c. Presentation Skills.pptx

8/10/2019 c. Presentation Skills.pptx

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(For further reading refer: Chapter 14: Effective Presentations, Pg.

229-240, Business Communication, By - P. D. Chaturvedi, Mukesh

ChaturvediThird Edition)


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Q1. What is a Presentation?


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A presentation is an oral activity thatuses a visual medium (such as LCD projectors

or PowerPoint slides) to discussnew ideas andinformation with a specific audience in apersuasive and convincing manner.


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Q2. Suppose you have just made a

presentation. There is a coffee break.People are standing around discussing

the presentation. You are able to

overhear what they are saying. Whatwould you like to hear them say about

you and your presentation.


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Clear structure Meets audience's needs, interests,

and level of understanding Tables, graphs, and charts Humour and anecdotes Body language Questions


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Q6. Identify the main content of apresentation on a topic of your choice

and break it up into different sectionsand sub-sections.


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The Presenter

The Audience

The specific content and definite objective to beachieved


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Q4. Often it is difficult to know where tobegin a Presentation. What do you

think is the first thing to consider? Why?


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Identify the purpose and goal of the presentation

Analyse the audience and their needs

Collate the relevant information

Design and organize the information

Time the presentation Decide on the medium of presentation and visual

aids Become familiar with the location of the

presentation


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Get as much information about the audienceas you can

Gear purpose to size and composition ofgroup Consider audiences probable reaction Gear content to audiences level of

understanding Gear content to common interests

2000 by Prentice Hall 16-11


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Q5. Why is the Time Limit important in

the case of the presentation? List atleast 2 reasons.


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Introduction: 3 minutes Main body: 15 minutes Conclusion: 2 minutes Question-answer session: 10 minutes


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Casual style Is best for small

groups

Encourages audienceparticipation

Allows simple visual

aids Calls for

conversationaldelivery

Formal style Is best for large

audiences or major

events

Discouragesaudienceparticipation

Requires dramaticvisual aids

Calls for Formal

delivery 2000 by Prentice Hall 16-14


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1.Introduction--arousing interest

--establishing credibility

--providing a preview

2. Body

--indicating points

-emphasize structure--keep attention high3. Closing

--indicate conclusion

--highlight main points

--tell of next steps


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Arouse interest

Appeal to human nature

Match tone of subject and purpose Build credibility Let someone else introduce you

Explain who you are and why youre qualified Tie qualifications to audiences concerns

Preview main points



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Clarifies structure by connecting the ideas Speaker summarizes and repeats key ideas Speaker uses transitions

Speaker uses gestures and visual aids Maintains audiences interests Limits discussion to no more than three to

four points Explains who, when, where, why, and how Tells listeners whats in it for them



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Relate subject to audiences needs Use clear, vivid language

Tie subject to familiar ideas Get audience involved

Incorporate variety

Ask them questions

Use visual aids

Use gestures and tone of voice



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Restates main points Outlines next steps

Action items Completion date

Person responsible

Potential problems Ends on positive note



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Memorizing

Reading Speaking from notes

Impromptu speaking



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Prepare extra material Rehearse

Think positively Pause before you begin Memorize your first sentence or two Get audience into act Use visual aids Dont panic; concentrate on audience Drink some water


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Prepare and practice

Check out location beforehand Speak in normal, conversational tone

Use visual aids effectively

Pay attention to nonverbal messages



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Have extra materialfor support

Practice positive

thinking Channel your

nervousness

Arrange your notes,

and visuals before youspeak

Take deep breathsbefore you begin

Memorize the

opening statement Use visuals for

assistance and

audience interest

Use nonverbals foremphasis


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ToInform

To

Persuade

ToMotivate

To

Entertain


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Informative Instructional

Arousing Persuasive Decision-Making


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Boards Flip Charts Overhead Projectors and Transparencies PowerPoint Presentations


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When to use Visual Aids?


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Keep them simple Determine type to use

Think visual composition (structure, space) Use to emphasize, clarify, and summarize the

main points Refer to them as you speak, but talk to

audience and not the visual Make certain audience can see them Watch out for visual overload


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Rehearsal Body Language

Handling Questions and Debate


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Q8. Discuss the different kinds of questionsone can face from an audience and how you

would handle them?


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Try to anticipate and prepare Respond without getting sidetracked

Show sufficient knowledge If you dont know the answer, say so Keep audience and situation under control Control your feelings and emotions Use answers to your advantage Dont run overtime


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Dont rush opening Act confident

Maintain eye contact Stand up straight Use gestures for emphasis Vary facial expressions


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