El Rol de La Comunicacion en Las Relaciones Empresariales
Transcript of El Rol de La Comunicacion en Las Relaciones Empresariales
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The role of communication in business relationships
and networks
Rami Olkkonen
Turku School of Economics and Business Administration, Turku, Finland
Henrikki Tikkanen
University of Oulu, Oulu, Finland
Kimmo Alajoutsijarvi
University of Oulu, Oulu, Finland
Introduction
In the context of the social organization
within which all communication takes place,
current research in marketing can to a great
extent be located in the field of mass
communication. Owing to the strong position
of traditional marketing communications
(especially advertising) research and
consumer marketing related theories in the
general field of marketing, the concepts of
communication can be labeled as ``mass
communicative'' in current marketing
discourse as a whole. Concentrating on the
traditional one-way view of communication
seems to be prevalent in most currentmarketing research. However, it is obvious
that members of the target audience
influence each other. The traditional one-way
communication process is therefore enriched
by interpretations of and interactions
between audience members in interpersonal
networks (see Delozier, 1976; Fill, 1995;
McQuail, 1994).
Since the late 1970s the traditional
marketing mix based view of marketing has
been increasingly questioned among
researchers interested in the relational
aspects of marketing (see Arndt, 1979;Ha kansson, 1982; Gummesson, 1987;
Gro nroos, 1989). This growing criticism
toward the so-called transaction marketing
concept came primarily from three sources.
These included certain North American
academicians in services and industrial
marketing, North-European researchers in
services marketing and interaction/network
researchers related to the IMP group
(Gro nroos 1990). The IMP International/
Industrial Marketing and Purchasing group
consists of researchers from Sweden,
Finland, France, Germany, the UK, Italy, theUSA, and Australia.
The interest in business relationships and
networks in marketing has also grown out of
the pronounced trend in business practicetowards ``non-traditional'' organization
forms. As opposed to hierarchical
organizations controlling all facets of a
business, both scholars and popular press
have been drawn to the phenomenon of firms
forming loose alliances to supply each other
with required productive functions
(Erickson and Kushner, 1999). Along with the
rise of the relational approaches in
marketing, the focus of marketing research
seems to shift from products and firms as a
unit of analysis to people, organizations and
the social processes that bind actors togetherin ongoing relationships (Webster, 1992).
Consequently, also the role of
communication has to and will be somewhat
different in the research of business
relationships and networks from that of
traditional consumer marketing.
The purpose of this paper is to shed light on
the role of communication within business
relationships and networks. The IMP group-
related interaction and network approach
(see Ford, 1997) to interorganizational
marketing is briefly introduced in the
following section to facilitate this discussion.
Furthermore, a conceptual framework on the
role of communication in business
relationships and networks is proposed.
Finally, some managerial implications are
presented.
IMP-related interaction/networkapproach: general principles
A large amount of research has been
conducted on business relationships and
networks. The earliest studies concentrated
mostly on understanding the nature of dyadic
relationships based on the seminal
observation that both customer and supplier
are active, hence the name ``interaction
approach'' (e.g. Ha kansson, 1982; Turnbull
and Valla, 1987). In the next phase, the focus
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Keywords
Internal communications,
Interpersonal communications,Corporate communications,
Networks
Abstract
Owing to the strong position of
traditional marketing
communications (especially
advertising) research and
consumer marketing related
theories in the general field of
marketing, the prevailing
concepts of communication can
be labeled as ``mass
communicative'' in current
marketing discourse as a whole.
However, along with the rise of
various ``relational approaches'' in
marketing, the focus of marketing
research seems to shift from
products and firms as a central
unit of analysis to people,
organizations and the social
processes that bind actors
together in ongoing relationships.
In these interactive relationship/
network contexts, the nature of
communication is hardly mass
communicative. This article aims
at presenting a theoretical
framework on the role of
communication in business
relationships and networks. The
interaction/network approach tomarketing means moving from the
current perspective of marketing's
mass-communicative effects and
consequent communicative
behaviors of organizations to the
``lower level'' of interpersonal
communication processes
occurring within business
relationships and networks.
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changed towards understanding the dynamic
development of dyadic relationships (e.g.
Dwyer et al., 1987; Ford et al., 1986). One of the
main conclusions of the Europe-based IMPGroup studies was that a dyadic relationship
has to be seen in the context of a larger set of
interfirm relationships forming the business
context of the focal dyad. The underlying
rationale was to understand the actions of the
buyer and seller and the longitudinal
development of their relationship. This
``network approach'' has recently attracted
considerable interest among business
marketing researchers (e.g. Ha kansson and
Snehota, 1989, 1995; Webster, 1992). As can be
seen below, the interaction and network
approaches are very close to each other differences being found mainly in the levels
and units of analysis.
The interaction approachThe primary research interest in the
interaction approach lies in studying dyadic
long-term exchange relationships between
economic actors. This interest can be dated
back to the late 1960s when exchange was
defined as one of the core concepts of
marketing (Kotler and Levy, 1969). The
concept of an exchange relationship gained
prominence during the latter half of the 1970s
on a general theoretical level in marketing(e.g. Bagozzi, 1975; Arndt, 1979), in industrial
marketing (e.g. Ha kansson, 1982), as well as
in channels research (e.g. Frazier, 1983).
Generally, the term interaction approach is
adopted to refer to studies that focus on
exchange processes and relationship
formation between organizations. It aims at a
more thorough understanding of interaction,
and its forms and development processes
over time (e.g. Mo ller, 1994). It is not only
goods, but also other kinds of resources that
are exchanged through interactive
relationships. The interaction approachconcerns issues such as interaction
processes, adaptation within and
investments into relationships, different
kinds of bonds between actors,
developmental phases of relationships and
relationship outcomes (see Mo ller and
Halinen-Kaila, 1998).
The network approachAs a theoretical extension of the interaction
approach, the network approach aims at
making sense of what happens in
complicated business markets in which
organizations are engaged in complex
business relationships. The ``markets-as-
networks'' perspective on
interorganizational exchange refers to a
description of markets as associated or
bonded structures which comprise not only
buyers and sellers, but also other relevant
organizations such as consultants and
governmental institutions (Easton, 1992).The network approach aims to provide
understanding and descriptions of industrial
markets as complex networks of
interorganizational relationships. Mo ller
(1992) characterizes its aims as
understanding systems of relationships from
a positional perspective on the one hand
obtaining a particular focal firm's viewpoint;
and from a network perspective on the other
viewing networks from an aggregate,
holistic perspective. The role of marketing is,
to a great extent, in the establishment,
development, defence and maintenance ofnetwork positions. This is done by
developing multiple relationships in the focal
net, i.e. in the relevant network in which the
firm is active by relating externally and
adapting internally (Ha kansson and Snehota,
1989). Within the network approach, a broad
conceptual model has been developed
according to which interorganizational
markets consist of three basic groups of
variables or layers of substance: activities,
resources and actors (e.g. Ha kansson and
Snehota, 1995). The aim of the model of
industrial networks is to make possible an
integrated analysis of stability and
development in an industry. It provides a
basis for studying the roles of actors and sets
of actors in interorganizational development
processes (e.g. Ha kansson and Johanson,
1992).
Communication aspects ofbusiness relationships andnetworks: a conceptual framework
As stated earlier, most current marketing
research can be more or less directly linkedto mass-communication theory. However, the
interaction/network approach, i.e.
researching the development of a buyer-
seller dyad, or of interorganizational
networks, means that complex interaction
phenomena occurring in both need to be
addressed on organizational, departmental
and personal levels (cf. Mo ller and Wilson,
1988). Although actors at different levels of
aggregation may be identified, individuals
are inevitably the basic interactants in all
possible collective actor configurations. In
other words, aspects of interpersonal
communication must be taken into
consideration in researching exchange
processes from an interaction/network
perspective (see also Alajoutsija rvi and
Eriksson, 1998).
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Quite obviously, relational issues cannot
be separated from communicational
occurrences. According to Duck (1976, 1998),
relationships are a substantial part ofstructuring, evaluating and understanding
messages in interpersonal settings. For
example, business relationships (dyads) or
sets of relationships (networks) are assumed
to evolve as a result of interpersonal
communication which occurs situationally
in communicative and cognitive processes
between interactants within various
collective actor structures.
When it comes to long-term relationships,
one can draw a parallel between the concepts
``communication'' and ``social exchange
episodes'' which are intertwined with othertypes of exchange episodes (economic, legal,
information), and also with ongoing
adaptations and coordination processes.
Interlinked exchange episodes of various
types, together with adaptations and
coordination, form the interaction process
between the parties (Ha kansson, 1982).
Consequently, interpersonal
communication is a substantial part of the
interaction process and can therefore be
regarded as a processual element of
relationships and networks. In other words,
relationships and networks are essentially
formed by interpersonal communicationprocesses which, in turn, are affected by
their contextual and structural factors. On
the other hand, communication processes
may cause changes in the contextual and
structural characteristics of the relationship
or the network (Giddens, 1984). Relationships
and networks, therefore, cannot be
understood without having knowledge of the
communication processes occurring within
them, and communication processes can be
understood only if the situational factors
(contextual and structural characteristics)
are considered.Consequently, aspects of interpersonal
communication are important in attempting
to understand issues such as long-term
bonding, various forms of adaptation and the
development of trust and mutuality in
interorganizational relationships and
networks. However, although interaction/
network researchers embrace the idea of
voluntarism on the part of managers, they
have not incorporated individual intentions
into their analyses to any notable degree
(Mo ller, 1994). Thus, the role of
communication between individuals could be
brought forward more explicitly in research
on business relationships and networks. This
could be done by drawing more extensively
from many areas of interpersonal
communication research, including social
psychology and speech communication. The
important question is how relationships/
networks start, develop and decline as a
result of ``strings of interaction'', and of thechanging beliefs the interactants form about
them (Duck and Perlman, 1985).
The conceptual framework presented in
Figure 1 includes a synthesis of a framework
focusing on the relevant levels in
interorganizational relationships on the one
hand and the types of interpersonal
communication on the other.
The upper part of the Figure indicates that
in order to study the dynamics of business
relationships they are conceptualized
through inter-linked acts and episodes
(Ha kansson, 1982; Holmlund, 1997; Leminen,1999). An interorganizational relationship is
also embedded in the context of a connected
network and a macro environment which
must be taken into account in empirical
research.
In the lower part of our framework we have
outlined three basic groups of concepts
which are essential in understanding the
development of business relationships/
networks (Mo ller and Wilson, 1988; Ford,
1980). Context factors include the
characteristics of the outer context (the
connected network and the macro
environment) and characteristics of theinner context (supplier and buyer
characteristics). Content factors refer to
three basic processes of exchange, adaptation
and coordination (Mo ller and Wilson, 1988)
embedded into acts and episodes highlighted
in the upper part of the figure.
Furthermore, the exchange process can be
divided into the exchange of resources on the
one hand and social exchange on the other.
Social exchange refers to human
communication through which meanings are
communicated and values potentially
interpreted and learned. Althoughconceptually distinguished, resources and
social exchange are in practice interrelated.
In addition to reconstructing the
development of relationship by focusing on
mere acts and episodes of resource exchange
between the interacting organizations, we
think it is necessary to complement the
analysis by studying interpersonal
communication patterns between actor-
interactants at various organizational levels.
Furthermore, a business relationship also
involves processes of adaptation and
coordination. Adaptation processes refer to
the modification of resources or of the ways
of operating in order to benefit more from the
relationship. Coordination refers to the
development and the use of mechanisms that
facilitate the control of interorganizational
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exchange processes (Mo ller and Wilson, 1988,
1995). Finally, outcome factors constitute the
third group of concepts in our framework.
The outcomes of interaction can include
structural states or phases of a relationship
in terms of perceived performance, bonds
and atmosphere. Among other outcomes,
trust in a business relationship is a very
important issue greatly dependent on
communication.
We see the above-mentioned content
factors as inherently processual in nature
whereas the context and outcome factors are
primarily structural. However, it should be
noted that structural does not mean static;
context and outcome factors are also
dynamic, and their nature may change as a
result of interaction processes. In other
words, business relationships and networks
are essentially formed by process factors
(interaction processes) which, in turn, are
affected by their structural properties
(context and outcome factors). On the other
hand, interaction processes may cause
changes in the structural characteristics of
the relationship. As Giddens (1984, pp. 16-34)
puts it in the context of his widely-referenced
structuration theory, analysing the
structuration of social systems (such as
business relationships in the relevant
Figure 1
A conceptual framework for understanding the role of communication in business relationships and networks
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context of a business network) means
studying the modes in which such systems
are produced and reproduced in interaction.
Interpersonal communication can bestudied on many arenas within the
framework of a business relationship/
network. For example, access to formal
business negotiations (see Nyberg and
Strandvik, 1999), telephone discussions
(Nyberg, 1997; Nyberg and Haglund, 1991),
different kind of conversations and e-mail or
fax correspondence could enable an analysis
of interpersonal communication acts and
episodes in a business relationship/network
under scrutiny. In this case, this would allow
us to make interpretations on how
interactants make meaning of theirinteraction processes through language and
discourse (Alajoutsija rvi and Eriksson, 1998).
In other words, our conceptual framework
presupposes the following research
procedure. First, by analyzing ``observable''
acts and episodes a researcher reconstructs
``the social reality'' of the business
relationship/network studied. Second, by
studying interpersonal communication acts
and episodes, a researcher focuses on how
the interactants make meaning of their
interaction processes and how these
meanings are attached to the development of
business relationship under investigation
(Alajoutsija rvi and Eriksson, 1998; Tikkanen,
2000). It can be expected that by analyzing the
interaction process and the related
communication patterns, language and
discourse, our understanding on the
dynamics of business relationships and
networks can be increased.
Managerial implications
Interorganizational relationships and
networks cannot be examined in a vacuum:events and activities can only be understood
in their social, cultural and historical
contexts (Pettigrew, 1987, 1997). Following
Berger and Luckmann (1966), we see all
broader managerial phenomena, including
marketing, as socially constructed from
processes of negotiation in particular
contexts between individuals and collectives.
Such interactive processes result in the
collective enactment of reality, and in the
enactment of knowledge of reality, i.e. what
is believed to be ``real'' (also Weick, 1969).
Thus, interorganizational relationships
and networks involve at least five different
``levels of aggregation'' on which relevant
actors can be found, ranging from the
influential individuals through formal
intraorganizational bodies and whole formal
organizations to formal or informal
collectives (see the Mo ller and Wilson buyer-
seller interaction model (1988)). It should also
be noted that the four higher levels, rangingfrom informal groups or company
departments to large multinational
corporations or informal alliances, pose a
slight practical problem in terms of the
identification of relevant actors, e.g. within
an interorganizational relationship.
The fact that individuals are inevitably the
basic interactants in all collective actor
configurations is thus somewhat
paradoxical. Regardless of whether a
relevant actor is identified in an informal
group, a company department or a whole
organization, it is the individual actor-interactants within them who, through
every-day social interaction, construct the
reality or realities encountered in various
marketing situations (Berger and Luckmann,
1966). Moreover, there is an inherent duality
between the individual-level interaction
process on the one hand, and the social
structures forming a collective actor on the
other.
In order properly to understand
communication in building and maintaining
business relationships and networks, various
acts of communication should be approached
from the viewpoint of interactantconsciousness. In practice, this will lead to a
situation in which several different versions
of the actions, events and interpersonal
encounters and their roles in the
development of relationships and networks
are possible. Not only do different
interactants create different interpretations,
but the same individual can interpret and
reinterpret his/her actions from different
points of view. This means that we cannot
find any ultimate explanations for what
``genuinely'' happens in dynamic
interorganizational relationships andnetworks. Thus, there is no ultimate
scientific explanation that would
comprehensively cover the phenomena
involved (Puro, 1996).
Managerial implications generated by the
increased understanding of the role of
communication in business relationships
and networks are ``hidden'' in the sense that
our rather ``philosophical'' approach has no
prescriptive and normative elements. The
role of our framework is to sensitize
managers to think about the role of
communication as a part of relationship and
network management. By emphasizing the
division between observable acts and
episodes (objective facts; what really
happened in our business relationships) on
one hand and the process of meaning giving
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(actors' meanings and interpretations
attached to the development of the
relationship/network under scrutiny) on the
other, our framework aims at deepeningpractitioners' overall understanding of the
dynamics of business relationships and
networks.
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Application questions
1 Has your company intentionally aimed at
analyzing the content, nature and
outcomes of your key network
relationships (to customer, suppliers,
horizontal organizations) to a notable
degree? If yes, what kind of concepts andframeworks have been applied? Do they
take into account the existing
communications patterns in the
relationships under scrutiny?
2 How can the conceptual framework
depicted in Figure 1 help you to analyze
the role of communication in your key
network relationships as far as, for
instance, key interactants and the `strings
of interaction'' between them areconcerned?
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