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MAULANA AZAD MUSEUM AND HAPPENINGS

invite you to

Dastan - E - Ghare Balre

pre ented in the inimitable style ofDastangoiby ahmood Farooqui & Danish usain

on: Tuesday, January 31, 20126:30pm

at aulana Azad useum5 Ashraf Mistry Lane, off Ballygunge Circular Road,

Kolkata 700019

Admit 2

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Slq;I~I~

2011-2012 $ GRFr ~ $ ~CbI~loi(~ 2012 TICP)

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S3lT1

28

~ 2011-2012 ~ ~

~~~

GUPTA & MITRAChartered Accountants

"Windsor House" Room No. 1429, R.N. Mukherjee Road

Kolkata - 700001e-Mail:[email protected]

Phone No. 22483846, 22104377,40661574

AUDITORS' REPORT

We have audited the attached Balance Sheet of "MAULANA ABUL KALAM AZAD INSTITUTE OFASIAN STUDIES" of IB Block, Plot No. 166, Sector - III, Salt Lake City, Kolkata - 700 106 as at 31 stMarch, 2012 along with the Income & Expenditure Account and the Receipts & Payments Account for theyear ended on that date annexed hereto and report that:

. 1. These financial statements are the responsibility of the management. Our responsibility is to expressan opinion on these financial statements based on our audit.

2. We conducted our audit in accordance with auditing standards generally accepted in India. Thosestandards require that we plan and perform the audit to obtain reasonable assurance whether thefinancial statements are free of material misstatement. An audit includes examination on a testbasis, evidences supporting the amounts and disclosure in the financial statements. An audit alsoincludes assessing the accounting principles used and significant estimates made by the management,as well as evaluating the overall financial statement presentation. We believe that our audit providesa reasonable basis for our opinion.

3. We have obtained all information and explanations, which to the best of our knowledge and beliefwere necessary for the purpose of our audit.

4. In our opinion, proper books of accounts, as required by law have been kept by the Institute, so faras it appears from our examination of the books produced before us.

5. The Balance Sheet, the Income & Expenditure Account and the Receipts & Payments Accountdealt with by this report are in agreement with the books of Accounts.

6. Subject to our observations and comments on accounts based on information received frommanagement, attached below, in our opinion and to the best of our information and according to theexplanations given to us the said accounts give a true and fair view:

I. In the case of Balance Sheet of the state of affairs of the Institute as at 31 st March, 2012

II. In the case of Income & Expenditure Account the excess of Expenditure over Income for theyear ended on that date.

For GUPTA & MITRAChartered AccountantsFirm Regd No. 30 I03 7E

_-?"'-;

ReceivedDuring 2011-12

Total Grants

Ci\GUPTA 8t MITRAKolkata

onSER" ATIONS AND COMMENTS ON ACCOUNTS

Notes for compilation of Financial Statement of the Institute for the year ended 31st March. 2012.

1. Significant Accounting Policies;

a: The financial statement has been prepared under Historical cost convention in accordance withapplicable accounting standard in India.

b. The Institute follows accrual basis of accounting unless otherwise specitled.c. Due consideration has been given to the concept of materiality in determining the accounting

treatments and disclosure in the flnanclal statements.d. The Institute is funded by the Department of Culture, Govt. of India for Plan and Non-Plan

Expenditure and North-East COmponent.

2. Actiyltles of the Institute:

a. Research Project are carried out by approved scholars on thrust areas as decided by the Institute andproposals received from Researchers.

b. Publication & printing of final project reports proceeding of International Seminar and holding ofCOnferences and Workshops etc.

c. Maintenance of Library for use of Research Fellows.d. COnducting Research, Organizing Seminars/ Conferences in the North-East India under the North-East

Programme of the Institute.e. Repairing and Maintenance of Maulana Azad's former Kolkata residence at 5, Ashraf Mistry Lane,

Kolkata - 700019 for being converted Into a Memorabilia Museum.

3. Grants-In-Aid during 2011- 12;

a. Grants-in-Aid, sanctioned under General Plan as per Revised Estimate ofGovt. of India, Ministry of Culture

Less: Fund received by the Institute during the period (A)Amount not received out of revised estimate

b. Grants under Plan - for Creation of capital [Fixed Assets] (6)c. Grants under Non-Plan (C)

Total Grants [A+B+C]

RsA,90,00,000.00Rs.3.74.00.000.00Rs.l,16,OO,000.00Rs. 70,37,000.00RS.1.08.00.000.00Rs 5 52.37.000.00

d. Details of amount of total grants for the flnandal year 2011-2012{All Amounts in Rupees}

i General Planii Plan Creation of Fixed AssetsIii Non-Plan

Particulars

3 23 97 000.004287000.006369000.00

4,30,53,000.00

Receivable as on31/03/2012 butReceived after

31/03/2012~~+-~~~~77~

50 03 000.00 3 74 00 000.00275000~0~.0~0~~~7=0~,3=7~,0~00~.~00~

44 31 OO~O~.OO=-=--f---:1=,,0=8~0=0~0~00~.~00~1,21,84,00_0_._00--,-__ 5..:..,5_2..:..,_37...:.,_00_0_.0_0-,TOTAL

21Page Con t, i n u a t ion She e I

32

-

~\GUPTA &. MITRAKolkata

4. Stock of Library Books;

a. Books purchased and accessioned upto 31.03.2012b. The following amounts has been expended during the financial for:

i) Purchasing Library BooksIi)Advance for Purchasing Library Journals and Periodicals:

~ Foreign~ Indian

Number of Books13,506

Rs.30,85,256 1,OB7

Rs.24,02,691 B5Rs. 24,800 5

~. External Research Projects Grants;

a. As on 31.03.12, there are nine ongoing projects involving RS.14,25,OOO.00lying under the Institute.b. Project involving Rs.95,28,226.00 for South-East Asia, Central Asia, North-East and Maulana Azad life

are yet to be completed.

6. Suggestions For Improylng Internal Financial Management System;

a. The Fund Register should be updated after every payment to exhibit the fund available against theGrant under the respective head.

b. The vouchers on payment should be stamped as "Paid & cancelled" to avoid scope of doublepayment.

c. The Stock Register should show item-wise vouchers/sub-voucher number to confirm that the itemswere taken into stock.

d. The head of accounts should be clearly mentioned in the vouchers.e. Depreciation has not been provided on addition to library books during the financial year.f. Fixed Assets should be physically verified by the Institute.

7. Bank Transactions:

a. In connection to FOR No. 01201053708 matured on 10/11/2009, the principal amount ofRS.1,OO,OOO.00is stili appearing in the accounts, though renewed on 10/11/2009 amounting toRs.1,05,353.00 including interest thereof. No adjustment made in the accounts regarding interestsince 10.11.2009 till date.

b. The management should adjust the account of 'Cheque issued but not presented for a periodexceeding 6 months' as appearing In Reconciliation Statement.

c. Cheque deposited but not cleared continuing for considerable period of time need to be reversed andadjusted in the accounts.

8. Register for Amount Released against Sanctioned Project Work or for Holding Seminars etcj

The Institute should maintain registers showing project-wise installment amount released in favour of thefellows and amount released as grant to the different institutions for holding seminars, conference etc.

a. On verification, it is found that the following amount of grant released by MAKAIAS are remainingunadjusted in accounts for a long period against the Institute mentioned below:

Gwalior UniversityVidyasagar UniversityBurdwan UniversityNECRO, IGNOUMlzoram UniversityNorth Eastern Hili UniversityBS Mlpun, ShillongGlobal India Foundation [Last Year Rs.8,OO,000.00]India Central Asia Foundation [Last Year Rs.15,15,OOO.00]Rajib Gandhi University [Last Year Rs.2,65,OOO.00]

Rs. 2,00,000.00Rs. 35,684.00Rs. 1,75,000.00Rs. 2,00,000.00Rs. 5,85,000.00Rs. 5,27,000.00Rs. 3,50,000.00Rs.16,12,440.00Rs.10,OO,obo.00Rs. 6,65,000.00

JIPage Continuation Sheet

33

0\GUPTA &. MITRAKolkata

b. Amount of advance for the purchase of Foreign Journals and Periodicals as at 31.03.2012 wasRsA4,47,353.18 [As on 31.03.2011 was Rs.21,95,449.18}. Register showing partv-wtse details shouldbe maintained and to be produced In next course of Audit.

9. provisions:

a. The Institute has made the following ad-hoc provisions:~ Provision for Gratuity Rs.3,OO,000/-~ Provison for Pension & Leave salary RsA,OO,OOO/-~ Provision for House Building Loan RsA,OO,OOO/-

b. An amount of RsA6,OO,OOO/-being debited to capital Works-in-Progress by crediting Provisions forcapital Work-in-Progress. The utilization of the said amount of Rs.46,OO,OOO/-is yet to be done.

c. Some of the Liabilities and Provisions made in the earlier year for the Seminar/ Symposium in respectof Central Asia, South-East Asia, North-East, General, Bengali Net, Fellowship and others are still lyingunpaid & unadjusted during the financial year ended on 31.03.2012.

For GUPTA & MITRAChartered AccountantsFirm Regd. No. 30l037E

_---:.,£-;.~I'U'""'",t7/l/VU~~

Place: KolkataDate: 30th-Nov-20l2

T.K. Datta, PartnerMembership No. 050928

41Page Continuation Sheet

34

GUPTA & MITRAChartered Accountants

"Windsor House" Room No. 1429, R.N. Mukherjee Road

Kolkata - 700001e-Mail:[email protected]

Phone No. 22483846, 22104377,40661574

This is to certify that Maulana Abul Kalam Azad Institute of Asian Studies of Plot No. 166, Block - IB, Sector-III, Salt Lake City, Kolkata - 700106 presented three numbers of Utilization Certificate in Form GFR 19Aduring the year 2011-12 out of Fund received during the year from Department of Culture (Non-Plan)amounting to RS.3,74,00,0001-, Rs.70,37,0001- and RS.1 ,08,00,0001- respectively. The said Grant has fullybeen utilized during the year as verified by us from records except Grant received from Department ofCulture PLAN (Creation of Fixed Assets), which includes unspent balance for the year 2010-2011RS.39,38,382/-, utilizing during this year, and Non-Plan Grant of Rs.18,62,368/- yet to be utilized.

A sum of Rs.69,21 ,756/- from the Plan Grant (Creation of Capital Assets) set aside by creating provision asat 31-03-2012.

For GUPTA & MITRAChartered Accountants

Firm Regd No. 301037E

Place: KolkataDate: 3Oth-Nov-2012

T.K. DattaPartner

Membership No. 050928

35

AUDIT OBSERVATIONS AND COMMENTS ON ACCOUNTS

Notes for compilation of Financial Statement of the Institute for the Year ended 31 st March, 2012

Modifications made by Audit in the observations offered earlier by them.

SI. Observations offered earlier Modifications made RemarksNo

1. Significant Accounting Policies No modification

2. Activities of the Institute No modification

3. Grants-in-Aid during 2011 - 12 No modification

4. Stock of Library Books No modification

5. External Research Projects Grant Modified as under:

i) It appears that 9 nos of Project a. As on 31.03.12, there areof earlier years involving an nine ongoing projectsamount of RS.14,25,000 were involving Rs. 14,25,000.00incomplete as at lying under the Institute.31st March, 2012

ii) Rs. 95,28,226 being the b. Projects involvingadvance lying as at 31st March, RS.95,28,226.00 for South-2012 towards the Project Grant East Asia, Central Asia,of [South -East Asia, Central North-East and MaulanaAsia, North-East and Maulana Azad life are yet to beAzad (Life)] against which most completed.of the advances are lyingoutstanding for a long period.

iii) The Institute should efficiently Withdrawn Subsequently Auditcontrol and monitor the projects, observed that vigorousso that the projects are being monitoring andcompleted within the stipulated continuous chasingperiod. If the projects are not with the Fellows havecompleted in time the very been initiated by thepurpose of the projects may be Institute to get thedefeated. It may be noted that, Projects completedthe advances made to the within the stipulatedexternal fellows should be period and accordinglysettled in time to avoid huge the Para has beenoutstanding balances in the withdrawn.account

36

••••


6. Deficiencies in Internal Control Modified as: Suggestion forimproving Internal FinancialManagement System

i) The expense vouchers should a. The Fund Register should beclearly indicate the amount of updated after every paymentunutilised balances of grant to exhibit the fund availableavailable after such payment against the Grant urider theis made. respective head.

ii) The vouchers on payment were b. The vouchers on paymentnot stamped as "Paid and should be stamped as "PaidCancelled" to avoid any & Cancelled" to avoid scopesubsequent use. of double payment.

iii) The Institute should maintain Withdrawn The Institute maintainsBill Register. Bill Register.

iv) The Stock Register should c. The Stock Register shouldcontain the voucher/sub-voucher show item-wise voucher /numbers. Without such record sub-voucher number towe are unable to ascertain confirm that the items werewhether all the items were taken into stock.taken to stock.

v) The Head of Accounts should d. No modificationbe clearly mentioned in thevouchers.

vi) Depreciation has not been e. No modificationprovided on addition to Librarybooks during the financial year.

vii) Fixed asset are not physically f. Fixed Assets should beverified by the Institute physically verified by the

Institute.

7 Bank Transaction No Modification

37


8 Advances Modified as: Register forAmount Released againstSanctioned Project Work or forholding Seminars etc.

The Institute should maintain The Institute should maintainAdvance Register separately for registers showing project-wiseProjects, Fellow & Staff. instalment amount released in

favour of the fellows and amounreleased as grant to the differeninstitutions for holding seminars,conference etc.

On verification of advances, it is a. On verification it is found thatfound that the following advances the following amount of grantare remaining in Accounts for a released by MAKAIAS arelong period. remaining unadjusted in

accounts for a long periodagainst the Institutementioned below

i) Advance to Employees Withdrawn Vouchers wereProf. Om Prakash Mishra submitted and(Advanced on 28.06.2010) adjusted in accounts

ii) Advance to Others No modification

iii) Amount of advance for the Amount of advance for thepurchase of Foreign Journals purchase of Foreign Journalsand Periodicals as at and Periodicals as at31.03.2012 was 31.03.2012 was Rs. 44,47,353.18Rs. 44,47,353.18 (as on (as on 31.03.2011 was31.03.2011 was Rs. 21,95,449.18). RegisterRs. 21,95,449.18). No party showing party-wise detailswise details were made should be maintained and to beavailable to us. produced in next course of Audit

9 Provisions No Modification

38

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MAULANA ABUL KALAM AZAD INSTITUTE OF ASIAN STUDIES(An Autonomous Body under the Ministry of Culture, Government of India)IB BLOCK, PLOT NO. - 166, SECTOR - III, SALT LAKE, KOLKATA - 700106

E-mailE-mailE-mailWebsite

[email protected] [email protected]@makaias.gov.inwww.makaias.gov.in

~ ~ : (o~~) ~~~lJ-&&~~/~~~~-(9&~&~ : (o~~) ~~~lJ-&&~~/&&~=?I&&=?~Tele Fax: (033) 2335-662917626Phone: (033) 2335-6623/6642/6629

SINo Letter No. and date Amount

Department of Culture Rs.Non-Plan

i) F.12-7/2011-C&M dt. 9.06.2011 63,69,000.00

ii) F.12-7/2011-C&M dt.30.03.2012 44,31,000.00

Grand Total 1,OB,OO,OOO.00

Certified that out of RS.1,OB,OO,OOO.OOof Grant-in-Aid sanctioned during theyear2011-12 in favour of MaulanaAbulKalam Azad Institute of Asian Studies,Kolkata under Ministry of Culture, letternos. given in the margin and a sum ofRs.B9,37,632.00 against Non-Plan hasbeen utilized for the purpose for whichit was sanctioned and the balanceRS.1B,62,36B.00 remaining unutilizedat the end of the year 2011-12

FORM GFR 19-A[See Government ofIndia's Decision (1) below Rule150]

Form of Utilization Certificate (Non-Plan)

signature MJt-f.;«ICfi I Director

~ ~ 1!flle'PI ~Designation: ~ ~ ~

@8UlnaAbUIKaJamAzadsf ,. of sl n Studies, . • \Soo ~o'i.Date....... t. t~ i cl!cata - 700 10640

m

--~~~~~~~

(tit4ifCf si?ll

41

45

53

87

Form of Financial Statements (Non-Profit Organizations)

Name of Entity: MAULA A ABUL KALAM AZAD INSTITUTE OF ASIAN STUDIES, KOLKATA

Balance Sheet as at 31.3.2012

(Figures in Rupees)

CORPUS I CAPITAL FUND AND LIABILITIES Schedule Current year Previous year

CORPUS CAPITAL FUND 1 15,29,41,860.71 15,77,40,018.18

RESERVE AND SURPLUS 2 - -

EARMARKED I'ENDOWMENT OF FUND 3 20,141.00 16,599.00

SECURED LOANS AND BORROWINGS 4 - -

UNSECURED LOANS AND BOROWINGS 5 - -

DEFERRED CREDIT LIABILITIES 6 - -

CURRENT LIABILITIES AND PROVISIONS 7 3,12,45,806.00 2,25,72,789.00

TOTAL 18,42,07,807.71 18,03,29,406.18

ASSETS

FIXED ASSETS 8 10,20,34,667.73 10,97,11,895.49

CAPITAL-WORK-IN-PROGRESS 8 1,17,12,857.00 71,12,857.00

MAULANA AZAD MEMORABALIA 8 90,64,770.39 99,54,367.10

INVESTMENTS - FROM EARMARKED! 9 -- --ENDOWMENT FUNDS

INVESTMENTS - OTHERS 10 1,00,000.00 1,00,000.00

CURRENT ASSETS, LOANS, ADVANCES ETC. 11 6,12,95,512.59 5,34,50,286.59

MISCELLANEOUS EXPENDITURE 12 -- -

TOTAL 18,42,07,807.71 18,03,29,406.18

SIGNIFICANT ACCOUNTING POLICIES 24

CONTINGENT LIABILITIES AND 25NOTES ON ACCOUNTS

~ector~~~~

VJ~l

=iieFEf55

Form of Financial Statements (Non-Profit Organizations)

Name of Entity: MAULANA ABUL KALAM AZAD INSTITUTE OF ASIAN STUDIES, KOLKATA

INCOME AND EXPENDITURE ACCOUNT FOR THE PERIODNEAR ENDED 31.3.2012(Amount in Rupees.)

INCOME Schedule Current Year Previous Year

Income from Sales/Services 12 -- --Grants/SubsidiesPlan (As per Note below) 13 2,96,40,109.00 3,65,76,644.00North-East 13 -- 60,00,000.00Non-Plan 13 1,08,00,000.00 80,18,010.00Grant from other Institution 13 4,57,320.00 --Fees/Subscriptions 14 -- --Income from Investments (Income on Invest from 15 -- --earmarked/ endow. Funds transferred to Funds)Income from Royalty, Publications, etc. 16 69,550.00 90,175.00Interest Earned 17 13,34,265.00 13,74,220.00Other Income 18 18,502.00 61,459.00Decrease in stock of Finished Goods 19 -- --and works-in-progress

Total (A) 4,23,19,746.00 5,21,20,508.00

EXPENDITUREEstablishment Expenses 20 77,55,791.00 70,18,523.00Other Administrative Expenses etc. 21 7,81,841.00 10,22,611.00Expenditure on Grants etc.( Plan) 22 3,87,13,477.00 3,96,17,778.44Interest 23 6,620.00 5,302.00Depreciation (Net Total at the year-end 1,26,35,169.47 50,21,718.04corresponding to Schedule 8)

Total (B) 5,98,92,898.47 5,26,85,932.48

Balance being excess of over Income Expenditure 1,75,73,152.47 5,65,424.48(B-A) Transfer to Special Reserve (Specify each)Transfer to/from General ReserveBALANCE BEING SURPLUS/ (DEFICIT)CARRIED TO CORPUS/CAPITAL FUND

Significant accounting Policies 24Contingent Liabilities and Notes on Accounts 25

Note:1. Grant received for RsA,44,37,000.00 under Plan Head out of which Rs.1, 10,15,511.00 transferred to Capital Alefor acquisition of Capital Assets & Rs.37,81 ,380.00 transferred to capital account for advance project grant paid toproject fellows. Net amount of Rs.2,96,40, 109.00 has been shown in the Income & Expenditure Alc .

~ector~~~~

v;~rll'nf~~Maulana Abul Kalam AzadInstitute of Asian Studlea

\tM

FORM OF FINANCIAL STATEMENTS (NON-PROFIT ORGANISATION)


Schedules Forming Part of Balance Sheet as at 31.3.2012

(Figures in Rupees)

Current Year Previous Year

SCHEDULE -1 CORPUS/CAPITAL FUND

Balance as at the beginning of the year 15,77,40,018.18 14,83,75,225.66

Add: Contribution towards 1,10,15,511.00 74,51,882.00Corpus/Capital Fund(As per Note below A)

Add: Contribution towards advance 3781 380.00 1,47,96,891.00 24,72,780.00project grant to the Corpus Fund 17,25,36,909.18(AS per Note below B)

Add: Addition to the corpus fund - 6,750.00

Add/Less: Balance of net expenditure 1 7S 7~ 1S? 47 1 757315247

Form of Financial Statements (Non-Profit Organisations)

Name of Entity: MAULANAABUL KALAM AZAD INSTITUTE OF-ASIAN STUDIES, KOLKATA

Schedules Forming Part of Balance Sheet as at 31.3.2012.

(Figures in Rupees)


SCHEDULE 2 - RESERVES AND SURPLUS

1. Capital Reserve:

As per last account Nil Nil Nil Nil

Addition during the year Nil Nil Nil Nil

Less: Deductions during he year(Depreciation) Nil Nil Nil Nil

2. Revaluation Reserve:

As per last Account Nil Nil Nil Nil -~;1,--


Less: Deductions during the year Nil Nil Nil Nil

3. Special Reserve:

As per last Account Nil Nil Nil Nil



4. General Reserve:

As per last Account Nil Nil Nil Nil



~ector~~~~

v;ft«nf~~Maulana Abul Katam AzadInstitute of Asian Studlea

e~q;~ """o;tdl • \.too \."Salt Lake City, KOlkata • 700 106

56

FORM OF FINANCIAL STATEMENTS (NON-PROFIT ORGANISATIONS)

Name of Entity: MAULANA ABUL KALAM AZAD INSTITUTE OF ASIAN STUDIES

SCHEDULES FORMING PART OF BALANCE SHEET AS AT 31 MARCH 2012

(Figure in Rupees)

SCHEDULE3-EARMARKED/ENDOWMENTFUNDS FUND-WISE BREAK UP TOTALS

Fund Fund XX Fund YY Fund ZZ Current PreviousBuilding Year Year

a) Opening balance of the funds 16,599.00 Nil Nil Nil 16,599.00 13,467.00b) Additions to the Funds:i) Donations/grants Nil Nil Nil Nil Nil Nilii) Income from investments made

on account of fundsiii) Other additions (Bank Interest) 3,542.00 Nil Nil Nil 3,542.00 3,132.00

Total (a + b) 20,141.00 Nil Nil Nil 20,141.00 16,599.00

c) Utilization IExpenditure towardsobjectives of funds

i) Capital Expenditure- Fixed Assets Nil Nil Nil Nil Nil Nil- Others Nil Nil Nil Nil Nil NilTotal

ii) Revenue Expenditure- Salaries, Wages and allowances etc. Nil Nil Nil Nil Nil Nil- Rent Nil Nil Nil Nil Nil Nil- Other Administrative expenses Nil Nil Nil Nil Nil NilTotal

Total (c) Nil Nil Nil Nil Nil Nil

NET BALANCE AS AT THE YEAR - END(a + b - c) 20,141.00 Nil Nil Nil 20,141.00 16,599.00

Notes

1. Disclosures shall be made underrelevant heads based on conditionsattaching to the grants.

2. Plan Funds received from theCentral/State Governments are to beshown as separate Funds and not tobe mixed up with any other Funds.

~ector~~~~

~fn-qHf~~Maulana Abu] Kalam AzadInstitute of Asian StudIes

etfC!€\"6f\Jfe", ~C!i""C\1 • \1.0 \.~Salt Lake City, Kolksta • 700 106

57

FORM OF FINANCIAL STATEMENT (NON-PROFIT ORGANISATIONS)


SCHDULES FORMING PART OF BALANCE SHEET AS AT 31.3.2012

(Amount-Rs.)


SCHEDULE 4-SECURED LOANS .AND BORROWINGS

1. Central Government Nil Nil

2. State Government (Specify) Nil Nil

3. Financial Institutions

a) Term Loans Nil Nil

b) Interest Accrued & Due Nil Nil Nil Nil

4. Banks:

a) Term Loans

- Interest Accrued & Due Nil Nil

b) Other Loans (Specify)

- Interest accrued & due Nil Nil Nil Nil

5. Other Institutions & Agencies Nil Nil

6. Debentures & Bonds Nil Nil

7. Others (Specify) Nil Nil

TOTAL Nil

Note: Amounts due within one year

~ector~~~~

vJt'}nf~~Maulana Abul Kalam AzadInstitute of Asian Stud lea

QM"6fufi!, ~"ij;jdl • \100 \.~Salt Lake City, Kolkata • 700 106

58

b

(Amount Rs.)

FORM OF FINANCIAL STATEMENT (NON-PROFIT ORGANISATIONS)


SCHDULES FORMING PART(OF BALANCE SHEET AS AT 31.3.2012


SCHEDULE 5-UNSECURED LOANS AND BORROWINGS

1. Central Government Nil Nil

2. State Government Nil Nil

3. Financial Institutions Nil Nil

4. Banks:

a) Term Loans Nil Nil

b) Other loans (Specify) Nil Nil

5. Other Institutions and Agencies Nil Nil

6. Debentures and Bonds Nil Nil

7. Fixed Deposits Nil Nil

8. Others (Specify) Nil Nil

TOTAL Nil Nil


SCHEDULE 6-DEFERRED CREDIT LlABILlTITES Current Year Previous Year

a) Acceptances secured by hypothecation of Nil Nilcapital equipment & other assets

b) Others Nil Nil

TOTAL Nil Nil


~ector~~~~

~~lif~~Maulana Abul Kalam AzadInstitute of Asian Studies

\1Mc:ti~ ctIE'iGdl • \too t.~Salt Lake City, KOlkats • 700 106

59


Name of Entity: MAULANA ABUL KALAM AZAD INSTITUTE OF ASIAN STUDIES

SCHEDULES FORMING PART OF BALANCE SHEET AS AT 31 MARCH 2012

(Amount in Rupees)


Details Amount Details AmountSCHEDULE 7 - CURRENT LIABILITIESAND PROVISIONS

CURRENT LIABILITIES

a) Acceptances - -Sundry Creditors

For goods - -For others - -

i) Library Books 3,413.00 3,413.00

ii) Library (Journals & Periodicals) 50.00 50.00iii) Vendors (Journals & Periodicals) 23,21,756.00 16,11,050.00iv) Security Deposit(Journals & Periodicals) 80,935.00 -v) Maulana Azad Building (Renovation) 139.00 139.00vi) Maulana Azad Building (Maintenance) - 4,72,500.00

24,06,293.00 20,87,152.00

Advance Received

Interest Accrued but not due on :Secured Loan/BorrowingsUnsecured Loan/Borrowings

b) Statutcry-l.iabilities :OverdueOthers

c) Other Current Liabilities

i) Accounts PayablePlan 500.00 500.00Non - Plan - -

500.00 500.00

ii) Miscellaneous Remittanc

Plan 1,11,330.00 19,217.00Non - Plan 1,02,805.00 33,510.00

2,14,135.00 52,727.00iii) Security Deposit 5,511.00 75,248.00

(Journals & Periodicals)iv) Security Deposit (Others) 77,357.00 72,357.00

Total (A) 27,03,796.00 22,87,984.00

~~ ~ector,.

(Amount in Rupees)

Details Current Details PreviousYear Year

PROVISIONSFor TaxationGratuity 8,75,000.00 5,75,000.00Superannuation/Pension - -Accumulated Leave Encashment 10,50,000.00 6,50,000.00Trade Warranties/ ClaimOther (Specify)

i) Provision for Research Projecta) Central Asia 1,57,905.00 1,00,000.00b) South Asia 10,303.00 -c) North-East 27,000.00 52,000.00

1,95,208.00 1,52,000.00

ii) Provision for Seminar/Symposiuma) South - East Asia 15,32,019.00 18,50,600.00b) Central Asia 25,12,649.00 21,78,149.00c) North-East 32,32,888.00 17,82,888.00d) General 3,89,025.00 11,22,000.00

76,66,581.00 69,33,637.00iii) Provision for E.C.lF.C/Society Meeting 5000.00 -iv) Provision for Library Maintenance - 53,385.00v) Provision for Audit Fee 12,000.00 11,OOO.Obvi) Provision for Maulana Azad Memorabilia 3,52,718.00 19,68,626.00vii) Provision for Printing & Publication (Laukik) 1,10,000.00 2,65,000.00viii) Provision for Fellowship

a) South-East Asia 60,684.00 60,684.00b) North-East 20,000.00 20,000.00

80,684.00 80,684.00ix) Provision for Project Grant

a) Other than North-East 21,90,500.00b) North-East 20,25,000.00

42,15,500.00 -x) Provision for Capital Work in Progress 1,17,12,857.00 71,12,857.00xi) Provision for House Building loan Advance 5,81,000.00 1,81,000.00xii) Provision for Municipal Tax (Museum) - 54,317.00xiii) Provision for Website & Internet Service 50,000.00 50,000.00xiv) Provision for Fellowship (Arrear) - 5,28,671.00xvi) Provision for Maulana Azad Museum 15,50,000.00 15,50,000.00xvii) Provision for Traveling Expenses (Domestic) 82,169.00 1,18,628.00xviii) Advance to Govt. Servant 3,293.00 -

Total (B) 2,85,42,010.00 2,02,84,805.00

Total (A + B) 3,12,45,806.00 2,25,72,789.00

~ector~~~~

't.(~~lif mv.rtr-r ~MaIJlana Abul Kalam AzadInstitute of Asian Studle.

awot.

MAULANA ABUL KALAM AZAD INSTITUTE OF ASIAN STUDIES

SCHEDULE - 7(A)

Breakup of item 2 (b)(i)

Sundry Creditors

Library Books

Readers Service

Manas Publication

Emancipation Publication

Library (Journals & Periodicals)

Mainstream

Vendors (Journals & Periodicals)

VP.H. Subscription Agency

Security Deposit(Journals & Periodicals)

VP.H. Subscription Agency

Maulana Azad Building (Renovation)C.P.W.O

SCHEDULE - 7 (B)

Provision for Project Grant

M Areas other than North Easti) Global India Foundation

ii) Project of Dr. Amitabha Bhattacharya

iii) Project of S. Sunderasan

iv) Project of Global India Foundation

v) . Project of Phalguni Motilal

vi) Project of K.K.N.Kurup

B) North-East

i) Project of Eastern News TV

ii) Project of O. Nath

iii) Project of Sudhir Singhiv) Project of T.N Banerjee

v) Project of Phalguni Motilal

Provision for Seminar/SymposiumCentral Asia

i) Seminar at Gwalior University

ii) Seminar of India Central Asia Foundation

iii) Seminar At Jamia Millia University

iv) Global India Foundation

Rs. 255.00

Rs. 2,618.00

Rs. 540.00

Rs. 50.00

Rs. 4,00,000.00

Rs. 1,30,000.00

Rs. 1,60,500.00

Rs. 8,00,000.00

Rs. 4,00,000.00

Rs. 3,00,000.00

Rs.10,00,000.00

Rs. 2,50,000.00

Rs. 1,50,000.00

Rs. 1,25,000.00

Rs. 5,00,000.00

Rs. 2,00,000.00

RS.10,00,000.00

Rs. 3,50,149.00

Rs. 9,62,500.00

62

Rs. 3,413.00

Rs. 50.00

Rs.23,21,756.00

Rs. 80,935.00

Rs. Rs. 24,06,293.00139.00

RS.21 ,90,500.00

RS.20,25,000.00 Rs. 42,15,500.00

RS.25,12,649.00

~ector~~~~

'I.(~'Z}(if~~Maulana Abul Kalam AzadInstitute of Asian Studle.

~t(!'ec1\q;~ '4iIti'lilildl • \too to~Salt Lake City, KOlkata • 700 106


South-East Asia

i) NECRO IGNOU

ii) Bardwan

iii) Global India

iv) Manipal

North-East

i) Seminar at Rajiv Gandhi University

ii) Seminar at Mizoram University

iii) Seminar at North-Estern Hill University

iv) -00-

v) Seminar at Shillong (B.S.Mipun)

vi) Seminar at North Bengal University

vii) Seminar of N.E.R.C.I.C.S.S.R

viii) Seminar at Assam University

ix) Seminar at Oippu

x) Seminar at Silchar University

xi) Seminar at Rajiv Gandhi University

xii) -00-

General

i) Jawaharlal Nehru University

ii) Seminar at U.K

iii) Alliance Francis

Provision for Fellowship

South-East Asia

Dr. Ujjayan Bhattacharya

Dr. Malika Basu

North-East

Dr. I.S. Mumtaza Khatun

RS.2,00,000.00

RS.1,75,000.00

RS.6,57,019.00

RS.5,00,000.00

Rs.2,65,000.00

RS.5,85,000.00

RS.2,35,000.00

RS.2,92,000.00

Rs.3,50,000.00

Rs. 55,888.00

RS.2,00,000.00

RS.5,00,000.00

RS.2,00,000.00

RS.1,50,000.00

RS.2,00,000.00

RS.2,00,000.00

RS.1,40,025.00

RS.1,25,000.00

Rs.1,24,000.00

Rs. 35,684.00

Rs. 25,000.00

Rs. 20,000.00

63

RS.15,32,019.00

Rs.32,32,888.00

RS.3,89,025.00 RS.76,66,581.00

Rs. 60,684.00

RS.20,000.00 Rs. 80,684.00

~ector~~~~

vJ't-qnf ~ ~Maulana Abu! Kalam AzadInstitute of Asian Studte.

\\W:c:llili~ ~~ij;(al • "00 ~o~Salt Lake City, Kolkata • 700 106


Provision for Research Project

Central Asia

MS.Diloram Karamat

South Asia

Shri Subhra Parui

North East

i) Research Project Nagaland University

ii) Shri Mrinal Kanti Chakma

RS.1,57,905.00

Rs. 10,303.00

Rs. 7,000.00

Rs. 20,000.00 Rs. 27,000.00 Rs. 1,95,208.00

Provision for Website Maintenance & Internet Service

Bangali Net Rs. 50,000.00

Provision for Traveling Expenses (Domestic)

Shri Subhra Parui Rs. 3,352.00

Dr. Anuradha Bhattacharya Rs 9,107.00

Ms. Safura Razzaq Rs. 490.00

Ms. Sreemati Ganguly Rs. 2,670.00

Shri Abhik Samanta Rs. 26,300.00

Ms. Antara Mitra Rs. 27,250.00

Shri Krisnan Srinivasan Rs. 13,000.00 Rs. 82,169.00

Provision for Printing & Publication

Laukik Rs. 1,10,000.00

Security Deposit (Others)

i) Security Service Rs 56,076.00

ii) Car Hiring Service Rs. 15,000.00

iii) House Keeping Service Rs. 6,281.00

iv) Library Equipment Rs. 7,830.00 Rs. 77,357.00

~~ctor~~~~

vJt'llif~~Maufana Abul Kalam AzadInstitute of Asian Studies

\tMec;~


SCHEDULE 7(A)

Break up of item 6 (ii)

Miscellaneous Remittance

From previous year 2010-11 Rs. 5,M7.00

a) T D.S. (Income Tax)

Plan Rs. 88,485.00

Non-Plan Rs. 52,280.00 RS.1,40,765.00

b) TD.S.(Profession Tax)

Plan Rs. 3,680.00

Non-Plan Rs. 2,420.00 Rs. 6,100.00

c) TD.S.(lncome Tax Contractorland lady)

Plan Rs. 14,118.00

Non-Plan Rs. nil Rs. 14,118.00

d) House Building Loan Rs. 5,000.00

e) Pay & Allowances Remictance Rs 13,908.00

f) C.P.F. Clearing Rs. 18,981.00

g) C.P.F. Advance Rs. 5,306.00

h) C. P.F. Contribution + Interest Rs. 4,910.00 Rs. 2,09,088.00

Rs. 2,14,135.00

~ector~~~~

vJtr,}Hf~~Maufana Abul Kalam AzadInstitute of Asian Studle.

QMCli~ ~et'l4dl • ~oo t.~Salt Lake City, Kolkata • 700 106

65

FORM OF FINANCIAL STATEMENTS (NON-PROFIT ORGANISATIONS )

Name of the Entity: MAULANA ABUL KALAM AZAD INSTITUTE OF ASIAN STUDIES, KOLKATA

SCHEDULES FORMING PART OF BALANCE SHEET AS ON 31.3.2012

SCHEDULE 8 - FIXED ASSETS A. ( Out of the Amount of Grant-in-Aid received from the Dept. of Culture, Govt. of India)

0\0\

DESCRIPTION GROSS BLOCK NET BLOCKCost I valuation Additions Deduction Cost I valuation DEPRE- As at the As at theas at beginning during during at the end CIATION Current Previous

of the year the year the year of the year year end year end

A. FIXED ASSETS

1. LAND:a) Freehold 0.00 0.00 0.00 0.00 0.00 0.00 0.00b) leasehold 0.00 0.00 0.00 0.00 0.00 0.00 0.00

2. BUILDINGS:a) On Freehold Land 0.00 0.00 0.00 0.00 0.00 0.00 0.00b) Salt Lake Campus (Azad Bhavan Building) 7,71,31,505.69 0.00 0.00 7,71,31,505.69 77,13,150.57 6,94,18,355.12 7,71,31,505.69c) Ownership Flats I Premises (Maulana Bldg.) 62,67,660.35 0.00 0.00 62,67,660.35 6,26,766.03 56,40,894.32 62,67,660.35d) Superstructures on land not belonging to the entity 0.00 0.00 0.00 0.00 0.00 0.00 0.00

3. PLANT & MACHINERY 0.00 0.00 0.00 0.00 0.00 0.00 0.004. VEHICLES 0.00 0.00 0.00 0.00 0.00 0.00 0.005. FURNITURE, FIXT~RES 88,48,598.34 4,31,285.00 0.00 92,79,883.34 9,03,579.64 83,76,303.70 88,48,598.34

6. OFFICE EQUIPMENT 11,01,254.12 1,30,502.00 0.00 12,31,756.12 1,83,182.12 10,48,574.00 11,01,254.12

7. COMPUTER/PERIPHERIALS/SOFTWARES 9,01,323.79 2,25,322.00 0.00 11,26,645.79 6,20,125.29 5,06,520.50 9,01,323.79

8. ELECTRICAL EQUIPMENTS 66,819.71 0.00 0.00 66,819.71 53,455.76 13,363.95 66,819.71

9. LIBRARY - BOOKS 92,69,460.84 30,85,256.00 0.00 1,23,54,716.84 9,26,946.08 1,14,27,770.76 92,69,460.84

10. LIBRARY - JOURNALS 61,21,435.46 90,140.00 0.00 62,11,575.46 6,12,143.55 55,99,431.91 61,21,435.46

11. TUBEWELLS & WATER SUPPLY 0.00 0.00 0.00 0.00 0.00 0.00 0.00

12. OTHER FIXED ASSETS 0.00 0.00 0.00 0.00 0.00 0.00 0.00

TOTAL OF CURRENT YEAR 10,97,08,058.30 39,62,505.00 0.00 11,36,70,563.30 1,16,39,349.04 10,20,31,214.26

PREVIOUS YEAR 10,97,08,058.30

B. CAPITAL WORK IN PROGRESS 71,12,857.00 46,00,000.00 0.00 1,17,12,857.00 0.00 1,17,12,857.00 71,12,857.00

C. MAULANAAZAD MEMORABILIA 99,54,367.10 1,05,840.00 0.00 1,00,60,207.10 9,95,436.71 90,64,770.39 99,54,367.10

TOTAL 12,67,75,282.40 86,68,345.00 0.00 13,54,43,627.40 1,26,34,785.75 12,28,08,841.65 12,67,75,282.40

~ector~~~~

1{~lIf~~Mau!ana Abu! Kalam AzadInatitute of A&lan Studl ••~~~.'"o~o~

Salt Lake City, Kolkata • 700 106




SCHEDULE 8 - FIXED ASSETS B. ( Out of the Amount of Grant-in-Aid received from U.N.H.C.R. )

DESCRIPTION GROSS BLOCK NET BLOCK

Cost I valuation Additions Deduction Cost I valuation DEPRE- As at the As at theas at beginning during during at the end CIATION Current Previous

of the year the year the year of the year year end year end

A. FIXED ASSETS

1. LAND:a) Freehold 0.00 0.00 0.00 0.00 0.00 0.00 0.00b) leasehold 0.00 0.00 0.00 0.00 0.00 0.000.00

2. BUILDINGS:a) On Freehold Land 0.00 0.00 0.00 0.00 0.00 0.00 0.00b) Salt Lake Campus (Azad Bhavan Building) 0.00 0.00 0.00 0.00 0.00 0.00 0.00c) Ownership Flats I Premises (Maulana Bldg.) 0.00 0.00 0.00 0.00 0.00 0.00 0.00d) Superstructures on land not belonging to the entity 0.00 0.00 0.00 0.00 0.00 0.00 0.00

3. PLANT & MACHINERY 0.00 0.00 0.00 0.00 0.00 0.00 0.00

4. VEHICLES 0.00 0.00 0.00 0.00 0.00 0.00 0.00

5. FURNITURE, FIXTURES 0.00 0.00 0.00 0.00 0.00 0.00 0.00

6. OFFICE EQUIPMENT 0.00 0.00 0.00 0.00 0.00 0.00 0.00

7. COMPUTER I PERIPHERIALS 0.00 0.00 0.00 0.00 0.00 0.00 0.00

8. ELECTRICAL EQUIPMENTS 0.00 0.00 0.00 0.00 0.00 0.00 0.00

9. LIBRARY - BOOKS 3,837.19 0.00 0.00 3,837.19 383.72 3,453.47 3,837.19

10. LIBRARY - JOURNALS 0.00 0.00 0.00 0.00 0.00 0.00 0.00



TOTAL OF CURRENT YEAR 3,837.19 0.00 0.00 3,837.19 383.72 3,453.47

PREVIOUS YEAR 4,263.54 0.00 0.00 4,263.54 426.35 3,837.19

B. CAPITAL WORK IN PROGRESS 0.00 0.00

TOTAL 3,453.47 3,837.19

~ector-.tn:wrr ~ ~ ~

v:::t'llilf ~ ~Maulana Abul Kalam AzadInstitute of Asian Studlea~fur.!.~ .~oo ~o"

Salt Lake City, Kolkete • 700 106

r)

J

SCHEDULE 8 - FIXED ASSETS




( A+ B

0'100

DESCRIPTION GROSS BLOCK NET BLOCKCost I valuation Additions Deduction Cost I valuation DEPRE- As at the As at theas at beginning during during at the end CIATION Current Previous

of the year the year the year of the year year end year endA. FIXED ASSETS

1. LAND:

a) Freehold 0.00 0.00 0.00 0.00 0.00 0.00 0.00b) leasehold 0.00 0.00 0.00 0.00 0.00 0.00 0.002. BUILDINGS:

a) On Freehold Land 0.00 0.00 0.00 0.00 0.00 0.00 0.00

b) Salt Lake Campus (Azad Bhavan Building) 7,71,31,505.69 0.00 0.00 7,71,31,505.69 77,13,150.57 6,94,18,355.12 7,71,31,505.69c) Ownership Flats I Premises (Maulana Bldg.) 62,67,660.35 0.00 0.00 62,67,660.35 6,26,766.03 56,40,894.32 62,67,660.35d) Superstructures on land not belonging to the entity 0.00 0.00 0.00 0.00 0.00 0.00 0.003. PLANT & MACHINERY 0.00 0.00 0.00 0.00 0.00 0.00 0.004. VEHICLES 0.00 0.00 0.00 0.00 0.00 0.00 0.00

5. FURNITURE, FIXTURES 88,48,598.34 4,31,285.00 0.00 92,79,883.34 9,03,579.64 83,76,303.70 88,48,598.34

6. OFFICE EQUIPMENT 11,01,254.12 1,30,502.00 0.00 12,31,756.12 1,83,182.12 10,48,574.00 11,01,254.12

7. COMPUTER I PERIPHERIALS 9,01,323.79 2,25,322.00 0.00 11,26,645.79 6,20,125.29 5,06,520.50 9,01,323.798. ELECTRICAL EQUIPMENTS 66,819.71 0.00 0.00 66,819.71 53,455.76 13,363.95 66,819.71

9. LIBRARY - BOOKS 92,73,298.03 30,85,256.00 0.00 1,23,58,554.03 9,27,329.80 1,14,31,224.23 92,73,298.03

10. LIBRARY - JOURNALS 61,21,435.46 90,140.00 0.00 61,21,435.46 6,12,143.55 55,99,431.91 61,21 ,435.46



TOTAL OF CURRENT YEAR 10,97,11,895.49 39,62,505.00 0.00 11,36,74,400.49 1,16,39,732.76 10,20,34,667.73

PREVIOUS YEAR 10,97,11,895.49

B. CAPITAL WORK IN PROGRESS 71,12,857.00 46,00,000.00 0.00 1,17,12,857.00 0.00 1,17,12,857.00 71,12,857.00

C. MAULANAAZAD MEMORABILIA 99,54,367.10 1,05,840.00 0.00 1,00,60,207.10 9,95,436.71 90,64,770.39 99,54,367.10

TOTAL 12,67,79,119.59 86,68,345.00 0.00 13,54,47,464.59 1,26,35,169.47 12,28,12,295.12 12,67,79,119.59-----........ .I

... ~:~~._ ~ . 11?-~~~ r;;-Irector. -,' ~....,'

• i •••~~." ••• ~~~~"

MAULANA ABUL KALAM AZAD INSTITUTE OF ASIAN STUDIESFixed Asset Schedule for the year 2011-12

SI. Assets Qty. Block as on Add during R/off. Gross Block Depreciation Depreciation Total Net BlockNo 1.4.2011 2011-12 Adjust. As on 31.3.12 on value for Depreciation as on

as on 1.4.11 2011-12 31.3.2012

FURNITURE & FITIINGS1 Filing Cabinet 32 174424.66 0.00 0.00 174424.66 17442.47 0.00 17442.47 156982.192 Filease Pockets 600 2227.95 0.00 0.00 2227.95 222.79 0.00 222.79 2005.153 Chairs (Steel) 324 699629.39 0.00 0.00 699629.39 69962.94 0.00 69962.94 629666.454 -do- (Wooden) 2 349.58 0.00 0.00 349.58 34.96 0.00 34.96 314.625 -do- (Conference) 15 8940.72 0.00 0.00 8940.72 894.07 0.00 894.07 8046.646 Tables (Steel) 27 66025.30 0.00 0.00 66025.30 6602.53 0.00 6602.53 59422.777 -do- (Wooden) 6 6033.47 0.00 0.00 6033.47 603.35 0.00 603.35 5430.128 Stools (do) 5 596.85 0.00 0.00 596.85 59.69 0.00 59.69 537.179 Tables (Conference) 2 155662.90 0.00 0.00 155662.90 15566.29· 0.00 15566.29 140096.6110 Almirah (Steel) 30 178761.37 16230.00 0.00 194991.37 17876.14 1082.00 18958.14 176033.2411 Bench (Wooden) 1 210.04 0.00 0.00 210.04 21.00 0.00 21.00 189.0412 Pelmet 90 Rft. 2397.43 0.00 0.00 2397.43 239.74 0.00 239.74 2157.6913 Cash Box 1 966.80 0.00 0.00 966.80 96.68 0.00 96.68 870.1214 Iron Safe (Godrej) 1 3582.98 0.00 0.00 3582.98 358.30 0.00 358.30 3224.6815 Watch (Quartz) 6 424.32 0.00 0.00 424.32 42.43 0.00 42.43 381.8916 Water Cooler 4 51009.80 0.00 0.00 51009.80 5100.98 0.00 5100.98 45908.8217 Show Case (Steel) 2 1165.73 0.00 0.00 1165.73 116.57 0.00 116.57 1049.1518 Wooden Partition 426 SftI 53191.15 0.00 0.00 53191.15 5319.12 0.00 5319.12 47872.04

232Rft19 Notice Board (Wooden) 4 13762.52 0.00 0.00 13762.52 1376.25 0.00 1376.25 12386.2720 Library Book Stacks (Steel) 42 204268.64 400655.00 0.00 604923.64 20426.86 16694.00 37120.86 567802.7821 Card index cabinet 4 2632.90 0.00 0.00 2632.90 329.10 0.00 329.10 2303.8022 Visa Desk Tray (Steel) 1 Set 1195.20 0.00 0.00 1195.20 119,52 0.00 119.52 1075.6823 Card Pockets 960 no 1196.18 0.00 0.00 1196.18 119.62 0.00 119.62 1076.5624 Book Trolly 3 11353.01 0.00 0.00 11353.01 1135.30 0.00 1135.30 10217.7125 Wooden Steps 2 498.16 0.00 0.00 498.16 49.82 0.00 49.82 448.34

26 Book Case (Wooden) 1 1194.68 0.00 0.00 1194.68 119.47 0.00 119.47 1075.21

27 Cabinet (Wooden) 1 878.38 0.00 0.00 878.38 87.84 0.00 87.84 790.54

28 Counter (Wooden) 1 4168.48 0.00 0.00 4168.48 416.85 0.00 416.85 3751.63

29 Library Carrol (Wooden) 6 3958.25 0.00 0.00 3958.25 395.82 0.00 395.82 3562.42

~ector~~~~

~~l1f~~Maulana Abu] Kalam Azadtnstttute of Asian Studl ••~~~.'-oot·~

Salt Lake City, Kolkata • 700 106

~ector~~>m'IPf~

"ll::ft'qllf~~Maulana Abul Kalam AzadInstitute of Asian Stud I••~~~."o .•~o~

Sait Lake City, Kolkata • 700 108


as on 1.4.11 2011-12 31.3.2012

30 Card Catalogue Cabinet (do) 1 2671.07 0.00 0.00 2671.07 267.11 0.00 267.11 2403.9631 Display Rack (Wooden) 9 15217.60 0.00 0.00 15217.60 1521.76 0.00 1521.76 13695.8432 Tape Recorder 1 660.44 0.00 0.00 660.44 66.04 0.00 66.04 594.4033 Aquaguard Water Filter 6 38479.40 0.00 0.00 38479.40 3847.94 0.00 3847.94 34631.4634 Air Conditioner 16 270485.23 0.00 0.00 270485.23 27048.52 0.00 27048.52 243436.7135 EPABX System 4 439800.54 0.00 0.00 439800.54 43980.05 0.00 43980.05 395820.4836 Vaccum Cleaner 5 22724.56 0.00 0.00 22724.56 2272.46 0.00 2272.46 20452.1137 Fire Extinguisher 4 1219.35 0.00 000 1219.35 121.93 0.00 121.93 1097.4138 Micro Film Reader 1 17485.33 0.00 0.00 17485.33 1748.53 0.00 1748.53 15736.7939 Cellular Phone 10 39793.54 13500.00 0.00 53293.54 3979.35 788.00 4767.35 48526.1940 Pub. Address System (Mike) 2 Set 556779.53 0.00 0.00 556779.53 55677.95 0.00 55677.95 501101.5741 Refrigerator 5 33784.65 0.00 0.00 33784.65 3378.47 0.00 3378.47 30406.1942 Geyser 1 118~.16 0.00 0.00 1185.16 118.52 0.00 118.52 1066.6443 Steel Book Case 2 7309.33 0.00 0.00 7309.33 730.93 0.00 730.93 6578.40

44 Computer-cum-Printer Table 26 54783.67 0.00 0.00 54783.67 5478.37 0.00 5478.37 49305.3045 Computer Operator's Chair 26 33462.22 0.00 0.00 33462.22 3346.22 0.00 3346.22 30116.0046 U.P.S. 70 144642.63 900.00 0.00 145542.63 14464.26 90.00 14554.26 130988.3647 CordlessTelephone Set 2 4757.91 0.00 0.00 4757.91 475.79 0.00 475.79 4282.1248 TV Set ( BIW I Colour) 3 1~3733.30 0.00 0.00 133733.30 13373.33 0.00 13373.33 120359.9749 Trolley for r.v Set 2 815.62 0.00 0.00 815.62 81.56 0.00 81.56 734.0650 Wooden Cot with Curlon Mattress 3 21576.25 0.00 0.00 21576.25 2157.63 0.00 2157.63 19418.6351 Wooden Devan 1 8206.05 0.00 0.00 8206.05 820.61 0.00 820.61 7385.4552 Wooden Centre Table 1 1468.25 0.00 0.00 1468.25 146.82 0.00 146.82 1321.42

53 Wooden Bed Side Table 2 2114.17 0.00 0.00 2114.17 211.42 0.00 211.42 1902.7554 Wooden Side table 2 1761.90 0.00 0.00 1761.90 176.19 0.00 176.19 1585.7155 Sofa Set (3 seat & 1 seat) 1 13214.23 0.00 0.00 13214.23 1321.42 0.00 1321.42 11892.8056 DVD Player 1 2964.73 0.00 0.00 2964.73 296.47 0.00 296.47 . 2668.2657 Guest House Equipments Set 3788.20 0.00 0.00 3788.20 378.82 0.00 378.82 3409.3858 Wood Dining table with 6 ch 1 Set 7818.46 0.00 0.00 7818.46 781.85 0.00 781.85 7036.61

59 Wooden Side Rack 1 3266.10 0.00 0.00 3266.10 326.61 0.00 326.61 2939.49

60 Metal KBPT (Black) 1 1197.00 0.00 0.00 1197.00 119.70 0.00 119.70 1077.3061 CPU Trolley 2 1278.90 0.00 0.00 1278.90 127.89 0.00 127.89 1151.01


as on 1.4.11 2011-12 31.3.2012

62 NOVA Pedestral (3Dr.) 1 6252.30 0.00 0.00 6252.30 625.23 0.00 625.23 5627.07

63 Table ( 5 Seater) 2 29724.49 0.00 0.00 29724.49 2972.45 0.00 2972.45 26752.04

64 VSDU Storage 32 250202.36 0.00 0.00 250202.36 25020.24 0.00 25020.24 225182.12

65 Rectangular Cubicle Work Stn. 16 974503.24 0.00 0.00 974503.24 97450.32 0.00 97450.32 877052.92

66 Metal KBPT 16 19186.47 0.00 0.00 19186.47 1918.65 0.00 1918.65 17267.82

67 CPU Trolley 16 10253.63 0.00 0.00 10253.63 1025.36 0.00 1025.36 9228.27

68 Encompass Pedestral 16 53813.25 0.00 0.00 53813.25 5381.33 0.00 5381.33 48431.9369 Carpet 156 SQ. Mt. 200333.47 0.00 0.00 200333.47 20033.35 0.00 20033.35 180300.1270 Platform,Podium & Screen 2 NOS 133323.19 0.00 0.00 133323.19 13332.32 0.00 13332.32 119990.8771 Assets of Chairman's Room Set 272067.26 0.00 0.00 272067.26 27206.73 0.00 27206.73 244860.5372 Assets of Chairman's Reception Roar Set 73926.49 0.00 0.00 73926.49 7392.65 0.00 7392.65 66533.8473 Assets of Directors Room Set 288863.07 0.00 0.00 288863.07 28886.31 0.00 28886.31 259976.7674 Assets of Director's Reception Room Set 71435.34 0.00 0.00 71435.34 7143.53 0.00 7143.53 64291.8175 Assets of Storage near Director's Room Set 212100.43 0.00 0.00 212100.43 21210.04 0.00 21210.04 190890.3976 Assets of Director -2 Room Set 425248.42 0.00 0.00 425248.42 42524.84 0.00 42524.84 382723.58

77 Assets of the Board Room Set 401867.60 0.00 0.00 401867.60 40186.76 0.00 40186.76 361680.84

78 Assets of Study Room Gr. Floor Set 703842.82 0.00 0.00 703842.82 70384.28 0.00 70384.28 633458.5479 Assets-KD Book Racks at Gr. Floor Set 250334.46 0.00 0.00 250334.46 25033.45 0.00 25033.45

80 Assets of the Cash & Office Room Set 87793.14 0.00 0.00 87793.14 8779.31 0.00 8779.31 79013.83

81 Assets of the Fellows Room Set 208676.78 0.00 0.00 208676.78 20867.68 0.00 20867.68 187809.10

82 Wooden Lecture Stand 1 16200.00 0.00 0.00 16200.00 1620.00 0.00 1620.00 14580.00

83 Alluminium Ladder 5 74723.00 0.00 0.00 74723.00 7472.30 0.00 7472.30 67250.7084 Water Heater 1 4875.00 0.00 0.00 4875.00 487.50 0.00 487.50 4387.5085 Solar Street Light 8 42579.00 0.00 0.00 42579.00 4257.90 0.00 4257.90 38321.1086 Steel· Wheel Chair 2 12193.00 0.00 0.00 12193.00 1219.30 0.00 1219.30 10973.7087 Almirah Type Book Self 3 29855.00 0.00 0.00 29855,00 2985.50 0.00 2985.50 26869.5088 Revolving Sr. Executive Chair 2 11363.00 0.00 0.00 11363.00 1136.30 0.00 1136.30 10226.7089 Assets of the Administrative Office 1 Set 243966.00 0.00 0.00 243966.00 24396.60 0.00 24396.60 219569.40

90 lnt, Decoration of the Admin. 4 134958.00 0.00 0.00 134958.00 13495.80 0.00 13495.80 121462.20Off. Cubicles compartments

91 Versetilla - V2 1 11632.00 0.00 0.00 11632.00 1163.20 0.00 1163.20 10468.8092 Chair Regency 6 32856.00 0.00 0.00 32856.00 3285.60 0.00 3285.60 29570.40

93 Amplifier with Set Box 31 9904.00 0.00 0.00 9904.00 990.40 0.00 990.40 8913.6094 Acrylic writing Board 2 10594.00 0.00 0.00 10594.00 1059.40 0.00 1059.40 9534.60

Sub Head Total 8848598.34 431285.00 0.00 9279883.34 884925.64 18654.00 903579.64 8376303.70

:~~ ~ector. ~>-- "'..,:' */ ...'too 'R .,. .~~~~v;ft


as on 1.4.11 2011-12 31.32012OFFICE EQUIPMENT

1 Typewriter (Manual) 3 5227.87 0.00 0.00 5227.87 784.18 0.00 784.18 4443.692 -do- (Electronic) 1 7014.22 0.00 0.00 7014.22 1052.13 0.00 1052.13 5962.093 Xerox (photocopy) machine

& vol.stabiliser 8 1039569.85 0.00 0.00 1039569.85 155935.48 0.00 155935.48 883634.374 Duplicating Machine 1 5248.52 0.00 0.00 5248.52 787.28 0.00 787.28 4461.245 Franking Machine 3 21961.30 130502.00 0.00 152463.30 3294.19 17994.00 21288.19 131175.106 Fax Machine 2 784903 0.00 0.00 7849.03 1177.35 0.00 1177.35 6671.687 Microwave Oven 3 14383.34 0.00 0.00 14383.34 2157.50 0.00 2157.50 12225.84

Sub Head Total 1101254.12 130502.00 0.00 1231756.12 165188.12 17994.00 183182.12 1048574.00COMPUTERlPERIPHERIALS

1 P.C. (Monitor, C.P.U.,K.B.) 66 525520.45 34000.00 0.00 559520.45 315312.27 11900.00 327212.27 232308.182 Laptop Computer 5 37645.32 0.00 0.00 37645.32 22587.19 0.00 22587.19 15058.133 Lan System 2 5468009 0.00 0.00 54680.09 32808.05 0.00 32808.05 21872.044 Printers 37 104568.71 0.00 0.00 104568.71 62741.23 0.00 62741.23 41827.485 Modem for Internet 1 4.59 0.00 0.00 4.59 2.75 0.00 2.75 1.846 Computer Printer Sharer 2 3.07 0.00 0.00 3.07 1.84 0.00 1.84 1.237 C.D. Writer 1 7.47 0.00 0.00 7.47 4.48 0.00 4.48 2.998 Colour Scanner 3 16439.98 0.00 0.00 16439.98 9863.99 0.00 9863.99 6575.989 Projector (Sony) with screen 3 2670.95 0.00 0.00 2670.95 1602.57 0.00 1602.57 1068.3810 DVD Writer 14 3808.05 0.00 0.00 3808.05 2284.83 0.00 2284.83 1523.2211 Digital Voice Rec. 2 6203.75 0.00 0.00 6203.75 3722.25 0.00 3722.25 2481.5012 Computer Software 22319.20 191322.00 0.00 213641.20 13391.53 67431.00 80822.53 132818.6713 Computer Pen Drive 1 160.16 0.00 0.00 160.16 96.10 0.00 96.10 64.0614 Digital Camera 1 2300.00 0.00 0.00 2300.00 1380.00 0.00 1380.00 920.0015 C.C. TV System 1 Set 124992.00 0.00 0.00 124992.00 74995.20 0.00 74995.20 49996.80

Sub-Head Total 901323.79 225322.00 0.00 1126645.79 540794.29 79331.00 620125.29 506520.50ELECTRICAL EQUIPMENTS

1 Fan (Pedestal/wall Mounting) 7 159.24 0.00 0.00 159.24 127.39 0.00 127.39 31.852 CVT 4 325.78 0.00 0.00 325.78 260.62 0.00 260.62 65.163 Voltage Stabiliser 1 94.69 0.00 0.00 94.69 75.75 0.00 75.75 18.944 Elec.Digital Meter & Accessories 2 56800.00 0.00 0.00 56800.00 45440.00 0.00 45440.00 11360.005 Exaust fan 2 9440.00 0.00 9440.00 7552.00 0.00 7552.00 1888.00

Sub-Head Total 66819.71 0.00 0.00 66819.71 53455.76 0.00 53455.76 13363.95LIBRARY ( BOOKS) 9273298.03 3085256.00 0.00 12358554.03 927329.80 0.00 927329.80 11431224.23L1BRARY( J & P ) 6121435.46 90140.00 0.00 6211575.46 612143.55 0.00 612143.55 5599431.91CAMPUS CONSTRUCTION 77131505.69 0.00 0.00 77131505.69 7713150.57 0.00 7713150.57 69418355.12Grand Total 103444235.14 3962505.00 0.00 107406740.14 10896987.73 115979.00 11012966.73 96393773.41

FORM OF FINANCIAL STATEMENTS ( NON-PROFIT ORGANISATIONS )

Name of Entity: MAULANA ABUL KALAM AZAD INSTITUTE OF ASIAN STUDIES, KOLKATA.

SCHEDULE FORMING PART OF BALANCE SHEET AS AT 31.3.2012

(Amount in Rupees)


SCHEDULE 9-INVESTMENTS FROMEARMARKED/ENDOWMENT FUNDS

1. In Government Securities Nil Nil

2. Other approved Securities Nil Nil

3. Shares Nil Nil


5. Subsidiaries and Joint Ventures Nil Nil

6. Other (to be specified) Nil Nil

Total Nil Nil


SCHEDULE 10-INVESTMENTS - OTHERS

1. In Government Securities Nil Nil

2. Other approved Securities Nil Nil

3. Shares Nil Nil


5. Subsidiaries and Joint Ventures Nil Nil

6. Fixed Deposit with S.B.I. (Main Branch) 1,00,000.00 1,00,000.00

Total 1,00,000.00 1,00,000.00

~ector~~~~

vJtrl}lif ~ ~Maulana Abut Katam AzadInstitute of Asian. Stud lea

\C~Cfi~ l6(ijijijfll • "00 ~.~Salt Lake City, Kolkata • 700 106

73


Name 0/ Entity: MAULANAABUL KALAM AZAD INSTITUTE OF ASIAN STUDIESSCHEDULES FORMING PART OF BALANCE SHEET AS AT 31st MARCH 20012

(Amount in Rupees)


Details Amount Details Amount

~CHEDULE 11 - CURRENT ASSETS,LOANS ADVANCES ETCA. CURRENT ASSETS

a. Inventoriesi. Stores and Spares - -ii. Loose Tools - -iii. Stock-in-Trade - -

Finished Goods (Publication) - -Work in Progress (C.P.W.D.) - -Raw Material - -

b. Sundry Debtors

i. Debts outstanding for period - -exceeding six month

ii. Others - -c. Cash Balance in Hand (including - 1,08,371.75 - 372.75

cheques Idrafts & Imprest)

e) Bank Balance

a) With schedules Banks

- On Current A/c. (S.B.1. Ballygunge) 19,49,635.49 47,04,596.49

- S.B.1. Main Branch 17,730.00 20,780.00

- Canara Bank (J.S.Marg, New Delhi) 18,80,517.00 25,17,383.00

- On Deposit Accounts (TDR) - -- On Savings Accounts- S.B.1. Ballygunge 1,26,72,155.79 1,98,12,702.20

- S.B.1. Bikash Bhavan(Building Fund) 95,080.63 91,538.63

- S.B.1. BikashBhavan 69,133.34 66,558.34

1,66,84,252.25 2,72,13,558.66

b) With Non Schedule Banks

1. On Current Account - -2. On Deposit Account (includes Margin) - -

Total (A) 1,67,92,624.00 2,72,13,931.41

~ector~~~~

vJt'l"lif ~ ~Maulana Abul Kalam Azadtnsutute of Asian Studies

\Hi'e\

FORM OF FINANCIAL STATEMENT (NON PROFIT ORGANISATION)

Name of Entity: MAULANAABUL KALAM AZAD INSTITUTE OF ASIAN STUDIES

SCHEDULES FORMING PART OF BALANCE SHEET AS AT 31st M.ARCH 2012

(Amount in Rupees)


Details Amount Details Amount

SCHEDULE 11 - CURRENTASSETS,LOANS ADVANCES ETC

B. LOANS, ADVANCES AND OTHER ASSETS

1. Loans

a) Staff (House Building loan Advance) 9,43,033.00 6,30,429.00

b) Other entities in activities! - -objectives similar to that of entity

c) Others (Specify) - 9,43,033.00 - 6,30,429.00

2. Advance and other amounts recoverable incash or in kind or for value to be received

a) On Capital Accounts (Plan) C.P.W.D. 92,02,710.00 92,02,710.00

b) Prepayments (Plan)

c) Others

i) Security Deposit (C.E.S.C.) (M.A B) 2,72,232.00 1,12,250.00

ii) Security Deposit (Cellular Phone & OtherPhone) 37,306.41 45,000.00

iii) Security Deposit (Guest House) 750.00 750.00

iv) Account Recoverable 6,257.00 7,226.00

v) Advance to Employees 3,85,248.00 3,15,556.00

vi) Festival Advance 7,500.00 8,400.00

vii) Advance to Others 74,87,913.00 63,25,284.00

viii) Advance Vendors (Miscellaneous) 360.00 360.00

ix) Vendor (Journal & Periodicals) 44,47,353.18 21,95,449.18

x) Advance to Govt. Servant - 37,663.00xi) Project Grant (Fellow) 95,28,226.00 3,13,75,855.59 73,55,278.00 2,56,05,926.18

3,23,18,888.59 2,62,36,355.18

~ector~~~~

1.(ft'l"lif ~ ~Maulana Abul Kalam AzadInntltute of Asian Studies

eW\9'4i~


Name of Entity: MAULANAABUL KALAM AZAD INSTITUTE OF ASIAN STUDIES

SCHEDULES FORMING PART OF BALANCE SHEET AS AT 31st MARCH 2012

(Amount Rupees)


3,23,18,888.59 2,62,36,355.18

ncome Accrued

a) On Investment from Earmarked! - -Endowment Fund

b) On Investments - Others - -

c) On Loans an advance - -d) Others (includes income due unrealized - - - -

:;Iaims Receivable

i) Plan 77,53,000.00 -

North-East - -

Non -Plan 44,31,000.00 1,21,84,000.00 - -ii) License Fee Receivable

Total (8) 4,45,02,888.00 2,62,36,355.18

Total (A + 8) 6,12,95,512.59 5,34,50,286.59

~ector~~~~

"t.(ftrqlif~~Maulana Abut Kalam AzadInstitute of Asian Studies

M'i!~c:,;1::ufe, ~t1lii1dl • \too \.~Salt Lake City, KOlkata • 700 106

76


Schedule 11 (B)

Break up of items C (v)

Advance to Employees

Break up of Items C (vii)Advance to others

, Gwalior UniversityVidyasagar UniversityBardwan UniversityGlobal India FoundationIndia Central Asia FoundationManipal UniversityJadavpur UniversityJamia Millia UniversityNECRD, IGNOURajib Gandhi UniversityMizoram UniversityNorth Eastern Hill University-00-B.S.Mipun, ShillongAssam UniversityOippuSilchar UniversityN.E.R.C.I.C.S.S.R.Alliance FrancisKolkata DooradarshanTown HallLaukik

Break up item C (viii)Advance Vendors (Miscellaneous)

Godrej & BycoBreak up item C (ix)Vendors (Journals & Periodicals)Balance as on 1.4.2011

Add: Advance paid during the year 2011-12

Details not given

Rs. 2,00,000.00Rs. 35,684.00Rs. 1,75,000.00Rs. 16,12,440.00Rs. 10,00,000.00Rs. 4,00,000.00Rs. 1,00,000.00Rs. 3,50,000.00Rs. 2,00,000.00Rs. 6,65,000.00Rs. 5,85,000.00Rs. 2,35,000.00Rs. 2,92,000.00Rs. 3,50,000.00Rs. 5,00,000.00Rs. 2,00,000.00Rs. 1,50,000.00Rs. 2,00,000.00Rs. 1,24,000.00Rs. 3,723.00Rs. 66.00Rs. 1,10,000.00

Rs. 360.00

Rs. 21,95,449.18Rs. 23,47,166.00Rs. 45,42,615.18

Rs. 95,262.00Less :Amount refunded by vendors on 2011-12--------

77

Rs. 3,85,248.00

Rs. 74,87,913.00

Rs. 360.00

Rs. 44,47,353.18

~ector~~~~

vJt'luf a:r~ ~Maulana Abul Kalam AzadInstttute of Asian Studies

\1~Eli~ 16t1i1i1dl • "00 ~o"Salt Lake City, KOlketa • 700 106


Project GrantCentral AsiaGlobal India Foundation Rs. 4,00,000.00Ajoy Patnaik Rs. 75,000.00South-East AsiaShri C.Sambhi Reddy Rs. 4,00,000.00Prof. Bhaskar Chakraborty Rs. 2,50,000.00Global India Foundation Rs. 16,00,000.00Rakshandra Jalil Rs. 2,00,000.00Rajshekhar Basu Rs. 60,000.00Drishya Rs. 46,500.00Atig Ghosh Rs. 1,25,000.00K.K.N. Kurup Rs. 3,00,000.00Ms. S.Sundersan Rs. 1,60,500.00Shri Amitava Bhattacharya Rs. 1,30,000.00Shri Phalguni Motilal Rs. 4,00,000.00North-EastDr. Kajera Kharasi Rs. 1,78,880.00Shri T.N. Banerjee Rs. 1,25,000.00Ms. Trina Nileena Rs. 1,25,000.00Dr. Jumyar Basar Rs. 1,00,000.00Dr. N. Vennu Rs. 6,00,000.00Dr. H.Chettri Rs. 40,000.00Shri Abdus Salam Rs. 3,00,000.00Shri Jumyir Basar Rs. 1,00,000.00Mrs. Saheli Mirza Rs. 1,50,000.00Mrs. Sanjana Joshi Rs. 2,00,000.00Mrs. Salam Irin Rs. 2,00,000.00Shri Imdad Hussain Rs. 2,50,000.00Sujata Dutta Hazarika Rs. 2,50,000.00Sarit Chowdhuri Rs. 50,000.00Nandita Bagchi Rs. 2,00,000.00Sudhir Singh Rs. 1,50,000.00Anuradha Chanda Rs. 2,50,000.00Jayanti Alam Rs. 82,283.00Nandita Bhattacharya Rs. 1,76,559.00Eastern News Rs. 10,00,000.00Shri Phalguni Motilal Rs. 5,00,000.00D. Nath Rs. 2,53,504.00Maulana Azad (life)Abeda Rezaq Rs. 1,00,000.00

~~.: ' \Y ~-4 .! J11,>-

" -:-.-~~, r :" ..,: *;: -; t'r·...-~Il""·~Sl ,*, ('j ; d. 1 ••_~~~~~;'~rl:t:: J !~ \ ':C'~···"·" .' (,'/1:~..•\. I $i, ;',' glj''(" /'''\../ t;:::h . - .~. \'. '(:'b AC'" /'-.....----.:::...::/

78

Rs. 4,75,000.00

Rs. 36,72,000.00

Rs. 52,81,226.00

Rs. 1,00,000.00 Rs. 95,28,226.00

~ector~~~~

V:~lif~~Maulana Abul Kalam AzadInstitute of AsIan Studies

QM"lifufl!:, crfiIaijijdl • \100 ~.~Salt Lake City, KOlkata • 700 106


Name of Entity: MAULANAABUL KALAM AZAD INSTITUTE OF ASIAN STUDIES, KOLKATASCHEDULES FORMING PART OF INCOME & EXPENDITURE FOR THE PERIOD/YEAR ENDED 31.3.2012

(Amount in Rupees)


SCHEDULE 12 -INCOME FROM SALES/SERVICES

1) Income from Sales

a) Sale of Finished Goods - -

b) Sales of Raw Material - -

c) Sale of Scraps - -2) Income from Services

a) Labour and Processing Charges - -

b) Professional/Consultancy Services - -

c) Agency Commission and Brokerage - -

d) Maintenance Services (EquipmenUProperty) - -

e) Others (Specify) - -

Total - -


SCHEDULE 13 - GRANTS/SUBSIDIES(Irrevocable Grants & Subsidies Received)

1) Central Government

Plan 2,96,40,109.00 3,65,76,644.00

North-East - 60,00,000.00

Non-Plan 1,OB,OO,OOO.00 BO,1B,010.00

2) State Government(s) - -

3) Government Agencies - -

4) Institutions/Welfare Bodies - -

5) International Organizations - -

6) Others (Specify) - -a) Institute of Foreign Policy Studies Rs. 2,00,000.00

b) Centre for Pakistan & West Asian Studies Rs. 1,50,000.00

c) Center for China & Her Neighborhood Rs. 1,07,320.00 4,57,320.00

Total 4,OB,97,429.00 5,05,94,654.00

~ector~ ~ ~ 0f1'GfIl:;

vJt-qnf 3l~ ~Maulana Abul I


Name of Entity: MAULANA ABUL KALAM AZAD r TSTITUTE OF ASIAN STUDIES, KOLKATACHEDlJLES FORMING PART OF INCOME & EXPENDITURE FOR THE PERIODIYEAR ENDED 31.3.2012

(Amount in Rupees)


SCHEDULE 14 - FEES/SUBSCRIPTIONS

1) Entrance Fees - -2) Annual Fees/Subscriptions - -3) Seminar/Program Fees - -4) Consultancy Fees - -5) Others (Specify) - -Total - -

Investment from Investment - OthersEarmarked Fund

Current Previous Current PreviousYear Year Year Year

SCHEDULE 15 -INCOME FROM INVESTMENTS

(Income on Invest. From Earmarked/Endowment Funds transferred to Funds)

1) Interest

a) On Govt. Securities - - - -b) Other Bonds/Debentures - - - -

2) Dividends:

a) On Shares - - - -

b) On Mutual Fund Securities - - - -3) Rents - - - -4) Others (Specify) - - - -

Total - - - -

TRANSFERREDTOEARMARKEruENDOWMENT FUNDS

~ector~~~~

v:.f~FHif01~ ~Maulana Abul Kalam AzadInstitute of Asian StudIes

QM4i~


Name of Entity: MAULANA ABUL KALAM AZAD INSTITUTE OF ASIAN STUDIES, KOLKATASCHEDULES FORMING PART OF INCOME & EXPENDITURE FOR THE PERIOD/ YEARENOED 31.3.12

(Amount in Rupees)


SCHEDULE 16 -INCOME FROM ROYALTY,PUBLICATION ETC.

1) Income from Royalty 55,147.00 77,985.00

2) Income from Publications - -3) Sale of Books 14,403.00 12,190.00

Total 69,550.00 90,175.00


SCHEDULE 17 - INTEREST EARNED1) On Term Deposits: I

a) With Scheduled Banks (Interest on F.D.) - -b) With Non-Scheduled Banks - -c) With Institutions - -d) Others - -- I

2) On Savings Accounts:

a) With Scheduled Banks

S. B.1. (Ballygunge Br.) 13,31,69000 I 13,71,943.00IS.B.1. (Bikash Bhavan Br.) (Building Fund) - -S.B.1. ( Bikash Bhavan Br) 2,57500 -

b) With Non-Scheduled Banks - 2,277.00

c) Post Office Savings Accounts - -- Id) Others - I -- I

I3) On Loans: !

a) Employees/Staff -

I--

b) Others - --4) Interest on Debtors and Other Receivables - -

i13.74.22000Total 13,34,26500 I I

. "'~ ~7!V-. s· ~ .\1,). ..' " ~'>-~~"?-



SCHEDULES FORMI G PART OF INCOME & EXPE DlTURE FOR THE PERIODNEAR ENDED 31.3.2012

(Amount in Rupees)

.current Year Previous Year

SCHEDULE 18 - OTHER INCOME

1) Profit on Sale/disposal of Assets:

a) Owned Assets - -b) Assets acquired out of grants, - -

or received free of cost

2) Export Incentives realized - -3) Fees for Miscellaneous Services - -4) Miscellaneous Income 18,502.00 61,459.00Total 18,502.00 61,459.00


SCHEDULE 19 -INCREASE/(DECREASE) IN STOCKOF FINISHED GOODS & WORK IN PROGRESS

a) Closing stock

- Finished Goods - -- Work-in-progress - -

b) Less: Opening Stock

- Finished Goods - -- Work-in-progress - -

NET INCREASE/(DECREASE) [a-b] Nil Nil

~ector~~~~

~ft1'llif~ ~Maulana Abul Kalam AzadInstitute of Asian Studies

QM Iiift1ft,


Name of Entity: MAULANA ABUL KALAM AZAD INSTITUTE OF ASIAN STUDIES, KOLKATASCHEDULES FORMING PART OF INCOME & EXPENDITURE FOR THE PERIOD/YEAR ENDED 31.3.2012

(Amount in Rupees)


SCHEDULE 20 - ESTABLISHMENT EXPENSES

a) Salaries and Wages 62,81,369.00 55,91,322.00

b) Contribution to Provident Fund 4,03,569.00 3,88,529.00

c) Contribution to Other Fund (specify) - -

d) Staff Welfare Expenses

i) Medical Expenses 1,40,451.00 1,93,390.00

ii) Children Education Fund 1,73,496.00 1,19,245.00

iii) L.T.C. (Leave Travel Concession) 54,455.00 1,38,356.00

e) Expenses on Employee's Retirementand Terminal Benefits

i) Gratuity 3,00,000.00 1,75,000.00

ii) Leave Salary 4,02,451.00 4,12,681.00

f) Others (Specify) -TOTAL 77,55,791.00 70,18,523.00

~ector~~~~

l{l'n'l'lif ~ ~Maulana Abul Kalam AzadInstitute of Asian StudIes

eW:c!\q;~ ~EtiCiidi • "00 \o~Salt Lake City, Kolkata • 700 106

83


Name of Entity: MAULANA ABUL KALAM AZAD INSTITUTE OF ASIA STUDIES KOLKATASHED LES FORMATI G PART OF INCOME & EXPENDITUREFOR THE PERIOD IYEAR E DED 31.3.2012

(Amount in Rupees)


SCHEDULE-21-0THER ADMINISTRATIVEEXPENSES ETC. (Non-Plan)

1) Purchases - -2) Labour and Processing Expenses - -3) Cartage and Carriage Expenses - -4) Electricity & Power - -5' Water Charges - -J6) Insurance - -7) Repair & Maintenance of Equipments - -8) Excise Duty - -9) Rent, Rate & Taxes - -10) Vehicles Running and Maintenance 6,07,207.00 6.96,196.0011) Postage, Telephone and Communication Charges - -12) Printing & Stationery - -13) Travelling & Conveyance Charges 23,211.00 42,385.0014) Expenses on Seminar! Workshops - -15) Subscription Expenses - -16) Expenses on Fees - -17) Auditors Remuneration 32,787.00 20,175.001B) Hospitality Expenses 63,173.00 97,50B.0019) Professional Charges - -20) Provision for Bad & Doubtful Debts! Advance - -21) Irrecoverable Balance Written -off - -22) Packing Charges - -23) Freight & Forwarding Expenses - -24) Distribution Expenses - -25) Advertisement & PUblicity - -26) Others (Specify)

1) Office Maintenance - -2) Library Maintenance - -3) Miscellaneous Expenses 16,300.00 12,016.004) Website & Internet Service - -5) Leased Accommodation - -6) Locker Rent 2,500.00 2,500.007) Training Program 36,663.00 1,51,831.00

Total 7,B1,841.00 10,22,611.00

. ·S' •• "~~ector

.: -: .... - -.....;.:-r, ~. - ..,. It-/' 'I\t •••• c-...,It,.. .. ~ c ~~.~~ .

V:"-'j'jl~~~Maulana Abul Kalam AzadInstitute of Asian Studl.a

ewcflCifi ~ cQt1iiiidi • 11••0 \ 0"Salt Lake City, Kolkata • 700 106

84


Name of Entity: MAULANAABUL KALAM AZAD INSTITUTE OF ASIAN STUDIES KOLKATASHEDULES FORMATING PART OF INCOME & EXPENDITURE FOR THE PERIOD /YEAR ENDED 31.3.2012

(Amount in Rupees)


SCHEDULE-22-EXPENDITURE OF GRANTS, SUBSIDIES ETC

a) Out of Grant given to MAKAIAS(Plan, North-East & Other Sources)i) Fellowship (Central Asia) 31,22,899.00 27,98,519.00ii) Research Project (Central Asia) 13,66,361.00 1,79,036.00iii) Seminar/Symposium (Central Asia) 53,15,705.00 54,81,675.00iv) Refreshers Course (Central Asia) 7,175.00 4,26,313.00v) Fellowship (South-East Asia) 30,10,869.00 32,95,423.00vi) Research Project (South-East Asia) 26,21,108.00 9,18,629.00vii) Seminar/Symposium (South-East Asia) 23,48,196.00 34,07,138.00viii) Refreshers Course (South-East Asia) - 5,900.00

ix) Fellowship (North-East) 7,20,720.00 13,66,410.00x) Research Project (North-East) 24,53,419.00 11,92,203.00xi) Seminar /Symposium (North-East) 17,55,547.00 17,94,655.00xii) Visiting Faculty - 3,03,906.00xiii) Seminar/Symposium 16,43,668.00 20,75,438.44xiv) Travelling Expenses (Domestic) 1,61,390.00 3,40,031.00xv) Travelling Expenses (Foreign) 3,62,503.00 8,44,464.00xvi) E.C/F.C.lSociety Meeting 11,29,915.00 2,58,987.00xvi) Maulana Azad Building - -xvii) Membership Subscription 6,43,474.00 5,04,596.00xviii) Printing & Publication 7,44,963.00 9,961.00xix) Guest House Expenses 1,32,030.00 2,72,593.00xx) Car Hiring & Conveyance Charges 4,06,881.00 3,84,691.00xxi) Maulana Azad Building (Maintenance) 23,29,919.00 35,81,364.00xxii) Fellowship (Maulana Azad) 8,87,656.00 4,16,172.00xxiii) Salt Lake Site Maintenance 49,30,743.00 71,59,215.00xxiv) Municipal Tax (Museum) 1,24,480.00 -xxv) Fellowship (Life Long Learning) 3,90,000.00 3,71,288.00

xxvi) Art Exhibition - 2,44,927.00xxvii) Fellowship (Arrear) - -xxviii) Insurance 90,783.00 88,807.00xxix) Repair & Maintenance of Office Equipment 5,71,172.00 5,45,207.00xxx) Printing & Stationery 2,61,724.00 4,73,403.00xxxi) Postage & Telegram 61,995.00 67,935.00

xxxii) Library Maintenance 1,83,484.00 99,813.00xxxiii) Office Maintenance 3,34,249.00 3,05,673.00xxxiv) Advertisement & Publicity 5,68,708.00 2,53,364.00xxxv) Website & Internet Service 31,741.00 1,50,042.00

Total 3,87,13,477.00 3,96,17,778.44

Note - Name of the Entities, their Activities along with the amount of Grant ISubsidies are to be disclosed

Current Year Previous YearSCHEDULE 23- INTEREST

xxiv) On Fixed Loans - -xxv) On Other Loans (including Bank Charges) - -xxvi) Others (Specify)

i) Bank Charges 6,620.00 5,302.00

Total .-~~ 6,620.00 5,302.00

"'-:::-~~~ector

. ~. - '? -: *,': • nl"'~I1 •.•,-.,. \~~~~V:J.~·~·/lif~ ~

Maulana Abul Kalam AzadInstitute of Asian Studlea

\\w,,",q; ~ ~~iiilt\1 • \100 t."Salt Lake Clly, KolkBta • 700 106

85

FORM OF FINANCIAL STATEMENTS (NON-PROFIT ORGANISATIONS )Name of Entity: MAULANA ABUL KALAM AZAD INSTITUTE OF ASIAN STUDIES, KOLKATA.SCHEDULE FORMING PART OF THE ACCOUNTS FOR THE PERIOD ENDED 31.3.2012.

SCHEDULE 24 - SIGNIFICANT ACCOUNTING POLICIES (Illustrative)

1. ACCOUNTING CONVENTION

The financial statements are prepared on the basis of historical cost convention, unless otherwisestated and on the accrual method of accounting.

2. INVENTORY VALUATION

2.1 Stores and Spares (including machinery spares) are valued at cost.

2.2. Raw materials, semi-finished goods and finished goods are valued at lower of cost and netrealizable value. The costs are based on weighted average cost. Cost of finished goods andsemi-finished goods is determined by considering material, labour and related overheads.

3. INVESTMENTS

3.1. Investments classified as "long term investments" are carried at cost. Provision for decline,other than temporary, is made in carrying cost of suchtnvestrnents.

3.2. Investments classified as "Current" are carried at lower of cost and fair value. Provision forshortfall on the value of such investments is made for each investment considered individuallyand not on a global basis.

3.3. Cost includes acquisition expenses like brokerage, transfer stamps.

4. EXCISE DUTY

Liability for excise duty in respect of goods produced by the entity, other than for exports, is accountedupon completion of manufacture and provision is made for excisable manufactured goods as at theyear-end.

5. FIXED ASSETS

5.1. Fixed Assets are stated at cost of acquisition inclusive of inward freight, duties and taxes andincidental and direct expenses related to acquisition. In respect of projects involving construction,related pre-operational expenses (including interest on loans for specific project prior to itscompletion), from part of the value of the assets capitalized.

5.2. Fixed Assets received by way of non-monetary grants, (other than towards the Corpus Fund),are capitalized at values stated, by corresponding credit to Capital Reserve.

6. DEPRECIATION

6.1. Depreciation is provided on Written Down value method as per rates specified in the Income-tax Act, 1961 except depreciation on cost adjustments arising on account of conversion offoreign currency liabilities for acquisition of fixed assets, which is amortized over the residuallife of the respective assets.

~ector~~~~

v:f:'h~lif ~ ~Maulana Abul Kalam AzadInstitute of Asian Studle.

Q~"fi~ crQ~41(" • \tOO \.~Salt Lake City, Kolkata • 700 108

86

6.2. In respect of additions to/deductions from fixed assets during the year, depreciation is consideredon pro-rata basis.

6.3. Assets costing RS.5,000 or less each are fully provided.

7. MISCELLANEOUS EXPENDITURE

Deferred Revenue Expenditure is written off over a period of 5 years from the year it is incurred.

8. ACCOUNTING FOR SALES

Sales includes excise duty and are net of sales returns, rebate and trade discount.

9. GOVERNMENT GRANTS/SUBSIDIES

9.1. Government grants of the nature of contribution towards capital cost of setting up projectsare treated as Capital Reserve.

9.2. Grants in respect of specific fixed assets acquired are shown as a deduction from the costof the related assets.

9.3. Government grants/subsidy are accounted on realization basis.

10. FOREIGN CURRENCY TRANSACTIONS

10.1. Transactions denominated in foreign currency are accounted at the exchange rate prevailingat the date of the transaction.

10.2. Current assets, foreign currency loans and current liabilities are converted at the exchangerate prevailing as at the year end and the resultant gain/loss is adjusted to cost of fixedassets, if the foreign currency liability relates to fixed assets, and in other cases isconsidered to revenue.

11. LEASE

Lease rentals are expensed with reference to lease terms.

12. RETIREMENT BENEFITS

12.1. Liability towards gratuity payable on death/retirement of employees is accrued not based onactuarial valuation.

12.2. Provision for accumulated leave encashment benefit to the employees is accrued and notcomputed on the assumption that employees are entitled to receive the benefit as at eachyear end.

~ector~~~~

vJt'l"lif~~Maulana Abul Kalam AzadInstitute of Asian Studlea

\tM""~ /fiI"41ftl • \too \."Salt Lake City, KOlkata • 700 106

87

FORM OF FINANCIAL STATEMENTS (NON-PROFIT ORGA ISATIO S)

Name of Entity: MAULANA ABUL KALAM AZAD INSTITUTE OF ASIAN STUDIES, KOLKATA.SCHEDULE FORMING PART OF THE ACCOUNTS FOR THE PERIOD ENDED 31.3.2012.

SCHEDULE 25 - CONTINGENT LIABILITIES AND NOTES ON ACCOUNTS (Illustrative)

1. CONTINGENT LIABILITIES

(Amount Rs.)


1.1. Claims against the Entity not acknowledged as debts Nil Nil

1.2. In respect of:

- Bank guarantees given by/on behalf of the Entity -

- Letters of Credit opened by Bank on behalf of the Entity - Nil Nil

- Bills discounted with banks-

1.3. Disputed demands in respect of :

Income-tax -

Sales-tax -Municipal Taxes- Nil Nil

1.4. In respect of claims from parties for non-execution oforders, but contested by the Entity - Nil Nil

2. CAPITAL COMMITMENTSEstimated value of contracts remaining to be executed oncapital account and not provided for (net of advances) - Nil Nil

3. LEASE OBLIGATIONS

Future obligations for rentals under finance leasearrangements for plant and machinery amount to - Nil Nil

4. CURRENT ASSETS, LOANS AND ADVANCES

In the opinion of the Management, the current assets,loans and advances have a value on realization in theordinary course of business, equal at least to theaggregate amount shown in the Balance Sheet

Nil Nil

~eetor~~~~

vJt"lmfm~~Maulana Abul Kalam AzadInstttute of Asian Studlea

~Hiel.'l'4i~ ~~onIdl • \too \."Salt Lake City, KOlkats • 700 106

88

FORM OF FI A CIAL STATEMENTS (NON-PROFIT ORGA ISATIO S)

Name of Entity: MAULANA ABUL KALAM AZAD INSTITUTE OF ASIAN STUDIES, KOLKATA.SCHEDULE FORMING PART OF THE ACCOUNTS FOR THE PERIOD ENDED 31.3.2012.

SCHEDULE 25 - CONTINGENT LIABILITIES AND NOTES ON ACCOUNTS (Illustrative)

5. TAXATION

In view of there being no taxable income under Income-tax Act 1961, no provision for Income taxhas been considered necessary.

(Amount Rs.)


6. FOREIGN CURRENCY TRANSACTIONS

6.1. Value of Imports Calculated on C.I.F. Basis

- Purchase of finished Goods- Raw Materials & Components (Including in transit)- Capital Goods- Stores, Spares and Consumables

Nil Nil

6.2 Expenditure in Foreign Currency:

a) Travelb) Remittances and Interest payment to Financial

Institutions/Banks in Foreign Currencyc) Other expenditure:

- Commission on sales- Legal and Professional Expenses- Miscellaneous Expenses

Nil Nil

6.3 Earnings:

Value of Exports on FOB basis

6.4 Remuneration to auditors:

As Auditors

Nil Nil

Nil Nil

- Taxation matters- For Management services- For certificationOthers

7. Corresponding figures for the previous year have been regrouped/ rearranged, wherever necessary.

8. Schedules 1 to 25 are annexed to and form an integral part of the Balance Sheet as at 31.3.2012and the Income and Expenditure Account for the year ended on that date.

~ector~~~~

1{~nf~~Maulana Abul Kalam AzadInstltute of AsIan StudIes

Q

FORM OF FINACIAL STATEMENTSName of Entity: MAULANA ABUL KALAM AZAD

Receipts & Payments Account

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