Lec 8 Presentation-Skills

8/12/2019 Lec 8 Presentation-Skills

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Presentation Skills


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Presentations play an important part inalmost every area of work. It is howother people often judge oureffectiveness.

You may want to ask for a rise, give a

talk, explain a report, selling a productor service, obtaining a job or even ininterviews.

It defines our abilities to present

information to others effectively. It is acritical skill we all must work ondeveloping.


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Imagine that you are

presenting something now,

How do you feel?


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To present better you

must: Believe its possible

Know its desirable

Want to make it happen

Work at it (keep developing your

presentations through incentives of

your choice.)

T


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T ere are two main ways obecoming a better presenter

Formal methodstraining and guidesFormal training and reading guides

give you new information and show

possible areas for improvement. Indevelopment workshops you have the

opportunity to practice and receive

feedback on your performance.

Giving presentations

The second and more important way is

by actually doing live presentations.

The more ou do the more ou learn.


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Ch. 15, Slide 8

Preparing an OralPresentation


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Ch. 15, Slide 9

Identify your purpose.Decide what you want your audience to

believe, remember, or do when you finish. Aim all parts of your talk toward yourpurpose.



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Ch. 15, Slide 10

Organize the introduction.Get the audience involved. Capture attention by opening with apromise, story, startling fact, question,quotation, relevant problem, or self-effacing story. Establish your credibility by identifying yourposition, expertise, knowledge, orqualifications.



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Ch. 15, Slide 11

Organize the introduction. Introduce your topic. Preview the main points.



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Ch. 15, Slide 12

Organize the body.Develop two to four main points.

Streamline your topic and summarize itsprincipal parts. Arrange the points logically:chronologically, from most important to

least important, by comparison andcontrast, or by some other strategy.



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Ch. 15, Slide 13

Organize the body. Prepare transitions.

Use bridge statements between major parts Ivejust discussed three reasons for X; now I want tomove to Y).

Use verbal signposts however,for example,etc. .Have extra material ready.

Be prepared with more information and visuals ifneeded.



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Ch. 15, Slide 14

Organize the conclusion. Review your main points. Provide a final focus. Tell your listenershow they can use this information, whyyou have spoken, or what you want themto do. Plan a graceful exit.



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Ch. 15, Slide 15

1. A promiseBy the end of this presentation, you will be able to . . . .

2. DramaTell a moving story; describe a serious problem.

3. Eye contactCommand attention at the beginning by making eye contactwith as many people as possible.

Preparing an OralPresentationNine Techniques for Gaining and Keeping AudienceAttention


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Ch. 15, Slide 16

4. MovementLeave the lectern area. Move toward the audience.5. Questions

Ask for a show of hands. Use rhetorical questions.6. Demonstrations

Include a member of the audience.



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Ch. 15, Slide 17

7. Samples/gimmicksAward prizes to volunteer participants; pass out samples.8. Visuals

Use a variety of visuals.9. Self-interest

Audience wants to know Whats in it for me?



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Ch. 15, Slide 18

Designing and Using Graphics


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Ch. 15, Slide 19

Select the medium. Consider the size of the audience and the

degree of formality desired. Consider cost, ease of preparation, andpotential effectiveness.



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Ch. 15, Slide 20

Highlight the main ideas. Focus on major concepts only. Avoid overkill. Showing too many graphicsreduces effectiveness. Keep all visuals simple.



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Ch. 15, Slide 21

Ensure visibility.Use large type for transparencies and slides. Position the screen high enough to be seen. Be sure all audience members can see.



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Ch. 15, Slide 22

Enhance comprehension.Give the audience a moment to study a

visual before discussing it. Paraphrase its verbal message; dont read it



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Ch. 15, Slide 23

Practice using your visual aids. Rehearse your talk, perfecting the handling

of your visual aids. Practice talking to the audience and not tothe visual.



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Ch. 15, Slide 24

Presentation Enhancers


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Ch. 15, Slide 25

Overhead Projector Cost: Low Audience size: 2-200 Formality level: Formal or informal



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Ch. 15, Slide 26

Flipchart Cost: Low Audience size: 2-200 Formality level: Informal



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Ch. 15, Slide 27

Write-and-wipe Board Cost: Medium Audience size: 2-200 Formality level: Informal



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Ch. 15, Slide 28

Slide Projector Cost: Medium Audience size: 2-500 Formality level: Formal



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Ch. 15, Slide 29

Computer Presentation Slides Cost: Low Audience size: 2-200 Formality level: Formal or informal



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Ch. 15, Slide 30

Handouts Cost: Varies Audience size: Unlimited Formality level: Formal or informal



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Ch. 15, Slide 31

Overcoming Stage Fright


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Ch. 15, Slide 32

Stomach butterflies Pounding heart Shortage of breath Sweaty palms Dry throat Unsteady voice Trembling hands

Wobbly knees Tied tongue

Overcoming Stage FrightSymptoms of Stage Fright


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Ch. 15, Slide 33

Select a familiar, relevant topic. Prepare 150percent.Use positive self-talk. Convert your fear into anticipation andenthusiasm. Shift the focus from yourself to your visuals.

Ways to Overcome Stage FrightOvercoming Stage Fright


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Ch. 15, Slide 34

Give yourself permission to make anoccasional mistake. Ignore stumbles; keep going Dontapologize.Make the listeners your partners. Get them

involved. Just before you speak, practice deepbreathing.

Ways to Overcome Stage FrightOvercoming Stage Fright


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sources:

Perfect Presentations by Andrew

Leigh and Michael Maynard http://www.slideshare.net

Mary Ellen Guffey,Business Communication: Process and Product, 4e Ch. 15, Slide 35


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Ch. 15, Slide 36

End

Lec 8 Presentation-Skills

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