffic and pedestrian risks associated with the school. Social Considerations The Structure Plan and subsequent planning scheme amendment has been well received by the Bellbrae community and the general feedback has been that the Plan and amendment documents encapsulate the essence of the town. Two out of 19 submissions received objected to the amendment but overall the amendment has received strong community support. Community Engagement The amendment documents were placed on public exhibition for a four week period from 1 November to 3 December 2012 by placing an advertisement in the Surf Coast Times and notice in the Government Gazette. The amendment documents, including the Bellbrae Structure Plan were available in hard copy at the Council offices and on line via the DPCD website and the Surf Coast website. A brief outline of the amendment also appeared in the November edition of the Bellbrae Newsletter. Letters outlining the amendment (including a simplified brochure) and any relevant amendment documents were sent to all land owners within the town and broader settlement area. A drop in session was held at the Bellbrae Hall on 9 November 2012 from 3pm – 5pm. Officers from the Surf Coast Shire and VicRoads were present to answer questions relating to the amendment documents. Seven community members attended the session. The Structure Planning process involved extensive community consultation also including:

Community visioning workshop that provided a vision for the plan (July 2009). On-going meetings and discussions with a community reference group (July 2009 – March 2010). One on one discussions with individuals and local service providers (July 2009 – March 2010). Information sessions to discuss and inform the community about the content of the background

papers and seek feedback (March 2010). The draft plan was placed on public exhibition for six weeks and submissions to the plan were

invited. A hearing of submissions was held on 4 August 2010.

Environmental Implications The Bellbrae Structure Plan planning scheme amendment will assist in providing for limited but sustainable growth in Bellbrae and respond to issues of waste water treatment and environmental assets management.


Amendment C74 Bellbrae Structure Plan Communication Following Councils resolution a letter will be sent to all submitters outlining Councils position and the next step in the process. Should the amendment ultimately be adopted by the Minister for Planning a notice will be placed in the Echo and Councils website updated accordingly. Conclusion The amendment documents (refer Appendix 3 and 4) seek to implement the key recommendations from the adopted Bellbrae Structure Plan (2010). The proposed controls include a revised Bellbrae Strategy that will replace the current strategy within the planning scheme and will provide the strategic basis and vision for the township. Two new overlay schedules are also proposed that will implement much of the detail from the structure plan. The amendment documents were placed on public exhibition for four weeks and 19 submissions were received. A number of changes are proposed to the amendment documents to incorporate the majority of the suggestions made by community members. Although two submitters did not support the amendment, overall the Bellbrae community has expressed that the amendment documents accurately reflect the recommendations from within the Bellbrae Structure Plan and support the content. The two unresolved submissions should be referred to an independent panel.


APPENDIX 1: Amendment documents (Exhibited changes to the planning scheme)

Bellbrae Strategy – Clause 21.14 (D12/60732)

21.14 BELLBRAE STRATEGY

21.14-1 Overview

Bellbrae is a small rural township and is situated approximately seven kilometres west of Torquays town centre, north of the Anglesea Road and Great Ocean Road intersection. Historically the settlement provided limited services for the town and hinterland but basic services and employment are now sought in either Torquay or Geelong. The Primary School attracts pupils from the hinterland and adjoining towns and provides a hub for the town itself.

Grazing, grain and lifestyle farming is undertaken in the local hinterland and the larger lots immediately abutting the settlement provide for a mixture of rural living and small farm businesses. The town and hinterland support significant environmental and landscape values that are highly valued by the local community.

21.14-2 Key influences and issues

The key influences and issues facing Bellbrae are:

Environment

High landscape and environmental values.

Highly valued bush/rural/historical character.

Threat of wildfire to persons and property.

There is limited access to services via alternative modes of transport other than by private vehicle.

There are a number of existing and potential sites of heritage significance in the township.

Settlement and Housing

The town can only facilitate limited growth.

Threat of Torquay expanding into the hinterland to the east of Bellbrae and changing the rural outlook and character of the town.

Economic Development

Proximity of Bellbrae to the regional service centres of Torquay and Geelong.

High land prices makes full time farming within the hinterland difficult but attractive to part time or lifestyle farmers.

Proximity of the Geelong Ring Road which provides easy access between Melbourne and Bellbrae and beyond to the nationally significant Great Ocean Road.

Infrastructure

Lack of key infrastructure such as sealed roads within the local street network, town water, stormwater infrastructure and reticulated sewerage.

Potential widening of the Anglesea Road to a four lane highway.

Traffic congestion in School Road at school drop off and pick up times.

11/11/2010 Proposed C74

11/11/2010


21.14-3 Strategic vision

The vision for Bellbrae for the next 15 years is to:

Provide for limited growth within a defined settlement boundary.

Preserve and enhance the town’s rural/historic/bush character.

Enhance the role of School Road as a village main street, linking existing community services and encouraging some low scale commercial / tourist activity.

Enhance the sense of community.

Retain the meaningful green/rural breaks between Bellbrae and the surrounding settlements.

Enhance the biodiversity assets of the area whilst not increasing the risks to life and property in a wildfire event.

Enhance tourism and local economic opportunities.

21.14-4 Strategic framework plan

The Bellbrae Strategic Framework Plan (Figure 1) sets out the general pattern of land use and development envisaged for the town, identifying the key influences and issues facing Bellbrae.

The purpose of the Framework Plan is to provide an overview of land use in and around Bellbrae and to identify locations where specific land use outcomes will be supported and promoted to achieve the strategic vision.

The information within the Bellbrae Strategic Framework Plan includes:

Key services and community facilities within the town.

Areas identified as having high landscape values.

Areas identified as having environmental significance including the Spring Creek.

Delineation of the settlement boundary and future infill area.

Major transport and tourist routes.

Town centre enhancement area.

Constraints to development in the form of natural features such as native vegetation and drainage buffers.

Areas identified for green breaks between the adjoining settlements.

Reference documents

Bellbrae Structure Plan, Surf Coast Shire (2010)

11/11/2010

11/11/2010


Figure 1: Bellbrae Strategic Framework Plan


21.14-5 Environment

Objectives

To protect and enhance identified remnant vegetation and biodiversity assets.

To protect and enhance the Spring Creek environment.

To protect the rural vista from the Anglesea Road, north of the township, to reinforce School Road as the towns centre.

To retain the rural setting around the town.

To avoid infill development in areas of high fire risk to reduce the risks to life and property in the event of a wildfire.

To enhance walkability within the town and improve cycling and walking linkages between the town and the surrounding settlements.

The recognise and protect identified sites of heritage significance within the town and immediate hinterland.

Strategies

Recognise the nature reserves within the township through the application of appropriate zoning.

Apply appropriate overlays to all environmental assets and promote retention of native vegetation as the first step in biodiversity enhancement.

Encourage vegetation enhancement and corridors in locations that will not increase risks to persons or property from wildfire.

Require the planting of suitable street trees in the future residential area.

Require best practice stormwater retardation and treatment within an overlay schedule to be applied to all future residential development.

Apply appropriate overlays to significant landscapes to the north of the town and encourage sensitive development in this location.

Contain the township within a defined settlement area and discourage the incremental loss of large land holdings to low density development.

Focus infill and future development within walking distance of public transport, community services and existing infrastructure including footpaths.

Implementation

Application of zones and overlays

Application of the Public Park and Recreation Zone and Public Conservation Zone to the recreation and nature reserves in Bellbrae.

Application of the Vegetation Protection Overlay (VPO1) to all vegetation identified in the DSE Biodiversity Mapping Review mapping (2007) as being of biodiversity or habitat significance.

Application of the Design and Development Overlay Schedule 24 (DDO24) to the infill area and the town centre, shown on the Bellbrae Framework Plan located at Figure 1.

Application of the Significant Landscape Overlay Schedule 7 (SLO7) to significant landscapes north of the township, shown on the Bellbrae Framework Plan located at Figure 1.

Reference documents

Surf Coast Shire Biodiversity Mapping Review, DSE (2007).

Spring Creek Catchment Plan, CCMA (2003).

Places of Cultural Significance Study, SCS (1998)..

Landscape and Urban form Hansen partnerships (2008)

Great Ocean Road Region Landscape Assessment Study, DSE (2003)

Further Strategic work

Complete the assessment of the sites of potential heritage significance identified in Bellbrae.

11/11/2010


21.14-6 Settlement and housing

Objectives

To enhance the town’s historic/rural/bush character.

To provide for limited residential growth at a scale that protects the rural character and is capable of retaining and treating all wastewater on site.

To facilitate sustainable development within a defined settlement boundary.

To encourage the retention of meaningful green breaks between the township and adjoining settlements.

Strategies

Contain the township within a defined settlement area, as outlined within the Bellbrae Framework Plan, Figure 1.

Focus development along and adjacent to School Road and link up existing community services and infrastructure through the application of appropriate zoning.

Encourage commercial and residential development on School Road that enhances the towns character but enhances its role as a village main street.

Apply a minimum subdivision lot size to all land within the settlement boundary that responds to the rural character.

Apply a minimum subdivision lot size to the ‘town centre’ that responds to the rural character but encourages activity along School Road.

Require a 15m vegetated buffer between the future residential area and the Anglesea Road.

Include basic design parameters within an overlay schedule to be applied to School Road that promotes activity and will enhance the character.

Implementation


Application of the Township Zone to the ‘future residential’ and ‘extension of the town centre’ areas identified in the Bellbrae Framework Plan, Figure 1.

Application of the Design and Development Overlay Schedule 24 (DDO24) to all land within the settlement boundary identified on the Bellbrae Framework Plan, Figure 1.

21.14-7 Economic development

Objectives

To protect agricultural land for future generations.

To protect the high landscape and environmental values that are intrinsic to the prosperity of the town and hinterland.

To facilitate opportunities for small scale commercial development.

To facilitate tourist accommodation and enterprises in appropriate locations and at a scale that adds to the scenic values and appeal of the area.

Strategies

Encourage farming practices and lifestyle farming in the hinterland area.

Apply appropriate zoning to the town centre to enable consideration of a variety of commercial, tourism and business uses in one central location.


Retention of the Farming Zone beyond the settlement boundary.

Application of the Township Zone to all land within the settlement boundary identified in the Bellbrae Framework Plan, Figure 1.

Application of the Design and Development Overlay Schedule 24 (DDO24) to the town centre, shown on the Bellbrae Framework Plan, Figure 1.

11/11/2010

11/11/2010


Reference documents

Rural Strategy Review, Surf Coast Shire (2007)

21.14-8 Infrastructure

Objectives

To minimise the impacts of the future road widening of the Anglesea Road on the Bellbrae township.

To maximise existing infrastructure.

To provide new infrastructure within the designated ‘future residential area’ identified in the Bellbrae Framework Plan, Figure 1 that is sustainable, supports self-sufficiency and respects the rural/bush character.

To enhance the streetscape and on street car parking opportunities on School Road.

To facilitate infill development on lots capable of retaining all wastewater on site.

To promote walking and cycling as a mode of transport.

Strategy

Ensure that any plans for road improvements or highway related developments give consideration to maintaining the bushland character of the township and rural hinterland.

To apply appropriate zoning and overlays to the Anglesea Road to enable Vic Roads to widen the road to a four lane highway if required in the future.

Focus infill development on the eastern side of the Anglesea Road to enable direct access to community services, public transport, the sealed road and footpath network.

Require a 15m vegetated buffer between the future residential area and the Anglesea Road.

Require water sensitive urban design for the proposed infill area (future residential and extension of town centre) identified at Figure 1.

Require a street network within the future residential area that respects the rural character.

Direct part of the monetary open space contribution from the future residential area into street tree planting in School Road.

Require all new commercial development abutting School Road to provide on street car parking with vegetated outstands within the parking lane.

Acquire sufficient land from 55 School Road to enable the responsible authority to formalise angled on street parking opposite the Primary School.

Apply a minimum subdivision lot size to the future residential and extension of the town centre areas that is capable of retaining all wastewater on site.


Retention of the Road Zone on all land that is owned by Vic Roads.

Application of the Public Acquisition Overlay to all land required for the future widening of the Anglesea Road.

Application of the Design and Development Overlay Schedule 24 (DDO24) to the ‘future residential’, town centre and ‘extension of the town centre’ areas identified on the Bellbrae Framework Plan, Figure 1.

Reference documents

A Review of Domestic Wastewater Management in Bellbrae, Geocode, 2010

Bellbrae Stormwater Master Plan (2013)

11/11/2010 Proposed


Design and Development Overlay Schedule 18 (DDO24) – Clause 43.02 (D12/60587)

SCHEDULE 24 TO THE DESIGN AND DEVELOPMENT OVERLAY

Shown on the planning scheme map as DDO24.

Bellbrae Township

1.0 Design objectives

To protect and enhance the historic, village character of Bellbrae.

Infill development

To create a permeable street network that incorporates the village characteristics of the town.

To provide pedestrian access into the rear of the school and through the site from Cunningham Drive through to School Road.

To provide a soft edge to the township when viewed from the Anglesea Road and to reduce the impact of noise from passing traffic.

To manage stormwater from infill development and to promote best practice stormwater management.

School Road ‘active frontage’

To consolidate the community facilities and reinforce School Road as a village ‘main street’.

To promote activity and an active edge along the main street.

To increase the on street car parking on School Road, particularly in the vicinity of the primary school.

To encourage design that will enhance the ‘village’ character of the town.

2.0 Buildings and works

A permit is not required to construct a building or carry out works except where the land is located within the ‘active frontage’ area of School Road, as shown on Map 1 to this schedule.

A permit is not required to construct a building or carry out works within the ‘active frontage’ area of School Road, as shown on Map 1 to this schedule where the works are in association with a dwelling, except where:

more than 50% of the dwelling facade is a garage, or

the dwelling has more than two storeys or exceeds 7.5m in height.

Building setback requirements

Development along School Road’s active frontage should be located on or within 4m of the front boundary with clear and direct pedestrian access from the entrance of the building to the street.

Building height requirements

Development along School Road’s active frontage, should not exceed 7.5m in height except where the part of the building that exceeds this height is the pitch of a gable roof.

--/--/20-- Proposed

--/--/20-- Proposed


Built form requirements

The provision of car parking within School Road’s ‘active frontage’, other than in association with a dwelling, should include the following elements:

On street car parking that extends the width of the property.

On street car parking is to incorporate a shade tree every three or four spaces located within a purpose designed outstand within the parking lane.

On site car parking.

On site parking is to be located at the back of the building.

Parking to the side of the building should be minimised and where it is proposed must make a feature of landscaping including making provision for numerous shade trees to soften the dominance of the car parking area.

3.0 Subdivision

Subdivision requirements

A lot should have an area of at least:

4000sqm in Precinct A, defined on Map 2 to this schedule and;

The stormwater wetland and retardation area for the infill area, to be located at 61 Cunningham Drive, can be included as part of the lot area calculation.

The 15m vegetated buffer abutting the Anglesea Road can be included as part of the lot area calculation.

The drainage buffer located at 55 School Road cannot be included as part of the lot area calculation.

2500sqm in Precinct B, defined on Map 2 to this schedule.

MUSIC modelling must be undertaken prior to any new lot being created within the infill area located on the western side of School Road, defined on Map 3 to this schedule, that demonstrates how stormwater generated by the collective area is to be treated and retarded to the satisfaction of the responsible authority.

Stormwater retardation and treatment for the infill area on the western side of School Road is to be located generally in accordance with Map 3 to this schedule.

MUSIC modelling must be undertaken prior to any new lot being created at 55 School Road, defined on Map 3 to this schedule, that demonstrates how stormwater is to be treated and retarded to the satisfaction of the responsible authority.

Stormwater easements are to be provided on all new lots to the satisfaction of the Responsible Authority.

A portion of 55 School Road will be acquired by Council as part of any future subdivision of this site to enable the construction of angled on street car parking, future drainage works and a footpath to be constructed within the road reservation as defined on Map 3 to this schedule.

A new street within the infill area should be designed as a ‘shared zone’ incorporating traffic calming devises (such as chicanes or narrow points) to ensure low vehicle speeds and pedestrian priority. Adequate land is to be set aside within the road reservation for:

A sealed travel lane of a similar width to the adjoining local street network (approximately 4m and no greater than 5.5m).

Shade trees.

Power supply via underground conduit (and additional services as required).

Grassed swales, design and location informed by MUSIC modelling.

Pedestrian access is to be provided within the infill area, as shown on Map 3 to this schedule, providing access from either the Angelsea Road or Cunningham Drive to the rear of the Bellbrae Primary School.

A linear reserve of approximately 15m is to be set aside between the Anglesea Road and the infill area, defined on Map 3 to this schedule, to provide a vegetated buffer between the future residential land and the arterial road. The reserve is to be planted with native species to the satisfaction of the responsible authority. Stormwater wetlands/retardation can be located within the reserve.

--/--/20-- P


Street and lot location should be designed to minimise removal of existing vegetation including exotic shade trees that add to the historic character of the town.

4.0 Advertising signs

Signage should be simple in design and reflective of the historic/village character.

Signage should not dominate the streetscape or built form.

5.0 Decision guidelines

Before deciding on an application the responsible authority must consider, as appropriate, whether:

Sufficient land has been provided along the western frontage of 55 School Road to enable angled carparking, drainage and a footpath to be provided.

A commercial activity located on School Road will facilitate an active street edge, enhance the village character and general amenity of School Road by:

Formalising the on street car parking abutting the lot including making provision for adequate shade trees.

Minimising blank walls along the street frontage.

Providing an engaging and attractive entry to the site.

Siting surface carparking to the rear of the building.

Providing shade trees within the frontage of the lot and within surface car parking areas.

A minor reduction to the specified subdivision lot size is warranted due to:

A demonstrated need to retain existing site features (including dwellings and vegetation) and the average density still meets the specified lot area; and,

The proposed lot sizes and configuration still meet the objectives of this schedule.

An integrated subdivision layout for the infill site has been achieved with due consideration given to the following elements:

Provision of a street network that reflects the rural character which by design will encourage low vehicle speeds and pedestrian priority.

Lot orientation for solar efficiency.

Adequate land within the road reservation for:

a carriageway and,

verges containing shade trees, services and water sensitive urban design infrastructure

Stormwater management and treatment.

Provision of a vegetation reserve adjacent to the Anglesea Road.

--/--/20-- Proposed

--/--/20-- Proposed


Map 1 to Schedule 24 to Clause 43.02 – School Road ‘active frontage’

Map 2 to Schedule 24 to Clause 43.02 – Subdivision lot sizes


Map 3 to Schedule 24 to Clause 43.02 – Infill infrastructure requirements


Significant Landscape Overlay Schedule 7 (SLO7) – Clause 42.03 (D12/60586)

SCHEDULE 7 TO THE SIGNIFICANT LANDSCAPE OVERLAY

Shown on the planning scheme map as SLO7

Bellbrae Township

1.0 Statement of nature and key elements of landscape

The village of Bellbrae is located on a north facing hillside that sits within an enclosed valley landform. The undulating topography together with a significant cover of Eucalyptus sp provides a sense of enclosure with panoramic views available when entering the town from the north and from various view points within the town itself.

The town includes numerous historic buildings which reinforces the towns ‘historic’ character. The sporadic cover of vegetation both within the township, along the Spring Creek and on the encircling hills provides a filtering effect to the built form giving the overall appearance that the village is ‘nestled’ within a canopy of native and exotic trees.

The town is contained around School Road with a sprinkling of discreet houses visible on the north facing hills. There is the potential for additional development to occur in the vicinity of Moores Road which could be highly prominent from within the town and from the Anglesea Road. It will be important to ensure that any new residential development in this area is respectful of the landscape, historic and rural setting and does not detract from School Road as the village core.

2.0 Landscape character objective to be achieved

To protect the open rural landscape setting of the northern entry into the town and to reinforce School Road as the village core.

To ensure development north of the settlement boundary is sited and designed to ‘nestle’ into the landscape, incorporating elements reflective of the rural/historic setting.

To enhance the vegetated appearance of the northern entry to the town.

3.0 Permit requirement

A permit is required to remove, destroy or lop native vegetation. This does not apply to vegetation that:

Is Dead.

Is located within 3m of a building.

Will be less than 2m in height at maturity and is not shown on an approved landscape plan or site plan specifying its retention.

Is listed as an environmental weed in the incorporated document “Environment weeds - Invaders of our Surf Coast, 2nd Edition (2002)”.

4.0 Application requirements

An application for buildings and works should be accompanied by the following information, as appropriate:

A site plan (drawn to scale) showing the boundaries of the site, existing and proposed buildings and works, and existing vegetation.

Details of the type and colour of all external building materials.

A landscape plan that shows the planting of primarily indigenous canopy trees that will assist in softening the buildings within the landscape.

Topographical information that shows:

Ridges, crests, hilltops

Low lying areas, and

--/--/20-- Propose

--/--/20-- Propose

--/--/20-- Propose

--/--/20-- P


Slopes of more than 20 percent.

An application for vegetation removal should be accompanied by:

A description of the vegetation to be removed, including the height, botanical and/or common name of the vegetation.

A vegetation offset plan that includes primarily indigenous trees.

5.0 Decision guidelines

Before deciding on an application the responsible authority must consider, as appropriate, whether:

The identification of School Road as the towns centre can be maintained, through:

The siting of new buildings away from visually prominent landscapes by availing of the undulating land form or,

Through minimising building bulk and height where a building cannot be integrated into the landscape.

The rural/historic setting of the towns northern entry has been enhanced through:

The siting and design of buildings to avoid or minimise the removal of large shrubs and trees.

The introduction of new native, or limited exotic, shrubs and trees that will soften the visual appearance of a building within the landscape and enhance the historic bush/character of the towns entry.

Incorporating rural/historic features into the design such as soft colours, gabled rooves and verandahs.

--/--/20-- P


APPENDIX 2: Bellbrae Structure Plan (D12/32394)


APPENDIX 3: SUBMISSIONS (D12/75568)


APPENDIX 4: MODIFIED AMENDMENT DOCS INCORPORATING CHANGES REQUESTED THROUGH SUBMISSIONS (D12/75204, D12/68680)


2.2 Amendment C79 – Anglesea Structure Plan Implementation

Authors Title: Senior Strategic Planner Director: Dennis Barker Department: Planning and Development File No: F12/143 Directorate: Sustainable Communities Trim No: D13/1242 Appendix: 1. Explanatory Report 2. Submissions 3. Revised Clause 21.11


Purpose To consider submissions received following public exhibition of Planning Scheme Amendment C79 and to recommend to Council to refer all unresolved submissions to a Panel under Part 8 of the Planning and Environment Act 1987. Summary Amendment C79 implements the Anglesea Structure Plan by making changes to the Local Planning Policy Framework, zones and overlays. Authorisation to prepare the amendment was received from the Minister on 3 September 2012 and the amendment was exhibited from 15 November to 17 December 2012. Nineteen (19) submissions were received, including four (4) submissions from statutory authorities. Five (5) submissions were received after the closing date. The Planning and Environment Act 1987 provides that Council may consider a late submission. With the recommended changes to the amendment outlined in this report, thirteen (13) submissions remain unresolved which are required to be referred to an independent Panel. The Panel will review the submissions and the overall merits of the amendment. Officer Recommendation That Council:

1. Accept the five late submissions (No.s 15, 16, 17, 18 and 19) received to Amendment C79 pursuant to section 22(2) of the Planning and Environment Act 1987.

2. Having considered submissions received to Amendment C79 and in not supporting all of these, resolve to refer all unresolved submissions (No.s 1, 2, 4, 5, 6, 9, 10, 11, 12, 13, 14, 15 and 17) to a Panel under Part 8 of the Planning and Environment Act 1987.

3. Resolve to make the following changes to the exhibited version of Amendment C79: 3.1 On the Anglesea Framework Map at Clause 21.11, replace the descriptor ‘Community/

recreational activity hub’ with ‘Community/recreation’. 3.2 On the Anglesea Framework Map at Clause 21.11, apply a green colouring to the Crown

land reserves east of the industrial estate and recreation camp which are not included in the National Park.

3.3 Under Objective 3 at Clause 21.11-4, add a further strategy that specifically discourages land use in the industrial estate that has potential for amenity conflict with adjoining residential areas.

COUNCIL RESOLUTION MOVED Cr Smith, seconded Cr Nockles That Council:

1. Accept the five late submissions (No.s 15, 16, 17 18 and 19) received to Amendment C79 pursuant to section 22(2) of the Planning and Environment Act 1987.

2. Having considered submissions received to Amendment C79 and in not supporting all of these, resolve to refer all unresolved submissions (No.s 1, 2, 4, 5, 6, 9, 10, 11, 12, 13, 14, 15 and 17) to a Panel under Part 8 of the Planning and Environment Act 1987.

3. Resolve to make the following changes to the exhibited version of Amendment C79: 3.1 On the Anglesea Framework Map at Clause 21.11, replace the descriptor ‘Community/

recreational activity hub’ with ‘Community/recreation’.


3.2 On the Anglesea Framework Map at Clause 21.11, apply a green colouring to the Crown land reserves east of the industrial estate and recreation camp which are not included in the National Park.

3.3 Under Objective 3 at Clause 21.11-4, add a further strategy that specifically discourages land use in the industrial estate that has potential for amenity conflict with adjoining residential areas.

CARRIED: 8:0


Amendment C79 – Anglesea Structure Plan Implementation Report Background Amendment C79 implements the recommendations of the Anglesea Structure Plan, which was adopted by Council on 25 January 2012. In summary the Amendment:

Revises the Anglesea Strategy at Clause 21.11 of the Planning Scheme to include a new framework plan showing a settlement boundary around Anglesea and the key features and strategic directions for the town;

Replaces the Anglesea Residential Development Policy (Clause 22.06) with a Neighbourhood Character Overlay (NCO) and Design and Development Overlay (DDO) to reinforce the coastal/bush/village character of the town;

Encourages the comprehensive development of a range of residential and community uses on the former primary school site on Camp Road by applying a Development Plan Overlay (DPO);

Protects environmentally significant public land by rezoning it to Public Conservation and Resource Zone (PCRZ), including the Anglesea Bushland Reserve at Elizabeth Street, land on the eastern edge of the industrial estate and land within the Anglesea Heathland between Anglesea and Aireys Inlet;

Makes minor changes and updates the controls of the Special Use Zone Schedule 3 (SUZ3) that applies to residential properties abutting the heathlands in O'Donohue Road, Harvey Street and Great Ocean Road;

Makes minor changes to the Design and Development Overlay Schedule 9 (DDO9) that applies to the Anglesea Shopping Centre;

Corrects several zoning and overlay anomalies. The amendment was exhibited from 15 November to 17 December 2012. Nineteen (19) submissions were received, including four (4) submissions from statutory authorities. There were five (5) late submissions. Any unresolved submissions are required to be referred to a Panel under Part 8 of the Planning and Environment Act 1987. Discussion Summary of submissions Of the submissions received -

12 opposed elements of the amendment or raised a particular issue; 3 supported the amendment, of which one requested minor changes; and 4 submissions were from statutory authorities (CFA, CCMA, DSE and VicRoads) offering no

objection to the amendment. The key issues raised in the submissions can be summarised as follows:

1. Objection to housing on the old school site and/or water basin site (2); 2. Objection to extension of the housing diversity precinct (8); 3. Concerns with notification and the level of information provided (in association with issue 2 above); 4. Comments about the level of commercial development allowed under the Special Use Zone

Schedule 5 (SUZ5) at Diggers Parade (2). The submissions are summarised and responded to in the following table. Full copies of the submissions are included at Appendix 2. Statutory authority submissions Authority Summary of submission Officer comments / recommendations S3. Country Fire Authority (CFA)

The CFA has no objection to the content of the planning scheme amendment.

Comments Submission noted. Recommendation No action required.


Authority Summary of submission Officer comments / recommendations

S16. Corangamite Catchment Management Authority (CCMA)

“The Authority notes that this amendment is rezoning land from Residential 1 Zone to Public Conservation and Resource Zone (PCRZ), Industrial 3 Zone to PCRZ and Special Use Zone to PCRZ. Therefore the typical requirements sought from the Authority of Water Sensitive Urban Design and stormwater quality and quantity issues are less relevant. You may however want to confirm the potential impacts of housing on the disused water basin to ensure it is currently not contributing to stormwater retardation and/or water quality treatment.”

Comments The submission does not raise any immediate issues or request any changes to the amendment. Recommendation Submission noted – no action required.

S17. Department of Sustainability and Environment (DSE)

The Department has no objection to the amendment, but makes the comment that any reference in the Structure Plan earmarking the Point Roadknight foreshore as a ‘Community recreational activity hub’ should be removed to ensure there are no conflicts or confusion with future land use or development as outlined in the master plan prepared for the area by the Great Ocean Road Coast Committee (GORCC).

Comments The term ‘Community/recreational activity hub’ is used on the Structure Plan map and the Anglesea Framework Map at Clause 21.11 to denote current (boat ramp, yacht club, kiosk, car parks) and proposed recreation and community facilities (playground as per Council’s Playground Strategy) in the area. Any future use and development would need to be consistent with GORCC’s master plan and would require the usual consents from DSE under the Coastal Management Act. The reference can be removed, but this will not change the nature and use of the area as popular spot for coastal recreational activities. It is considered that the notation on the plan is consistent with the level of activity envisaged and supported for the area by both GORCC and DSE. Rather than deleting the reference altogether it is recommended to change the descriptor on the Anglesea Framework Map to delete the words ‘activity hub’ to avoid any interpretation of implying intensification or overuse of the areas. Recommendation Replace the descriptor ‘Community/ recreational activity hub’ with ‘Community/recreation’ on the Anglesea Framework Map at Clause 21.11.

S18. VicRoads VicRoads has no objection to and has no submission to make on Amendment C79.

Comments Submission noted. Recommendation No action required.

Public submissions Submitter (objection/support)

Summary of submission Officer comments and recommendations

S1. Chris Gadsden Objects to use of the Harvey Street Comments


Submitter (objection/support)


PO Box 116N Armadale North VIC 3143 (objection)

water basin site for housing. Would prefer public open space, as this is lacking for residents in this part of Anglesea.

The Anglesea Framework Map at Clause 21.11 denotes the site for potential housing/open space. This is in response to the lack of development opportunities in Anglesea as a result of the settlement boundary. It is envisaged that the site be redeveloped for housing, with part of it set aside as public open space. The site is currently owned by Barwon Water who have indicated in the past that it is interested in future disposal of the site for residential development, but it is currently not a priority. The use of part of the site for public open space would have community benefit and should be pursued, however it is considered that part of the site should also be reserved for housing. Any future development of this site would be subject to detailed planning and investigation. Recommendation The submission is not entirely supported. Refer the submission to a panel.

S2. Gordon Griffith 10/143D Great Ocean Road Anglesea VIC 3230 (objection)

Objects to extension of Subdivision Precinct C for the following reasons: Poor communication around this

proposed change. Absence of a definition for

“increased housing diversity” area. Affects a prominent and old part of

Anglesea, highly visible to residents and visitors.

Is contrary to what residents have expressed during consultation for the Structure Plan (“no overdevelopment”).

Potential loss of the iconic Debonair guest house as a result of the changes.

Higher densities will affect the appearance of the township on both sides of Anglesea along the Great Ocean Road.

The new areas should be kept in Precinct B. Any change would only be for the benefit of developers, not residents.

Requests that the current subdivision boundaries are maintained.

Comments Refer to body of report for discussion. Recommendation The submission is not supported. Refer the submission to a panel.

S4. Linda Convery 38 Camp Road Anglesea VIC 3230 (objection)

Submits that the old school site and disused water basin should be retained as open space. Does not support housing on these two sites.

Comments The Anglesea Framework Map at Clause 21.11 identifies both sites as potential redevelopment options for a mix of housing and open space or community facilities in response to the



Summary of submission Officer comments and recommendations lack of development opportunities in Anglesea as a result of the settlement boundary. The use of part of the sites for public open space would have community benefit and should be pursued, however it is considered that part of the sites should also be reserved for housing to address the limited housing opportunities and diversity in Anglesea. Especially the old school site provides an outstanding and rare opportunity for an integrated housing development with a mix of housing types and sizes in a central location. Any future development of the sites would be subject to detailed planning and investigation. Recommendation The submission is not entirely supported. Refer the submission to a panel.

S5. Mike & Deg Hume [email protected] (objection)

Object to extension of the increased housing diversity area for the following reasons: Potential loss of Debonair Guest

House. Small blocks and high rise buildings

will alter Anglesea’s character and appeal.

Higher densities will cause traffic problems, power failures and water shortages.


S6. Sally Anne Couch 42 Clifton Street Essendon VIC 3040 (objection)

Objects to the proposal to allow high density housing in the increased housing diversity area on the following grounds: increased traffic congestion loss of trees and bird life increased pollution many new dwellings are

unattractively constructed lack of infrastructure and facilities to

cope with growth


S7. Doug McNeill and Rani Hunt 4/31 Purnell Street Anglesea VIC 3230 (support, with request for changes)

Strongly support the amendment. The amendment establishes a mix of planning controls for subdivision and development that will maximise the potential for new development to appropriately reflect the bushland character of the town. Support the rezoning of Crown land east of the industrial estate. Request the following changes to be made to Clause 21.11: Add a further strategy under

Objective 3 at Clause 21.11-4 that

Comments The support for the amendment is noted and the requested changes are acceptable. The added strategy will ensure that the amenity impact of industrial uses are given appropriate consideration and are managed effectively. The public land east of the industrial estate and recreation camp which are not included in the National Park are Crown land reserves. They are designated in the VEAC Angahook-Otway Investigation Final Report 2004




specifically discourages land use in the industrial estate that has potential for amenity conflict with adjoining residential areas.

On Map 1 to Clause 21.11 the public land east of the industrial estate and recreation camp which is not included in the National Park should have a green colouring.

as ‘Natural Features Reserve’ and are therefore considered appropriate to include on the Anglesea Framework Map as ‘Nature reserves and open space’. Recommendation Accept the requested changes.

S8. Helen Opie Body Corporate 31 Purnell Street (support)

Supports the amendment, in particular the rezoning of Crown land east of the industrial estate from Industrial 3 Zone to PCRZ.

Comments The support for the amendment is noted. Recommendation No action required.

S9. Sam Hume and Naantali, Garry and Denise Marshall 111 Noble Street Anglesea VIC 3230 (objection)

Object to the extension of Subdivision Precinct C for the following reasons: Poor communication around this








Request that the current subdivision boundaries are maintained.


S10. Sue Carr 8/143D Great Ocean Road Anglesea VIC 3230 (objection)

Objects to the extension of Subdivision Precinct C for the following reasons: Poor communication around this












Requests that the current subdivision boundaries are maintained.

S11. David and Annie Young 16 Rivington Court Highton VIC 3216 (objection)

Objects to the extension of Subdivision Precinct C for the following reasons: A large area of the township is

already available for 400sqm lots. There is no reason to extend the area.

Lack of information around the proposed change.

Increased densities will result in overdevelopment, which is not what Anglesea is about and what residents want.


S12. Peter Young 13 Bon Air Avenue Anglesea VIC 3230 (objection)

Raises issues about a perceived lack of notification and poor communication around the proposed housing diversity change.

Comments The concerns regarding notification are noted; however it is considered that reasonable steps were taken to notify all affected landowners. Refer to body of report for further discussion. Recommendation The submission is not supported. Refer the submission to a panel.

S13. Kilvea Pty Ltd and Anglesea Motor Inn 109 Great Ocean Road Anglesea VIC 3230 (request for changes)

Comments on the level of commercial development allowed under the SUZ5 at Diggers Parade. The restrictive nature of the provisions prevents larger scale and more viable businesses. Submission requests the following: Remove the limitation to the 80sqm

convenience store. Allow a convenience store as a no

permit required use. Allow the site size to be the

determining factor as to the size of any shop or building.

Allow offices to be a permitted use. Allow a restaurant to be a permitted

use in Precinct A1 with no size limits.

Remove the protective policy that Precinct A1 should not compete with the main shopping centre, which is only to protect the IGA.

Policy needs to be more flexible and not restrict the size and type of buildings and businesses.

Comments The SUZ5 provisions were recently reviewed as part of Amendment C78, resulting in some relaxation of the controls. The focus of the controls however is still on encouraging tourism related uses that do not compete with main activity centres. Any changes to the SUZ5 as proposed by the submitters are beyond the scope of Amendment C79. A further opportunity for review will be available as part of the Anglesea Great Ocean Road Study commencing in January. This study will look at land use and urban design in the area between Noble Street and Four Kings. The submitters are encouraged to get involved with this study. Recommendation Consider the submission as part of the Anglesea Great Ocean Road Study and refer the submission to a panel.




S14. Andrew and Rosemarie Jones 8 Parker Street Anglesea VIC 3230 (objection)

Concerned about inclusion of their property in the increased housing diversity area and the effect on Anglesea’s non-suburban coastal character.


S15. Bruce Little 111 Great Ocean Road Anglesea VIC 3230 (request for changes)

Requests the following changes to the planning controls affecting the Diggers Parade Precinct: Remove the limitation to the 80sqm

convenience store. Allow a convenience store as

permitted use. Allow a restaurant as a permitted

use in Precinct A1 without size restrictions.

Allow all offices within Precinct A1 on both ground and upper floor.

Remove the protective policy that Precinct A1 should not compete with the main shopping centre.

Allow the site size to be the determining factor of the size of any shop or building.

Rework the entire list of permitted uses, uses subject to permit and prohibited uses so as to actually promote tourism and development.

Comments See response to S13. Recommendation Consider the submission as part of the Anglesea Great Ocean Road Study and refer the submission to a panel.

S19. Barbara Minchinton and Michael Roche (support)

Supports extension of increased housing diversity area

Comments The support for the amendment is noted. Recommendation No action required.

Extension of increased housing diversity area (Subdivision Precinct C) Encouraging a diversity of dwelling types and sizes in appropriate areas is currently one of the objectives in the Anglesea Strategy (Clause 21.11) and the Anglesea Residential Development Policy (Clause 22.06) already identifies an area in central Anglesea as “Precinct C” where a minimum lot size of 400sqm applies (refer to Map 1 below). The policy aims to “preserve and enhance the low density coastal character of Anglesea and retain the sense of houses in a bush setting, whilst providing opportunities for a range of lot sizes”.


Amendment C79 – Anglesea Structure Plan Implementation Map 1: Current subdivision precincts in Anglesea

Map 2: Proposed subdivision precincts in Anglesea


Amendment C79 – Anglesea Structure Plan Implementation The amendment proposes to extend existing Precinct C to include the area around Tonge Street / Four Kings and an area between McDougall Street and Great Ocean Road (refer to Map 2). The housing diversity area is within a 400 metre walking distance of commercial and community facilities (i.e. Main Shopping Centre, Diggers Parade, Four Kings). The area around Tonge Street / Four Kings was previously considered for inclusion in Precinct C as part of Amendment C16 (approved in 2005), but was omitted pending an investigation of the heritage values of the area. A subsequent heritage study was undertaken in 2008 and concluded that the characteristics of the area did not warrant any specific heritage protection other than individual heritage overlays to specific sites. The concept of increased housing diversity and how it could be implemented was further explored as part of the Anglesea Structure Plan Review. It is defined in the Structure Plan as “A variety of housing options, including different house sizes, designs, types and tenures which provide opportunity and choice to a diverse community and meet the changing needs of all household types and population groups over time”. It is included as one of the key directions on the Anglesea Structure Plan Map and is further elaborated on at Section 4.1.2 of the Structure Plan. Figure 5 in the Structure Plan shows a “Housing diversity investigation area”. This area aligns with the “increased housing diversity area” included in the amendment. The aim of the increased housing diversity area is to encourage the provision of smaller well-designed dwellings (generally 1, 2 or 3 bedrooms) on smaller lots in response to the growing proportion of aged people and smaller households which may be looking to downsize within their community and are after a low maintenance property close to facilities to age in place. The Structure Plan notes that due to the increasing proportion of smaller households the housing mix in Anglesea does not match the current and forecast demographic profile. The housing stock in Anglesea is currently dominated by large, single detached dwellings (3-4+ bedrooms) on relatively large blocks which will become a burden for many people as they age. The consultation process for the Structure Plan highlighted that residents and visitors alike highly value the non-suburban coastal/bush village atmosphere of the town. The majority of respondents oppose over-development and do not want Anglesea to become another Torquay or Lorne. This community desire has been given effect in the Structure Plan and subsequent amendment by elevating the importance of retaining and enhancing neighbourhood character, whilst providing opportunities for housing to meet the needs of the current and future population. Amendment C79 proposes to transfer the controls for subdivision, buildings and works, and fencing from the Anglesea Residential Development Policy into overlays (NCO and DDO), as overlays generally have more weight in decision making. A 400sqm minimum lot size applies in the existing increased housing diversity area (Precinct C). A lot size of 400sqm is generally not defined as “high density” but would allow more forms of “medium density” housing to be constructed. This is still a relatively low density for a central town area compared to Geelong or Torquay where lots of 300sqm and less can be delivered. The same controls for buildings and works (i.e. building height, setbacks, plot ratio, site coverage, etc.) will apply as for all other residential land in Anglesea. This effectively means that where smaller lots exist or are created, smaller dwellings will need to be constructed to meet the standards. This will ensure that the scale of housing is sensitive to the coastal setting (i.e. not high-rise development) and that landscaping opportunities are retained to preserve Anglesea’s non-suburban coastal/bush character, consistent with the community’s aspirations. Notification of the amendment Submitters raised the issue of a perceived lack of notification and the feeling that the proposed changes were ‘snuck in’ at the last moment by Council. As outlined above, the Anglesea Structure Plan discussed the need to increase housing diversity. The project involved extensive community consultation and was developed with input from a Community Reference Group consisting of 16 people representing permanent and non-permanent residents. The Structure Plan was adopted by Council on 25 January 2012 after considering 38 submissions (consisting of 18 written submissions and 20 feedback forms). Over half of respondents who submitted a feedback form supported increased housing diversity in the central areas of Anglesea, provided it does not detrimentally affect Anglesea’s valued character and does not involve any high-rise development. Generally the feedback on the Structure Plan was positive and supportive of the key directions.


Amendment C79 – Anglesea Structure Plan Implementation At the start of the public exhibition period for the amendment a letter and brochure outlining the proposed changes was sent to all 4978 owners/occupiers in Anglesea in accordance with the requirements of the Planning and Environment Act 1987 (the Act). Council Officers were subsequently advised by a small number of landowners (less than 5) that they had not received the information. Further investigations indicated that this was most likely a result of a technical error at the printing firm that organised the mail-out. The concerns regarding notification are noted and regrettable, however as notices were also placed in local papers it is considered that Council took reasonable steps to notify all affected landowners. Notwithstanding the above, section 19(4) of the Act provides that the failure of a planning authority not to give a notice does not prevent the adoption or approval of the amendment by the planning authority or its submission to or approval by the Minister for Planning. Debonair Guest House Several submitters mentioned the detrimental effect on or potential loss of the Debonair Guest House should densities be allowed to increase in this part of Anglesea. The guest house site has been the subject of several permit applications for redevelopment and the guest house itself has undergone a number of alterations. A heritage investigation of the guest house undertaken as part of the Shire’s Heritage Study concluded that its significance was not such that it warranted any heritage protection. The Tonge Street / Four Kings precinct has been identified as an appropriate location for more intense residential and mixed use development which is reflected in the emerging built form of the area including the Debonair Apartments (comprising of 14 two-storey units with lot sizes ranging from 163sqm to 302sqm) and the approved development adjacent the Four Kings Corner. Financial Implications This project has an approved budget of $16,000 for the 2012-13 financial year. The budget is primarily to cover the cost of any Panel required to hear unresolved submissions. Council Plan/Policy/Legal Implications The implementation of the Structure Plan via a planning scheme amendment directly relates to the Council Plan priority of providing for ‘sustainable growth and development’ within Anglesea. Risk Assessment The amendment seeks to manage risk through implementing agreed policy in the Anglesea Structure Plan review into the Surf Coast Planning Scheme. The outcome of the amendment will allow contemporary and updated policy and controls to inform land use planning decisions for the township. Social Considerations The amendment has wider community benefits and responds to social considerations by strengthening controls that protect Anglesea’s valued non-suburban coastal/bush character. It also encourages housing diversity to meet the housing needs of the current and future population. Community Engagement Notice was given of the amendment in accordance with legislative requirements (see Communication). The Anglesea Structure Plan was developed with extensive community engagement. Environmental Implications The amendment would be expected to have positive effects on the environment as it reinforces Anglesea’s settlement boundary to protect environmentally significant land surrounding the township and rezones several parcels of Crown land to Public Conservation and Resource Zone. Communication Notice was given of the amendment in accordance with legislative requirements. Letters were sent to all 4978 owners/occupiers affected by the amendment and notice of the amendment was published in local newspapers (The Echo, Surf Coast Times), the Government Gazette and on Council’s website. Two public information sessions were held during the exhibition period at the Anglesea Senior Citizens Centre on Thursday 22 November 2012 and Saturday 24 November 2012.


Amendment C79 – Anglesea Structure Plan Implementation Conclusion Following public exhibition of the amendment, nineteen submissions were received. With the recommended changes to the amendment outlined in this report, thirteen submissions (No.s 1, 2, 4, 5, 6, 9, 10, 11, 12, 13, 14, 15 and 17) remain unresolved. It is recommended that Council refer these unresolved submissions to a Panel.


APPENDIX 1: C79 Explanatory Report


APPENDIX 2: Submissions to Amendment C79


Submission 1 – Chris Gadsden


Submission 2 – Gordon Griffith


Submission 3 - CFA


Submission 4 – Linda Convery


Submission 5 – Mike & Deg Hume


Submission 6 – Sally Couch


Submission 7 – Doug McNeill & Rani Hunt


Submission 8 – Helen Opie, Body Corporate 31 Purnell Street


Submission 9 – Sam Hume & Naantali, Garry & Denise Marshall


Submission 10 – Sue Carr


Submission 11 – David & Annie Young


Submission 12 – Peter Young


Submission 13 – Kilvea Pty Ltd & Anglesea Motor Inn


Submission 14 – Rosemarie & Andrew Jones


Submission 15 – Bruce Little


Submission 16 – Corangamite CMA


Submission 17 – DSE


Submission 18 – VicRoads


Submission 19 – Barbara Minchinton and Michael Roche


APPENDIX 3: Revised Clause 21.11 (track changes version)


3. Minutes

3.1 Section 86 Committee Minutes

Authors Title: Director Corporate Services Director: Chris Cowley Department: N/A File No: Various Directorate: Corporate Services TRIM No: D12/76145, D12/70518 Appendix: 1. Section 86 Committee Minutes


Purpose The purpose of this report is for Council to receive and note the minutes of its Section 86 Committees as provided since the last Council Meeting. Officer Recommendation That Council receive and note minutes from the following Section 86 Committees:

1. Planning Committee – 10 December 2012 2. Modewarre Hall & Reserve– 21 November 2012 3. Connewarre Hall & Reserve – 11 December 2012 4. Eastern Reserve Special Meeting – 19 December 2012

COUNCIL RESOLUTION MOVED Cr Hodge, seconded Cr Wellington That Council receive and note minutes from the following Section 86 Committees:

1. Planning Committee – 10 December 2012 2. Modewarre Hall & Reserve– 21 November 2012 3. Connewarre Hall & Reserve – 11 December 2012 4. Eastern Reserve Special Meeting – 19 December 2012

CARRIED: 8:0


APPENDIX 1: Section 86 Committee Minutes


Minutes of Planning Committee Meeting No. 416 held at 5.00pm Monday 10 December 2012 in the Council Chambers, Surf Coast Shire Offices Torquay. 1. OPENING OF MEETING

5.06pm

2. PRESENT Tony Hobba, Wayne Reid, Lesley Evans, Austin Swain, Phil Rosevear

3. APOLOGIES Nil

4. CONFIRMATION OF MINUTES Minutes of the Planning Committee Meeting held on Monday 26 November 2012 Moved: Wayne Reid Seconded: Tony Hobba

5. DISCLOSURE OF CONFLICTS OF INTEREST Nil

DISCLOSURE OF INTERESTS (AT DISCRETION OF COMMITTEE) Nil

6. PUBLIC PRESENTATIONS

Item Applicant Objectors

8.1 Rama Karthikeyan

8.2 Peter Crawford

8.3 Barry Schultz

Ian Farren (Agribiz)

Michael Hastings

7. CONSIDERATION OF THE AGENDA

As presented

8. CONSIDERATION OF APPLICATIONS FOR A PERMIT Item 8.1 164 Geelong Road, Torquay (12/0412) .................................................................. Page 4 Display of a promotion sign Item 8.2 1B River Reserve Road, Anglesea (12/0010) ........................................................ Page 5 Subdivision of the land into two lots Item 8.3 95 Holes Lane, Winchelsea (10/0168) ................................................................... Page 7 Development of the land by the construction of two new sheds to expand an existing broiler farm and use of the land as a broiler farm with a capacity of 124 000 birds or free range chicken farm with a capacity of 84 000 birds

9. RECENT VCAT DECISIONS

Application Number: 10/0518 VCAT Ref: P1537/2012 Address: 105 Gumflats Road, Wensleydale Officer Recommendation: Issue Permit with conditions Committee Recommendation: Support Officer’s Recommendation VCAT Decision: Decision of responsible authority is varied – amended conditions. Proposal: Development of a telecommunications facility (mobile phone tower)


Application Number: 11/0278 VCAT Ref: P390/2012 Address: 57 Harvey Street, Anglesea Officer Recommendation: Refuse Permit (Recommendation only as on appeal to VCAT) Committee Recommendation: Support Officer’s Recommendation VCAT Decision: Permit Granted by VCAT Proposal: Construct buildings and works (dwelling) and a fence

10. POLICY ISSUES Request Council investigate planning scheme amendment to clarify L.S.I.O. / F.O. anomaly along

River Reserve Road, Anglesea Moved: Wayne Reid Seconded: Tony Hobba

11. OTHER MATTERS

Nil

12. CLOSE OF MEETING 6.35 pm

NEXT MEETING – To Be Advised


ITEM NO: 8.1

PLANNING REF: 12/0412

PROPOSAL: Display of a promotion sign

APPLICANT: SUBWAY TORQUAY

DATE RECEIVED: 17-Oct-2012

SUBJECT LAND: 164 Geelong Road, TORQUAY. (LOT: 1 PS:434833)

ZONE: Residential 1

OVERLAYS: Significant Landscape Overlay - Schedule 6, Design and Development - Schedule 7

PERMIT REQUIRED UNDER CLAUSES: Clause 3.0 of Schedule 7 to Design and Development Overlay (Clause 43.02) and 52.05

EXISTING USE: Dwelling

REPORTING OFFICER: Sarah Marsden

REASON FOR REFERRAL TO PLANNING COMMITTEE:

Planning Officer recommending refusal

Objections received

MOVED: Austin Swain SECONDED: Lesley Evans

POINTS OF DISCUSSION:

Signage at this intersection is distracting and inappropriate for commercial uses. Other options exist for the applicant to promote parking via signage on the subject property.

Committee Recommendation:

That Council having caused notice of Planning Application No. 12/0412 to be given under Section 52 of the Planning and Environment Act 1987 and having considered all the matters required under Section 60 of the Planning and Environment Act 1987 decides to Refuse to Grant a Permit under the provisions of Clause 3.0 of Schedule 7 to Design and Development Overlay (Clause 43.02) and 52.05 of the Surf Coast Planning Scheme in respect of the land known and described as 164 Geelong Road, TORQUAY for the Display of a promotion sign for the following reasons:

1. The promotion sign would detract from the quality of the streetscape by way of its size and location.

2. The promotion sign would contribute to visual disorder and clutter of signs along Surf Coast Highway and Geelong Road.

3. The promotion sign would create precedence for the display of other promotion signs along Surf Coast Highway and Geelong Road.

4. The promotion sign may reduce the safety of pedestrians and motorists at a signalised intersection by distracting or confusing motorists.

Carried


ITEM NO: 8.2


PROPOSAL: Subdivision of the land into two lots

APPLICANT: P R CRAWFORD

DATE RECEIVED: 19-Jan-2012

SUBJECT LAND: 1B RIVER RESERVE RD, ANGLESEA. (LOT 2 PS 430867H)

ZONE: Residential 1

OVERLAYS: Salinty Management Overlay, Significant Landscape - Schedule 3

PERMIT REQUIRED UNDER CLAUSES: 32.01-2, 44.02-2

EXISTING USE: Dwelling under construction

REPORTING OFFICER: Maggie Juniper



Objections received

MOVED: Wayne Reid SECONDED: Austin Swain


Flood risk of particular concern for this difficult site, access and egress cannot be guaranteed during a peak flood event. Approval for further subdivision of land susceptible to flooding would set a dangerous precedent


That Council having caused notice of Planning Application No. 12/0010 to be given under Section 52 of the Planning and Environment Act 1987 and having considered all the matters required under Section 60 of the Planning and Environment Act 1987 decides to Refuse to Grant a Permit under the provisions of 32.01-2 and 44.02-2 of the Surf Coast Planning Scheme in respect of the land known and described as 1B RIVER RESERVE RD, ANGLESEA., for the Subdivision of the land into two lots for the following reasons:

1. The proposed subdivision is inconsistent with the preferred landscape character of the Significant Landscape Overlay, Schedule 3 and the Anglesea Residential Development Policy in that it will reduce a sense of space around buildings, result in excessive building bulk and compromise the opportunity for native vegetation revegetation and retention within the site and within the adjoining road reserve (verge).

2. The proposed development is inconsistent with the objective of Clause 65 of the State Planning Policy, which states that before deciding on an application or approval of a plan, the responsible authority, must consider, as appropriate:

The degree of flooding, erosion or fire hazard associated with the location of the land and the use, development or management of the land so as to minimise any such hazard.

Whether, in relation to subdivision plans, native vegetation can be protected through subdivision and siting of open space areas.

3. The proposed development is inconsistent with the objective of the State Planning Policy Framework, Clause 13.02-1 - Floodplain Management, to assist the protection of life, property and community infrastructure from flood hazard.


4. The proposed development is inconsistent with the strategies of Local Planning Policy Framework, Clause 21.03-3 Environmental Risks – Discourage buildings, works, land use and subdivision that would be detrimental to the maintenance of the natural systems of land affected by flooding and inundation.

Carried

ITEM NO: 8.3


PROPOSAL: Development of the land by the construction of two new sheds to expand an existing broiler farm and use of the land as a broiler farm with a capacity of 124 000 birds or free range chicken farm with a capacity of 84 000 birds

APPLICANT: Barry Schultz

DATE RECEIVED: 16-Apr-2010

SUBJECT LAND: 95 Holes Lane, WINCHELSEA. (LOT 1 TP 106158)

ZONE: Farming

OVERLAYS: Flood, Land Subject To Inundation, Environment Significance – Schedule 1 (overlays not applying to development area)

PERMIT REQUIRED UNDER CLAUSES: 35.07-1, 35.07-4

EXISTING USE: Broiler farm, dwelling and cropping

REPORTING OFFICER: Ben Schmied



Objections received x 6

MOVED: Wayne Reid SECONDED: Lesley Evans


Buffer distances are nominated for good reason and the associated guidelines should be complied with. Historically the broiler farm was established first; however the relevant regulations have evolved over time.


That Council having caused notice of Planning Application No. 10/0168 to be given under Section 52 of the Planning and Environment Act 1987 and having considered all the matters required under Section 60 of the Planning and Environment Act 1987 decides to Refuse to Grant a Permit under the provisions of Clauses 35.07-1 and 35.07-4 of the Surf Coast Planning Scheme in respect of the land known and described as 95 Holes Lane, WINCHELSEA for the development of the land by the construction of two new sheds to expand an existing broiler farm and use of the land as a broiler farm with a capacity of 124 000 birds or free range chicken farm with a capacity of 84 000 birds for the following reasons:

1. The expansion of the broiler farm and use of the land as a free range farm represents an unreasonable biosecurity risk to surrounding poultry farms as an insufficient separation distance is provided from those farms to minimise the risk of disease transmission. Standard E1 S4 of the Victorian Code for Broiler Farms is not met as the proposal does not comply with the approved measure and it has not been demonstrated that an alternative measure will achieve an equivalent or superior performance.

Carried


Minutes General Meeting Modewarre Hall & Reserve Committee of Management Held on Wednesday 28th November, 2012 at the Modewarre Hall

The meeting opened at 7:40 p.m. PRESENT: Laurie Lowndes, Jenny Hampshire, Graham Noble, Brian & Sandra Tanner, Alison Goodfellow, Ken

Hole, Mervyn Stephenson. VISITORS: Nil. APOLOGIES: Nicky Angus, Julie Robertson, Julie Riley Motion: That the apologies be accepted. Moved Jenny Hampshire. Seconded Laurie Lowndes. Carried. MINUTES OF THE PREVIOUS MEETING: Motion: That the minutes of the meeting held Wednesday 15th August, 2012 be accepted. Moved Laurie Lowndes. Seconded Mervyn Stephenson. Carried. BUSINESS ARISING FROM THE MINUTES:

Scouts: Connection of Power – Alison advised that the switch has been installed and Nicky has been in touch with Ken McDonald and Brian Rigby to discuss the connection of power and a quote. It is also confirmed that the trench was put in prior to the car park works. Certificated of Occupancy has been obtained. Scouts still have the voucher - courtesy of Faggs - for $750, which they will put towards electrical equipment or materials for the power connection.

Cleaning of the Hall – There have been a few issues and Nicky has been advised. Noted problems were: (a) cobwebs around the windows; (b) kitchen left very untidy; (c) plastic cover on the power board just inside the entry door broken; (d) Scout flag left hanging at left of stage; (e) a kitchen drawer full of water; (f) tables not stacked correctly (g) food crumbs on the tables that had not been put away. Signs have been put up regarding the tables, and requesting the kitchen be left clean. A sign has also been put up requesting that the stage curtains be closed; this is due to the creases becoming discoloured and very dusty.

Avenue of Honour – Ken has nothing further to report at this stage. He has been to the President of the Geelong RSL who cannot give any more information. It is extremely difficult trying to get information for WW1. It was agreed that an advertisement in the Advertiser and local papers, even the Weekly Times might help locate some names. Action: Ken to supply a list of the names to Sandra so that the advertisements can go out.

Bluestone Garden Upgrade – Ken has spoken with Nicky, but as yet has not been able to purchase the lights. He will have a look around over Christmas. The plants are ready to go in. The original mulch has been covered over with dirt when the car park was done. It’s not a problem as Ken has been given some more. The sensor light has also gone up. The school sign now has to be done (Brian had a photo for the meeting to see), which will be given to The Mens Shed at Winchelsea to make up.

SCIPN – The leak in the ceiling is still there. Nicky will check on this and the double sensor light. The replica of

the original school identification board was also discussed. Action: As Brian has a photo of the original board it was agreed to go to The Men’s Shed and have a new one made.

CORRESPONDENCE IN: Nicky Angus: Email advising she is unable to attend this meeting Nicky Angus: Email advising of (a) Car Park Works; (b) Power Connection to Scouts Shed; (c) Works in the Hall; (d) Bluestone School Building; (e) Cricket Shed; (f) Keys; (g) Testing and Tagging of Appliances. CORRESPONDENCE OUT: Email to Nicky Angus outlining some issues that required attention. Motion: That the Secretary’s report be accepted. Moved Alison Goodfellow. Seconded Jenny Hampshire. Carried. TREASURER’S REPORT: Bank balance as at 28th November, 2012 = $3,875.11 Discussion was held regarding the large power bill as compared to the same time last year. An Energy audit man on looking at all the buildings advised that the spotlights do drain a lot of power. This will be more noticeable if in fact two more spotlights are fitted. Jenny Hampshire advised that Simply Energy may give a good deal, and she would notify. Sandra advised that due to the rise in power costs it would still be necessary to increase the Scouts and SCIPN rentals. The following was agreed. Motion: That from 2013 the Scouts are to be invoiced $360.00 on a quarterly basis. Moved Mervyn Stephenson. Seconded Ken Hole. Carried. Motion: That from 2013 SCIPN are to be invoiced $155.00 on a quarterly basis. Moved Jenny Hampshire. Seconded Ken Hole. Carried.


Motion: That booking fees be left to the discretion of Ken Hole as Booking Officer. Moved Mervyn Stephenson. Seconded Sandra Tanner. Carried. Motion: That the Treasurer’s report be accepted. Moved Graham Noble. Seconded Ken Hole. GENERAL BUSINESS:

Hall Refrigerator: The refrigerator will be turned off when not in use, and if the hall is to be used, it will be turned on during the hiring period. When not in use the door will be left ajar.

Car Park Works: It appears that it has not been done well at all, and the levels are not appropriate. There

appears to be a lack of communication in carrying out the works in the first place. This matter will be brought up at the Asset Renewal meeting on Monday 10th December – as previously advised by email and/or phone.

There being no further General Business the meeting closed at 8:50 p.m. The next General Meeting is Wednesday 20th February, 2013 at 7:30 p.m.

FUTURE MEETING DATES

Wednesday 20th February, 2013 Wednesday 15th May, 2013

Wednesday 21st August, 2013 Wednesday 20th November, 2013


Connewarre Hall & Reserve Committee of Management Meeting – 11 December 2012


Eastern Reserve Special Meeting – 19 December 2012

Special ERCOM Committee Meeting MINUTES

Wednesday 19 December 2012

Present: Cr Rod Nockles, Cr Heather Wellington, CEO –Stephen Wall, Dennis Barker & Janice Lane (SCS), Barry Stevens (Chair), Angie Mawson, Trevor Wilson, Joey Donahue, Stephen Leigh, Matthew Tench, Daniel Greski (Committee members)

Ag. No.

Issue Topic Points of Discussion

Details/ Decision Agreement / Action / Timeframe

1. 1.1 SW asked the Committee about the

current status of the Committee and the items that the Committee wanted SCS to address given a deferral of the Council report around change of management operations.

JD stated that the Committee wanted to remain a S86 Committee. The Committee doesn’t want to lose the status of the S86 Committee. Committee is also keen to continue their involvement in the Eastern Reserve Master plan. Committee would like additional support to ensure that they remain viable and sustainable as a Committee.

Discussion around the Instrument of Delegation and the scope of responsibilities within this Instrument of Delegation.

2. 2.1 Short –term actions - SW suggested

a number of short term items to assist

SCS financial accountant to assist in identifying the existing running costs of the Centre SCS to provide a resource to meet with Chair and Treasurer around this before Xmas SCS/ Committee to look at possible business models for the Centre recognising that the potential for the Centre and the role that Committee members would like to take in the ongoing management of the Centre Bookings procedure – Barry can still take the initial booking, however, Barry to email Janice and SCS will set up a booking system to ensure all regular and casual bookings are accommodated.

John Potter – SCS Accountant to contact Barry and arrange a preliminary time to meet and sort through finances. BS to email information regarding all bookings – casual and regular along with any information around hire rates. JL to set up a booking process, ensure all Committee members are informed and the payment for hire will be deposited into


Ag. No.



Committee bank accounts.

Discussion around a Strategic /Business plan for the Centre. A preliminary business plan was developed when the Centre was being built. It would be worth resurrecting this Business plan again to identify future business /commercial opportunities. YMCA & Gym – Council will be briefed on options of the Proposal by Vic Y in February and at this stage, Council is subsidising the cost of the gymnasium on a monthly basis.

JL to re-circulate Business Plan. Once budget and true costings are realised, further discussion / action take place around the future use and operations of the Centre. Further discussion on Business Plan in mid- January 2013. Noted

3. 3.1 OH & S / Maintenance issues

Committee members identified a number of maintenance issues and in particular those that have an OH & S reference

Agreed to set up a mechanism whereby all OH & S issues can be recorded and actioned. SCS to provide a mechanism for this.

JL provided information for outstanding asset renewal items and timelines.

Outstanding maintenance issues identified through the Asset Renewal Process and meeting held on Monday, 10 December. Paint & seal football change rooms – March 2013 External lighting operating during day light hours – 21/12/12/ Coolroom repairs – 19/12/12 Water pressure & irrigation and pump – Feb 2013

4 Key Council Contacts Jarrod Westwood – Recreation Development Officer is the key contact for liaison with the Committee around Reserve/ Facility issues. Any Reserve/ Facility issues to be sent through to Jarrod Westwood

Ph: 5261 – 0660 E: [email protected]


Ag. No.



Bookings for facilitiy: Dean Barker @Surf Coast Sport and Recreation Centre Rowena Frost (Co-ordinator, Major Recreation Facilities)

Ph: 5261-4606 E: [email protected] Ph: 5261 – 0680 E:[email protected]

NEXT MEETING To be confirmed – mid- January 2013


3.2 Advisory Committee Minutes

Authors Title: Director Corporate Services Director: Chris Cowley Department: N/A File No: Various Directorate: Corporate Services Trim No: D13/1820 Appendix: 1. Advisory Committee Minutes


Purpose The purpose of this report is for Council to receive and note the minutes of its Advisory Committees as provided since the last Council Meeting. Officer Recommendation That Council receive and note minutes from the following Advisory Committees:

1. Advisory Committee on DisAbility – 7 December 2012 COUNCIL RESOLUTION MOVED Cr Wellington, seconded Cr Hodge That Council receive and note minutes from the following Advisory Committees:

1. Advisory Committee on DisAbility – 7 December 2012 CARRIED: 8:0


APPENDIX 1: Advisory Committee Minutes


Advisory Committee on DisAbility [ACoD], Minutes Friday, 7th December 2012, 12– 2pm

Grant Pavilion Building

Present: Laurie Cuttiford, John Olsen [Chair], Max Kitchen, Leone Mervin, Emmanuel Pimentel, Jill Moss, Kerri Deague [minutes], Judy Simkin, Tina Gulimo, Caroline Maplesden, Debbie Myers, Richard Porter Apologies / Non-attendance: Wendy Nuttall, Lucille Marks, Carol Okai.

Ag. No.

Issue Topic Time Points of Discussion Details/ Decision

Agreement / Action / Timeframe R/O

1. Welcome and introductions. Acknowledgement of the traditional owners – Wathaurung people

4 J Olsen acknowledged the traditional owners of the land and welcomed all members to the SCS Grant Pavilion.

J Olsen

1.1 Minutes from previous meeting

4 Minutes accepted. John Olsen. Seconded by E Pimentel.

J Olsen

1.2 Attendance of Surf Coast Shire Council Councillors

2 Any declaration of conflict of interest [Attending councillor/s specific]. Cr Heather Wellington will be the representative Councillor for ACoD meetings for future meetings.

No councillor in attendance Councillor Wellington to receive these minutes and meeting notes folder in preparation for future meetings

J Olsen and K Deague

Conflict of Interest

2 Any declaration of conflict of interest [Other community members]

Nil J Olsen

2. Actions from previous minutes [140912]

2.1 Access and Inclusion Plan review John O and Kerri D to present “Rural Access Outcomes report” summary. [Report circulated with agenda]

15 “Rural Access Outcomes” report November 2012, tabled for discussion. The report was viewed by the committee as provided a comprehensive summary of the outcomes for the period 2011-2012. Members of the committee would like further information about council processes in regard to communication between advisory groups and council. Request through the chair for an invitation be extended to the Director of Sustainable Communities to attend a future ACod Meeting to outline the Council’s decision making process.

Seek advice from the Council’s Executive Management Team (EMT) in regard to request to invite specific managers or directors to meetings and the process that should be followed.

K Deague and W Nuttall

2.2 All Abilities Day – 4th 15 Committee members and council officers have received Register “All Abilities” day as a Shire K Deague


Dec. Event Feedback

positive feedback about the “All Abilities Day” hosted by the Shire. Working in partnership with disability agencies, enabled the participation of people of all abilities. Promoting and presenting a positive image of recognizing the valued roles people with disabilities hold. Sam McIntosh [guest speaker and para olympian] presentation was regarded as being a key part of the day and he received very feedback from those in attendance. The committee expressed their full support of the Shire coordinating and hosting events to celebrate “ All Abilities “ with the continued involvement of community, external partners, internal council staff and councillors. The committee discussed the importance of asking the question – What can the committee do to advocate for change?

event and as such follow through the shire event planning process.

2.3 Laurie Cuttiford to summarise meeting outcomes with Director of Infrastructure

10 Meeting held with Director of Infrastructure Sunil Bhalla and Manager of Engineering services, Peter McLean, provided the opportunity for Laurie Cuttiford to present and discuss his investigation of parking and access to community venues, public spaces and facilities across the shire. Laurie provided feedback to the committee that the presentation was well received by those in attendance. The meeting provided opportunities to discuss the findings and possible strategies to address areas of priority. Follow up with Laurie by Sunil or Peter will occur. In discussion a committee member suggested that the 2013 – 16 Access & Inclusion plan includes specific objectives and actions around providing adequate accessible car parking. No formal recommendation was lodged.

Director of Infrastructure: S Bhalla to be invited to attend next ACoD meeting.

K Deague & W Nuttall

2.4 Barwon South West Rural Access Report

5 The Barwon South West – Disability Services Community Building Program: Outcomes report was sent to all members prior to this meeting for information. The report summarises projects and outcomes for the nine funded rural access officers. The report is of interest in comparing access issues and Council responses in our adjoining LGAs.

Barwon South West Outcomes report to be provided for reference.

K Deague to present a snapshot of DHS Community Building Program Objectives at next meeting.

K Deague

Access and Inclusion forum feedback from Winchelsea and Lorne Community.

5 Summary of main issues raised at both forums Discuss priorities for inclusion into 2013 activities and beyond

Attach the spreadsheet of issues raised by Winchelsea and Lorne residents to these minutes. Item to be carried forward to meeting in Feb

K Deague


2013. 3. New Business 3.1 All Terrain Chair

procured for SCS 5 An All Terrain chair was purchased with funding made

available through Parks Victoria and Transport Connections Project [SCS]. The chair will be available for use by residents and visitors of the Shire, enabling access to Parks and walks which are typically inaccessible for people with mobility issues. The chair is going to be launched in the New Year.

L Hargreaves to be invited to next ACoD meeting to promote the chair and the proposed launch and provide an update on the mapping project being undertaken through the Transport Connections project.

K Deague & J Olsen

3.2

2013 Meeting Schedule 5 Those present at the meeting support the continuation of ACoD meetings being scheduled on the first Friday of the month, bi monthly. Unless otherwise determined by the committee, meetings will be held at the Shire offices.

Establish meeting schedule for 2013 and invitations to be sent to all members by next meeting

K Deague

3.3 Informal feedback from ACoD – “What are your hope and dreams for 2013?” Lunch time discussion facilitated by K.Deague.

45 The following feedback and points of discussion were noted in relation to the role of ACoD in 2013:

ACoD to be adopt a proactive approach to issues relating to access and inclusion.

Members of the committee to take an active role to promote and enhance the access for and inclusion of people with a disability.

The need for all members of ACoD to be well informed re Council’s process for decision making and how issues raised by ACoD’s are addressed.

It was noted that ACoD as an advisory, has extensive knowledge and experience in issues relating to disability but does understand the process to influence Council.

The committee would like to have a greater understanding of the Council’s position in regard to issues that impact upon access and inclusion.

What is the role of ACoD in responding to issues raised through their involvement in community consultation.[eg; Winchelsea feedback] ACoD members would like to meet with another Advisory Committee from a larger local government area. This would provide an opportunity to compare processors, share ideas and maximise knowledge in access and inclusion strategies. Ie City of Darebin

Seek advice from EMT regarding ACoD request to have a Director or EMT member attend an ACoD mtg in future to address questions about process to influence change within Council. Contact made with a Melbourne based Disability Advisory Groups to discuss this proposal of ACoD members attending a future meeting as visitors.

K Deague and W Nuttall K.Deague


or Melbourne City Council. ACoD would like to acknowledge and thank Council for supporting this committee and its continued role into 2013

3.4 C Maplesden - Pathway Strategy Meeting (PSM)

5 C Maplesden met with Manager of Engineering: P McLean in November 2012 to discuss concerns about shared pathways and people with vision impairment in parts of SCS. C Maplesden reported that P McLean was very receptive and open to suggestions for improvement. P McLean also invited C Maplesden to attend a future meeting to discuss issues with PSM members.

C Maplesden to be invited to attend next PSM.

K Deague

3.5 ACoD members re-appointed for two years

5 There are 13 members on ACoD in total and 11 members who are due to be re-appointed to represent ACoD for a period of two years [until Jan 2015]. All members are interested in being re-appointed for this period.

As per Terms of Reference “all existing members can apply for a further term”. Appointment process will commence January 2013

K Deague and W Nuttall

4. Next Meeting: Friday February 1st 2013.

12-2pm

Agenda Items to be forwarded to Kerri Deague one week prior to meeting date

NEXT MEETING DATE: Friday 1st Feb TIME: 12:00 – 2:00pm VENUE: Surf Coast Shire Offices – Winchelsea Room Ground rules for our Meeting We start on time and finish on time We all participate and contribute – everyone is given an opportunity to

voice their opinions We use improvement tools that enhance meeting efficiency and

effectiveness We actively listen to what others have to say, seeking first to understand

then to be understood

We follow-up actions for which we are assigned responsibility and complete them on time

We give and receive open and honest feedback in a constructive manner

We use data to make decisions [whenever possible] We strive to continually improve our meeting process and build time

into each agenda for reflection

Future Meetings – First Friday of every alternative month, unless otherwise stated. Time: 12-2pm, Venue: Shire Offices – 1 Merrijig Way, Torquay unless stated otherwise – see below Dates: Fri 1st February 2013 Fri 5th April 2013 Fri 7th June 2013

Fri 2nd August 2013 Fri 4th October 2013 Fri 6th December 2013


APPENDIX 2 Advisory Committee on DisAbility meeting in Winchelsea

June 1st 2012 Summary of Issues Raised by panel of Community Speakers

Panel of Speakers Kam Benton – Hesse Rural Health – Community Health Manager Vicki Cameron – Manager respite & recreation Gateways Family support services Virginia Ascombe – Representative of Community Garden, volunteer of Winch house, drives community bus. Irene Black – Community Care worker – Surf Coast Shire David Bader & John – Winchelsea Mens shed Cath Clark – Coordinator of Winchelsea Community House. The Panel were invited to raise and discuss their experience with issues that arise due to lack of access to goods and services in Winchelsea, and barriers to inclusion for people with a disability.

SIGNAGE ‐ Cath Clarke (Winchelsea Community House) Developed a Disability Action Plan via a DHS grant and have implemented some of the actions, however Signage, car parking are two areas that with further resources could really promote access and inclusion. Access and signage for the house has been a long term / ongoing issue. Proposed work has been scheduled in the future, however these works have been on hold for some time. Still awaiting confirmation re schedule of works.

WINCHELSEA POOL – raised by Cam Benton – Hesse Rural Health Pool - Would like for the pool to have an access audit undertaken. The dimensions in terms of pathway width and toilet facilities were raised as areas to assess. IGA supermarket - The Disabled car parking bays are located at rear of shop and is best located out the front. Delivery trucks often block the parking at rear of shop. Wheelchair access is not in place at following shops: – post office, Chemist, hairdresser, Milk bar [all have steps that prevent wheelchair access]. Discussion re: whose responsibility - owners/ sub agencies/ leasees’.. – Post Office.

PARKING– raised by John Bader – Winchelsea Mens Shed. Parking– Accessible parking is allocated but the gravel is inappropriate and muddy. Committee members support the Mens Sheds request for asphalt. People who participate in activities / work at the Community Garden are in need of this also. Laurie’s report on car parks provides the detail of this issue. The shed have established an accessible community based for people of all abilities and participants represent this. John spoke of the changes to the physical environment that have been made to enhance access for all.

COMMUNITY GARDENS - Viginia Ascombe Community Garden -Access for All disabilities need to be considered when planning and providing activities / facilities. Example provided re balancing the needs of people with sensory disabilities and those who use mobility aides with reference with surfaces. Outlined the difficulties currently experienced due to the surface that was provided. Options for “portable/ temporary” surfaces were discussed.

SOCIAL INCLUSION – Irene Black Social and Community Inclusion – Wanting to explore need and capacity to develop a program at the new Recreation Centre. Concerned about people [mostly men with mental illness] who are socially isolated, not engaged in existing groups, not confident to participate.

Virginia Ascombe – volunteer community bus driver Transport – limited public transport (V line offers a service that is quite restrictive) thus community are dependent on own transport, but are often dependent on accessing facilities / services in Geelong. Community buses – currently the Shire owned buses do not offer access for people with are required to use mobility aides wheelchairs / wheeled frames. Even if a bus is available that has capacity to safely transport people who use wheelchairs – there are restrictions placed on who can drive, who retains responsibility for the safe securing of chairs while in transit.

SPECIALIST SERVICES – Vicki Cameron – Gateways Support Services Respite options for children with disabilities – currently families are directed to programs that are offered in Colac. Limited access to local trained staff to provide local and in home respite. Geelong is often the desired destination, however this has travel/ cost implications


APPENDIX 3 Advisory Committee on Disability

Community Forum held August 3rd 2012

Lorne Senior Citizens Centre

Invitations were extended to representatives of local agencies and service to meet with the committee. A workshop was facilitated that enable participants to work in groups to discuss issues that impact upon access and inclusion within the Lorne Community.

PATHWAYS

Create pathway access from George St Roundabout & Otway St to Mount Joy Pde Deans Marsh Road - Proposed gravel pathway not accessible for wheelchairs. Concrete pathway to be created consistent with previous advice from residents.

The pathway from Lions village to IGA supermarket needs to be widened and made even.

Lillydale topping is suitable for flat surfaces

Traffic refuge or crossing needed from GOR [Hospital side] across to Pier. Crossing close to Hospital.

Pathway to the senior Citizens centre could be improved

TRANSPORT

Steep roadways and paths make the use of motorized buggies difficult in some places. Young people do not have many options for social activities. Bus services are limited. Surf Coast Shire need to help to work better with what’s already available. New ideas, such as car pooling and some linkage to Torquay where transport is already better. Some people who live further away from Lorne are further isolated. Suggestions include having a holiday bus. School bus: The School itself now funds this at $60,000 per annum. Is to be used by students only. The Principal can issue a note to individuals who can then use the school bus. This is typical of the information gap that exists. The Surf Coast bus hire charge is a per kilometre charge making it cost prohibitive to hire as most areas outside of Lorne can cost at least $50 per head minimum charge. More forums such as this held for example; at the school, is desirable to get a range of ideas on what’s needed.

CAFES and RESTAURANTS Promotion of "good access is good business" to cafes and businesses as few are accessible

PARKING

Scooter parking area needed outside major shops [similar to bike parking]

TOILETS

Introduce change facilities with hoists

AIDS & EQUIPMENT Increased knowledge of venues that provide fully accessible facilities- open up existing buildings, Libraries of equipment [hoist, ramp, accessible shower]

Above requires promotion, shared knowledge, access to existing resources,

RESTING POINTS - SEATING

What is Council policy relating to seating?

Some seats on Foreshore and main St are too low

Seating or resting points to be located on route from Town to Deans Marsh Rd and Otway St

Seating needs to have arm rests and back rests. Skatepark - No seats to view skaters. Only has a concrete bench but a seat accessible to prams would be better.

SIGNAGE


ACCESS TO INFORMATION

ACCESS TO EVENTS It's common for people to use disabled car parks to view events or ocean. Viewing area for disabled people is required. [Permanent or temporary] Older people aren’t seen as being equal in the provision of facilities. The provision of universally designed facilities is required.


4. Assemblies of Council

Authors Title: Chief Executive Officer Director: Not applicable Department: Not applicable File No: F12/1931 Directorate: Not applicable Trim No: D13/3852 Appendix: 1. Assembly of Councillors Records


Purpose For Council to receive and note the Assembly of Councillors records received since the previous Ordinary Council Meeting. Summary Section 80A(2) of the Local Government Act 1989 states that the Chief Executive Officer must ensure that the written record of an assembly of Councillors is as soon as practicable reported at an Ordinary Meeting of Council and incorporated in the minutes of that Council Meeting. Officer Recommendation That Council receive and note the Assembly of Councillors records attached to this report.

1. Council Briefing - 11 December 2012 2. Council Briefing – 15 January 2013

COUNCIL RESOLUTION MOVED Cr McKiterick, seconded Cr Bell That Council receive and note the Assembly of Councillors records attached to this report.

1. Council Briefing - 11 December 2012 2. Council Briefing – 15 January 2013

CARRIED: 8:0


5. URGENT BUSINESS/PETITIONS/NOTICES OF MOTION

5.1 Petition – New Pathway from Railway Terrace to join footpath at General Store - Deans Marsh

Authors Title: Director Infrastructure Director: Sunil Bhalla Department: Not applicable File No: F11/93 Directorate: Infrastructure Trim No: D12/70080 Appendix: 1. Petition


Purpose To receive and note the petition received from residents requesting a new pathway from Railway Terrace to join footpath at the General Store, Deans Marsh. Officer Recommendation That Council note the receipt of the petition from residents and that a report be presented to the 26 February 2013 Ordinary Council Meeting. COUNCIL RESOLUTION MOVED Cr Hodge, seconded Cr Fisher That Council note the receipt of the petition from residents and that a report be presented to the 26 February 2013 Ordinary Council Meeting.

CARRIED: 8:0


APPENDIX 1: PETITION


6. IN-CAMERA

COUNCIL RESOLUTION MOVED Cr Hodge, seconded Cr McKiterick That Council pursuant to section 89(2) of the Local Government Act 1989 close the meeting to members of the public at 6.33pm to resolve on matters pertaining to the following items:

6.1 Audit & Risk Committee – Independent Representative Appointment CARRIED: 8:0

COUNCIL RESOLUTION MOVED Cr Bell, seconded Cr Fisher That the resolutions pertaining to In-Camera item 6.1 be made public and that the report for item 6.1 remain In-camera and that Council open the meeting to the public at 6:45pm.

CARRIED: 8:0

6.1 Audit & Risk Committee – Independent Representative Appointment

COUNCIL RESOLUTION MOVED Cr Nockles, seconded Cr Wellington That Council:

1. Appoint Mr. Brian Keane as an independent representative on Council’s Audit & Risk Committee for a three (3) year term from 1 February, 2013 to 31 January, 2016.

2. Appoint Ms. Melissa Fields as an independent representative on Council’s Audit & Risk Committee for a three (3) year term from 1 February, 2013 to 31 January, 2016.

3. Appoint Mrs. Claire Higgins as Chair of the Council’s Audit & Risk Committee for the remainder of her term as an independent representative on Council’s Audit & Risk Committee.

4. Extend the term of Mrs. Claire Higgins for twelve months, to conclude on 30 September, 2014. 5. Request that the Audit & Risk Committee Charter be reviewed and submitted to Council for adoption,

to reflect the changes as a result of this report. CARRIED: 8:0

Close: There being no further items of business the meeting closed at: 6:46pm

Minutes - Surf Coast Shire · 2018. 3. 15. · The full year cash and cash equivalents is $12.91...

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Transcript of Minutes - Surf Coast Shire · 2018. 3. 15. · The full year cash and cash equivalents is $12.91...