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DRAFTManatee County

Comprehensive Maintenance Plan (CMP)for

Traffic Control Devices

Presented by:

Aaron BurkettTraffic Operations Division Manager

Cory MilesTraffic Control Technician Supervisor

Michael ChesleyTraffic Signs and Markings Supervisor

April 19, 2016

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Introductions

• Aaron Burkett • Traffic Operations Division Manager• 17 years experience in Traffic Operations

• Cory Miles• Traffic Control Supervisor• 12 years experience in Public Works and Traffic Signal Maintenance

• Michael Chesley• Traffic Signs and Marking Supervisor• 12 years experience in Traffic Sign and Pavement Marking

Maintenance

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Presentation Objectives

• History/ Development

• What is the CMP

• CMP Overview

• Challenges/ Opportunities

• Lessons Learned

• Peer Review

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• Traffic Operations DivisionAbout UsOur Core MissionPast Maintenance Practices

• Impetus for CMP DevelopmentPlanOrganization New Systems SupportEconomy

History/ Development

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What is the CMP ??? The Comprehensive Maintenance Plan

(CMP) is a living document comprised of various supporting documents which serve to define our Core Service Functions and identify the procedures, tasks and objectives required to accomplish our mission.

It is based on the strategy of attaining a high level of accountability by outlining a methodical and measureable approach to maintenance.

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Core Service

Functions

Signals

Roadway Lighting

Intelligent Transportation Systems

Flashing Beacons

Traffic Signs

Pavement Markings

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CMP Overview -Core Service Function Components

• Maintenance Procedure Outline

o Scope of Services

o Inventory Procedures

o Inspection Procedures

o Maintenance Priorities

o Maintenance Procedures

• Supporting Documents

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CMP Overview - Scope of Services

• A Scope of Services is outlined within each Core Service Function

• It defines the general parameters of that maintenance function to include who it serves, what it does, when, why and how.

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Example Scope of Services: Traffic Signal CSFMaintenance Procedure Outline

1. Scope of Services:

The Traffic Operations Division provides preventive and reactive maintenance services for all County owned signalized intersections located within unincorporated areas of Manatee County.

These same services are also provided for signalized intersections located within FDOT right-of-way and within the districts of the City of Palmetto, City of Holmes Beach and City of Bradenton Beach.

The Division provides services to maintain all traffic signal assemblies and associated components to include, but not limited to, all underground and above ground traffic signal supports, components, electrical and electronic devices, signals, signs, operating hardware and software.

The Division is responsible to maintain all service records and reports and produce these records upon request.

Traffic Operations Division staff are trained and resourced to provide immediate response for any after-hours traffic signal problem that may occur 24 hours a day, seven days a week to include weekends and holidays.

The Division is required to implement this maintenance program to ensure proper maintenance and operation of traffic control devices in accordance with all applicable standards, codes, policies, procedures and maintenance agreements.

The Division shall ensure acceptable levels of service and quality control are maintained.

Annual maintenance objectives are developed each year and a static copy is maintained within the Supporting Documents section of the manual.

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CMP Overview – Inventory Procedures

• Data collection

• Spreadsheets

• GIS

• Cityworks/ Storeroom

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Example Inventory Procedures1. Inventory Procedures

Accurate and up to date Traffic Signal Inventories shall be maintained on a continual basis.

Field and Warehouse Inventory Snapshots shall be taken every 6 months and archived.

An intersection folder shall be maintained on the Traffic Division Share Drive for the purposes of maintaining specific intersection documents and related data.

Detailed inventory information including, but not limited to; location, ID number, quantity, type, ownership, installation date, configuration, software, model, brand, asset number, plans, drawings, as built documents and other related source documentation shall be maintained within each folder.

The Traffic Inspector shall collect all field inventory data during project inspections and annual inspection procedures.

The Traffic Inspector shall update the intersection folder for each location accordingly.

The Traffic Inspector shall maintain and continually update an Inventory Excel spreadsheet summarizing all Traffic Signal Inventories data. (See attached Inventory Spreadsheet)

Traffic Signal ‘As Built’ documents to include shop drawings shall be filed within the appropriate intersection folder. A copy shall be provide to the Utilities Department staff for the purposes of updating the GIS Utility layer to enable effective locate services.

Field and Warehouse material inventories shall be maintained to include specific material types, quantities, part numbers, Clerk of Court asset ID numbers, costs, vendors and warehouse locations.

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CMP Overview – Inspection Procedures

• Frequency

• Process

• Documentation

• Project Inspections

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Example Inspection Procedures1. Inspection Procedures

Each traffic signal shall receive a preventive maintenance inspection at least one time annually by the Traffic Inspector.

A Traffic Signal Inspection Log is maintained and is used to track the location, time and date of inspection and the inspectors’ name.

A Traffic Signal Inspection Form shall be filled out during each traffic signal inspection for each location.

All deficiencies found during the inspection shall be noted on the traffic signal inspection form and a copy of the form shall be provided to the Supervisor.

The Supervisor shall review the inspection forms and prioritize repairs with the maintenance crew accordingly.

All inspection and maintenance activities shall be recorded on Cityworks daily worksheets. These worksheets shall be processed daily to ensure all information is recorded within the Cityworks database.

All inspection and maintenance activities performed on Non County owned infrastructure shall be coordinated with the infrastructure owner prior to scheduling work.

Inspections of new infrastructure relating to CIP or Developer projects shall be scheduled and performed as needed. The Traffic Inspector shall coordinate all inspection activities with the Traffic Design Division.

Completed Inspection Forms shall be scanned and filed in the appropriate intersection folder.

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CMP Overview – Maintenance Priorities

• Inspection results• Safety considerations• Roadway functional classification (i.e.

thoroughfares and evacuation routes first)• Traffic volumes • Device type, age and condition• Infrastructure Life Cycles• Ownership

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CMP Overview – Maintenance Procedures

• Preventive (Light/ Heavy)

• Reactive

• Design

• Programmed

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Example Maintenance Procedures 

Traffic Signal Maintenance is categorized by type;

o Preventive, (Light/ Heavy)o Reactive,o Designo Programmed

The Division prioritizes tasks and assigns crews to support each maintenance type based on current needs, available resources and the maintenance priorities identified within this manual.

Each crew shall consist of a minimum of 2 Technicians for safety.

(Light) Preventive maintenance is performed on a daily basis. A Preventive Maintenance Crew is assigned each day (as needs and resources permit) to perform routine preventive maintenance services to traffic signals. This crew performs light maintenance in accordance with the inspection items contained within the Traffic Signal Inspection Form. The crew corrects minor punch list items noted by the Traffic Inspector. This crew may respond to trouble calls as needed.

The crew documents on the Traffic Signal Inspection form corrective action taken for punch list items, any items not completed and date PM was performed then submits the form the Supervisor to process. Once all items noted on the form are corrected it is then archived within the Intersection Share Drive Folder.

Heavy maintenance items noted on the Traffic Signal Inspection Form are prioritized and scheduled as needed. This includes items such as Traffic Signal Mast Arm (TSMA) inspection punch list items.

Heavy Maintenance includes intersection overhaul work, heavy maintenance items found during inspections by the Traffic Inspector, special requests for signal work and reactive trouble calls as needed.

Reactive maintenance needs are assigned as needs and resources dictate.

Design Maintenance includes special project requests for installation of new equipment or modification of existing equipment to improve performance or safety. These tasks shall be prioritized and scheduled as resources, funding dictate.

  Programmed maintenance encompasses tasks which are specific to a type of device which requires special attention due to the nature of the device, scale of the project or recurring

needs.

Programmed maintenance items include weekly detector maintenance, illuminated street name sign maintenance, audible pedestrian signal maintenance, uninterruptible power supply maintenance, MMU testing maintenance and others.

Crews are assigned programmed maintenance tasks as needs, resources and maintenance schedules dictate.

Specific procedures and schedules for programmed maintenance items are outlined within the Task Process Worksheets.

All activities for each crew to include labor, equipment and material shall be noted on a daily work ticket for each project or location and submitted on a daily basis.

To ensure safety and quality Task Process Analysis Worksheets have been developed for each traffic signal maintenance task within City Works.

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• Task Process Worksheets

• Inventories

• Logs

• Maps

• Annual Maintenance Objectives

CMP Overview – Supporting Documents

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Example Supporting Document – Inventory Spreadsheet

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Example Supporting Document – Task Process Worksheet

PLOTTER SIGN SHEETING

AIR RIVET GUNMISC. TOOLS ( SCISSSORS,KNIFE, ETC.)

TWIST BRACKET

EQUIPMENT USED MATERIALS USED

GENERAL DESCRIPTIONS OF ASSUMPTIONS AND SCOPE (MIN/MAX)FABRICATE ALL TYPES OF MUTCD SIGNS FOR INVENTORY STOCKING, THIS IS FOR SIGN MAINTENANCE USED BY SIGNTECHNICIANS. UPGRADING SIGN LOCATIONS AND NEW SIGN INSTALLATIONS. SUCCESSFUL OUTPUT LEVEL 2 WORKERS - SKILL LEVEL III

COMPUTER ALUMINUN BLANKS

TASK PROCESS ANALYSIS WORKSHEET

CITY WORKS CODE SIGN FABRICATION UNIT OF MEASURE Each

TASK FABRICATION OF SIGNS (IN SHOP)

TASK DESCRIPTION:FABRICATION OF SIGNS (IN SHOP) TO MAINTAIN THE ESTABLISHED MINIMUM INVENTORY OF SIGNS FOR ROUTINEMAINTENANCE, UPGRADING, NEW INSTALLATIONS AND EMERGENCY REPAIRS.

SIGN ROLLER TRANSFER TAPE

LABOR REQUIRED PRODUCTION RATE AND AVG COSTS

AIR COMPRESSORCORDLESS DRILL

2 TECH DEPENDS ON THE TASK. ANYWHERE FROM $25.00 TO $500.0030 MIN TO DESIGN AND CUT OUT PER SIGN.30 MIN TO WEED AND PUT SIGN TOGETHER

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TASK PROCESS/ STEPSRECEIVE SIGN REQUESTDESIGN SIGN (SEE ATTACHEMENT) CUT OUT SIGNWEED SIGN

MAINTAIN STOCK INVENTORY OF SIGNS

TRANSFER SIGN TO ALUM BLANKREMOVE TRANSFER TAPESTREET MARKER ASSEMBLY: AFTER APPLYING TO ALUM BLANKS POP RIVET END OF BLANKS TOGETHER.PUT SIDE STREET ON TWIST BRACKET FIRST THEN ON STREET ON TOP OF TWIST BRACKET.

QUALITY CONTROL REQUIREMENTS

APPLY TRANSFER TAPE

CHECK FOR EVEN BORDERSSTRAIGHT LETTERSCLEAN EDGESWORDS ARE SPELLED CORRECTLY

SAFETY CONSIDERATIONSDO NOT CUT YOUR SELF WHEN WEEDING SIGN AND TRIMMING AROUND ALUM BLANK.

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Example Supporting Document – Inspection Log

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Example Supporting Document – GIS Layer Map

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Recap- What is the CMP ?

Living Maintenance Plan Document

Comprised of Several Source Documents

Defines Each Core Service Function (CSF)

Defines Procedures, Tasks and Objectives for Each CSF

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– Challenges• Creating a Scalable Solution• Staff Buy In/ Support• Resources• Building the System

– Opportunities• Creative Funding Options• Change in the Culture of Public Works (ACE)• Changes Leadership/ Staff• Technology

Challenges / Opportunities

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• Strategize then plan

• Use resources creatively

• Don’t over commit staff

• Define Program Measures early

• Stick to the plan

• Be ready to change the plan

Lessons Learned

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Manatee CountyComprehensive Maintenance Plan

for Traffic Control Devices

• Questions??