El Rol de La Comunicacion en Las Relaciones Empresariales

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    The role of communication in business relationships

    and networks

    Rami Olkkonen

    Turku School of Economics and Business Administration, Turku, Finland

    Henrikki Tikkanen

    University of Oulu, Oulu, Finland

    Kimmo Alajoutsijarvi

    University of Oulu, Oulu, Finland

    Introduction

    In the context of the social organization

    within which all communication takes place,

    current research in marketing can to a great

    extent be located in the field of mass

    communication. Owing to the strong position

    of traditional marketing communications

    (especially advertising) research and

    consumer marketing related theories in the

    general field of marketing, the concepts of

    communication can be labeled as ``mass

    communicative'' in current marketing

    discourse as a whole. Concentrating on the

    traditional one-way view of communication

    seems to be prevalent in most currentmarketing research. However, it is obvious

    that members of the target audience

    influence each other. The traditional one-way

    communication process is therefore enriched

    by interpretations of and interactions

    between audience members in interpersonal

    networks (see Delozier, 1976; Fill, 1995;

    McQuail, 1994).

    Since the late 1970s the traditional

    marketing mix based view of marketing has

    been increasingly questioned among

    researchers interested in the relational

    aspects of marketing (see Arndt, 1979;Ha kansson, 1982; Gummesson, 1987;

    Gro nroos, 1989). This growing criticism

    toward the so-called transaction marketing

    concept came primarily from three sources.

    These included certain North American

    academicians in services and industrial

    marketing, North-European researchers in

    services marketing and interaction/network

    researchers related to the IMP group

    (Gro nroos 1990). The IMP International/

    Industrial Marketing and Purchasing group

    consists of researchers from Sweden,

    Finland, France, Germany, the UK, Italy, theUSA, and Australia.

    The interest in business relationships and

    networks in marketing has also grown out of

    the pronounced trend in business practicetowards ``non-traditional'' organization

    forms. As opposed to hierarchical

    organizations controlling all facets of a

    business, both scholars and popular press

    have been drawn to the phenomenon of firms

    forming loose alliances to supply each other

    with required productive functions

    (Erickson and Kushner, 1999). Along with the

    rise of the relational approaches in

    marketing, the focus of marketing research

    seems to shift from products and firms as a

    unit of analysis to people, organizations and

    the social processes that bind actors togetherin ongoing relationships (Webster, 1992).

    Consequently, also the role of

    communication has to and will be somewhat

    different in the research of business

    relationships and networks from that of

    traditional consumer marketing.

    The purpose of this paper is to shed light on

    the role of communication within business

    relationships and networks. The IMP group-

    related interaction and network approach

    (see Ford, 1997) to interorganizational

    marketing is briefly introduced in the

    following section to facilitate this discussion.

    Furthermore, a conceptual framework on the

    role of communication in business

    relationships and networks is proposed.

    Finally, some managerial implications are

    presented.

    IMP-related interaction/networkapproach: general principles

    A large amount of research has been

    conducted on business relationships and

    networks. The earliest studies concentrated

    mostly on understanding the nature of dyadic

    relationships based on the seminal

    observation that both customer and supplier

    are active, hence the name ``interaction

    approach'' (e.g. Ha kansson, 1982; Turnbull

    and Valla, 1987). In the next phase, the focus

    The current issue and full text archive of this journal is available at

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    Management Decision38/6 [2000] 403409

    # MCB University Press[ISSN 0025-1747]

    Keywords

    Internal communications,

    Interpersonal communications,Corporate communications,

    Networks

    Abstract

    Owing to the strong position of

    traditional marketing

    communications (especially

    advertising) research and

    consumer marketing related

    theories in the general field of

    marketing, the prevailing

    concepts of communication can

    be labeled as ``mass

    communicative'' in current

    marketing discourse as a whole.

    However, along with the rise of

    various ``relational approaches'' in

    marketing, the focus of marketing

    research seems to shift from

    products and firms as a central

    unit of analysis to people,

    organizations and the social

    processes that bind actors

    together in ongoing relationships.

    In these interactive relationship/

    network contexts, the nature of

    communication is hardly mass

    communicative. This article aims

    at presenting a theoretical

    framework on the role of

    communication in business

    relationships and networks. The

    interaction/network approach tomarketing means moving from the

    current perspective of marketing's

    mass-communicative effects and

    consequent communicative

    behaviors of organizations to the

    ``lower level'' of interpersonal

    communication processes

    occurring within business

    relationships and networks.

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    changed towards understanding the dynamic

    development of dyadic relationships (e.g.

    Dwyer et al., 1987; Ford et al., 1986). One of the

    main conclusions of the Europe-based IMPGroup studies was that a dyadic relationship

    has to be seen in the context of a larger set of

    interfirm relationships forming the business

    context of the focal dyad. The underlying

    rationale was to understand the actions of the

    buyer and seller and the longitudinal

    development of their relationship. This

    ``network approach'' has recently attracted

    considerable interest among business

    marketing researchers (e.g. Ha kansson and

    Snehota, 1989, 1995; Webster, 1992). As can be

    seen below, the interaction and network

    approaches are very close to each other differences being found mainly in the levels

    and units of analysis.

    The interaction approachThe primary research interest in the

    interaction approach lies in studying dyadic

    long-term exchange relationships between

    economic actors. This interest can be dated

    back to the late 1960s when exchange was

    defined as one of the core concepts of

    marketing (Kotler and Levy, 1969). The

    concept of an exchange relationship gained

    prominence during the latter half of the 1970s

    on a general theoretical level in marketing(e.g. Bagozzi, 1975; Arndt, 1979), in industrial

    marketing (e.g. Ha kansson, 1982), as well as

    in channels research (e.g. Frazier, 1983).

    Generally, the term interaction approach is

    adopted to refer to studies that focus on

    exchange processes and relationship

    formation between organizations. It aims at a

    more thorough understanding of interaction,

    and its forms and development processes

    over time (e.g. Mo ller, 1994). It is not only

    goods, but also other kinds of resources that

    are exchanged through interactive

    relationships. The interaction approachconcerns issues such as interaction

    processes, adaptation within and

    investments into relationships, different

    kinds of bonds between actors,

    developmental phases of relationships and

    relationship outcomes (see Mo ller and

    Halinen-Kaila, 1998).

    The network approachAs a theoretical extension of the interaction

    approach, the network approach aims at

    making sense of what happens in

    complicated business markets in which

    organizations are engaged in complex

    business relationships. The ``markets-as-

    networks'' perspective on

    interorganizational exchange refers to a

    description of markets as associated or

    bonded structures which comprise not only

    buyers and sellers, but also other relevant

    organizations such as consultants and

    governmental institutions (Easton, 1992).The network approach aims to provide

    understanding and descriptions of industrial

    markets as complex networks of

    interorganizational relationships. Mo ller

    (1992) characterizes its aims as

    understanding systems of relationships from

    a positional perspective on the one hand

    obtaining a particular focal firm's viewpoint;

    and from a network perspective on the other

    viewing networks from an aggregate,

    holistic perspective. The role of marketing is,

    to a great extent, in the establishment,

    development, defence and maintenance ofnetwork positions. This is done by

    developing multiple relationships in the focal

    net, i.e. in the relevant network in which the

    firm is active by relating externally and

    adapting internally (Ha kansson and Snehota,

    1989). Within the network approach, a broad

    conceptual model has been developed

    according to which interorganizational

    markets consist of three basic groups of

    variables or layers of substance: activities,

    resources and actors (e.g. Ha kansson and

    Snehota, 1995). The aim of the model of

    industrial networks is to make possible an

    integrated analysis of stability and

    development in an industry. It provides a

    basis for studying the roles of actors and sets

    of actors in interorganizational development

    processes (e.g. Ha kansson and Johanson,

    1992).

    Communication aspects ofbusiness relationships andnetworks: a conceptual framework

    As stated earlier, most current marketing

    research can be more or less directly linkedto mass-communication theory. However, the

    interaction/network approach, i.e.

    researching the development of a buyer-

    seller dyad, or of interorganizational

    networks, means that complex interaction

    phenomena occurring in both need to be

    addressed on organizational, departmental

    and personal levels (cf. Mo ller and Wilson,

    1988). Although actors at different levels of

    aggregation may be identified, individuals

    are inevitably the basic interactants in all

    possible collective actor configurations. In

    other words, aspects of interpersonal

    communication must be taken into

    consideration in researching exchange

    processes from an interaction/network

    perspective (see also Alajoutsija rvi and

    Eriksson, 1998).

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    Quite obviously, relational issues cannot

    be separated from communicational

    occurrences. According to Duck (1976, 1998),

    relationships are a substantial part ofstructuring, evaluating and understanding

    messages in interpersonal settings. For

    example, business relationships (dyads) or

    sets of relationships (networks) are assumed

    to evolve as a result of interpersonal

    communication which occurs situationally

    in communicative and cognitive processes

    between interactants within various

    collective actor structures.

    When it comes to long-term relationships,

    one can draw a parallel between the concepts

    ``communication'' and ``social exchange

    episodes'' which are intertwined with othertypes of exchange episodes (economic, legal,

    information), and also with ongoing

    adaptations and coordination processes.

    Interlinked exchange episodes of various

    types, together with adaptations and

    coordination, form the interaction process

    between the parties (Ha kansson, 1982).

    Consequently, interpersonal

    communication is a substantial part of the

    interaction process and can therefore be

    regarded as a processual element of

    relationships and networks. In other words,

    relationships and networks are essentially

    formed by interpersonal communicationprocesses which, in turn, are affected by

    their contextual and structural factors. On

    the other hand, communication processes

    may cause changes in the contextual and

    structural characteristics of the relationship

    or the network (Giddens, 1984). Relationships

    and networks, therefore, cannot be

    understood without having knowledge of the

    communication processes occurring within

    them, and communication processes can be

    understood only if the situational factors

    (contextual and structural characteristics)

    are considered.Consequently, aspects of interpersonal

    communication are important in attempting

    to understand issues such as long-term

    bonding, various forms of adaptation and the

    development of trust and mutuality in

    interorganizational relationships and

    networks. However, although interaction/

    network researchers embrace the idea of

    voluntarism on the part of managers, they

    have not incorporated individual intentions

    into their analyses to any notable degree

    (Mo ller, 1994). Thus, the role of

    communication between individuals could be

    brought forward more explicitly in research

    on business relationships and networks. This

    could be done by drawing more extensively

    from many areas of interpersonal

    communication research, including social

    psychology and speech communication. The

    important question is how relationships/

    networks start, develop and decline as a

    result of ``strings of interaction'', and of thechanging beliefs the interactants form about

    them (Duck and Perlman, 1985).

    The conceptual framework presented in

    Figure 1 includes a synthesis of a framework

    focusing on the relevant levels in

    interorganizational relationships on the one

    hand and the types of interpersonal

    communication on the other.

    The upper part of the Figure indicates that

    in order to study the dynamics of business

    relationships they are conceptualized

    through inter-linked acts and episodes

    (Ha kansson, 1982; Holmlund, 1997; Leminen,1999). An interorganizational relationship is

    also embedded in the context of a connected

    network and a macro environment which

    must be taken into account in empirical

    research.

    In the lower part of our framework we have

    outlined three basic groups of concepts

    which are essential in understanding the

    development of business relationships/

    networks (Mo ller and Wilson, 1988; Ford,

    1980). Context factors include the

    characteristics of the outer context (the

    connected network and the macro

    environment) and characteristics of theinner context (supplier and buyer

    characteristics). Content factors refer to

    three basic processes of exchange, adaptation

    and coordination (Mo ller and Wilson, 1988)

    embedded into acts and episodes highlighted

    in the upper part of the figure.

    Furthermore, the exchange process can be

    divided into the exchange of resources on the

    one hand and social exchange on the other.

    Social exchange refers to human

    communication through which meanings are

    communicated and values potentially

    interpreted and learned. Althoughconceptually distinguished, resources and

    social exchange are in practice interrelated.

    In addition to reconstructing the

    development of relationship by focusing on

    mere acts and episodes of resource exchange

    between the interacting organizations, we

    think it is necessary to complement the

    analysis by studying interpersonal

    communication patterns between actor-

    interactants at various organizational levels.

    Furthermore, a business relationship also

    involves processes of adaptation and

    coordination. Adaptation processes refer to

    the modification of resources or of the ways

    of operating in order to benefit more from the

    relationship. Coordination refers to the

    development and the use of mechanisms that

    facilitate the control of interorganizational

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    exchange processes (Mo ller and Wilson, 1988,

    1995). Finally, outcome factors constitute the

    third group of concepts in our framework.

    The outcomes of interaction can include

    structural states or phases of a relationship

    in terms of perceived performance, bonds

    and atmosphere. Among other outcomes,

    trust in a business relationship is a very

    important issue greatly dependent on

    communication.

    We see the above-mentioned content

    factors as inherently processual in nature

    whereas the context and outcome factors are

    primarily structural. However, it should be

    noted that structural does not mean static;

    context and outcome factors are also

    dynamic, and their nature may change as a

    result of interaction processes. In other

    words, business relationships and networks

    are essentially formed by process factors

    (interaction processes) which, in turn, are

    affected by their structural properties

    (context and outcome factors). On the other

    hand, interaction processes may cause

    changes in the structural characteristics of

    the relationship. As Giddens (1984, pp. 16-34)

    puts it in the context of his widely-referenced

    structuration theory, analysing the

    structuration of social systems (such as

    business relationships in the relevant

    Figure 1

    A conceptual framework for understanding the role of communication in business relationships and networks

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    context of a business network) means

    studying the modes in which such systems

    are produced and reproduced in interaction.

    Interpersonal communication can bestudied on many arenas within the

    framework of a business relationship/

    network. For example, access to formal

    business negotiations (see Nyberg and

    Strandvik, 1999), telephone discussions

    (Nyberg, 1997; Nyberg and Haglund, 1991),

    different kind of conversations and e-mail or

    fax correspondence could enable an analysis

    of interpersonal communication acts and

    episodes in a business relationship/network

    under scrutiny. In this case, this would allow

    us to make interpretations on how

    interactants make meaning of theirinteraction processes through language and

    discourse (Alajoutsija rvi and Eriksson, 1998).

    In other words, our conceptual framework

    presupposes the following research

    procedure. First, by analyzing ``observable''

    acts and episodes a researcher reconstructs

    ``the social reality'' of the business

    relationship/network studied. Second, by

    studying interpersonal communication acts

    and episodes, a researcher focuses on how

    the interactants make meaning of their

    interaction processes and how these

    meanings are attached to the development of

    business relationship under investigation

    (Alajoutsija rvi and Eriksson, 1998; Tikkanen,

    2000). It can be expected that by analyzing the

    interaction process and the related

    communication patterns, language and

    discourse, our understanding on the

    dynamics of business relationships and

    networks can be increased.

    Managerial implications

    Interorganizational relationships and

    networks cannot be examined in a vacuum:events and activities can only be understood

    in their social, cultural and historical

    contexts (Pettigrew, 1987, 1997). Following

    Berger and Luckmann (1966), we see all

    broader managerial phenomena, including

    marketing, as socially constructed from

    processes of negotiation in particular

    contexts between individuals and collectives.

    Such interactive processes result in the

    collective enactment of reality, and in the

    enactment of knowledge of reality, i.e. what

    is believed to be ``real'' (also Weick, 1969).

    Thus, interorganizational relationships

    and networks involve at least five different

    ``levels of aggregation'' on which relevant

    actors can be found, ranging from the

    influential individuals through formal

    intraorganizational bodies and whole formal

    organizations to formal or informal

    collectives (see the Mo ller and Wilson buyer-

    seller interaction model (1988)). It should also

    be noted that the four higher levels, rangingfrom informal groups or company

    departments to large multinational

    corporations or informal alliances, pose a

    slight practical problem in terms of the

    identification of relevant actors, e.g. within

    an interorganizational relationship.

    The fact that individuals are inevitably the

    basic interactants in all collective actor

    configurations is thus somewhat

    paradoxical. Regardless of whether a

    relevant actor is identified in an informal

    group, a company department or a whole

    organization, it is the individual actor-interactants within them who, through

    every-day social interaction, construct the

    reality or realities encountered in various

    marketing situations (Berger and Luckmann,

    1966). Moreover, there is an inherent duality

    between the individual-level interaction

    process on the one hand, and the social

    structures forming a collective actor on the

    other.

    In order properly to understand

    communication in building and maintaining

    business relationships and networks, various

    acts of communication should be approached

    from the viewpoint of interactantconsciousness. In practice, this will lead to a

    situation in which several different versions

    of the actions, events and interpersonal

    encounters and their roles in the

    development of relationships and networks

    are possible. Not only do different

    interactants create different interpretations,

    but the same individual can interpret and

    reinterpret his/her actions from different

    points of view. This means that we cannot

    find any ultimate explanations for what

    ``genuinely'' happens in dynamic

    interorganizational relationships andnetworks. Thus, there is no ultimate

    scientific explanation that would

    comprehensively cover the phenomena

    involved (Puro, 1996).

    Managerial implications generated by the

    increased understanding of the role of

    communication in business relationships

    and networks are ``hidden'' in the sense that

    our rather ``philosophical'' approach has no

    prescriptive and normative elements. The

    role of our framework is to sensitize

    managers to think about the role of

    communication as a part of relationship and

    network management. By emphasizing the

    division between observable acts and

    episodes (objective facts; what really

    happened in our business relationships) on

    one hand and the process of meaning giving

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    (actors' meanings and interpretations

    attached to the development of the

    relationship/network under scrutiny) on the

    other, our framework aims at deepeningpractitioners' overall understanding of the

    dynamics of business relationships and

    networks.

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    Application questions

    1 Has your company intentionally aimed at

    analyzing the content, nature and

    outcomes of your key network

    relationships (to customer, suppliers,

    horizontal organizations) to a notable

    degree? If yes, what kind of concepts andframeworks have been applied? Do they

    take into account the existing

    communications patterns in the

    relationships under scrutiny?

    2 How can the conceptual framework

    depicted in Figure 1 help you to analyze

    the role of communication in your key

    network relationships as far as, for

    instance, key interactants and the `strings

    of interaction'' between them areconcerned?

    [ 409]

    Rami Olkkonen,Henrikki Tikkanen andKimmo AlajoutsijarviThe role of communication inbusiness relationships andnetworks

    Management Decision38/6 [2000] 403409