Post on 11-Jan-2017
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IntroductionStudent Attendance Review Board
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Introduction What’s New SARB Process Responsibilities
SARB Process for Administrators
Step by Step instructions
IntroductionPupil Welfare and Safety
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What is SARBSARB is a program aimed at changing behaviors. The intent is to improve a student’s attendance through interventions and specific consequences
Goals for ProgramOur goal is to reduce habitual and/or chronic truancy and increase student attendance at all of our schools
SARB TeamThe SARB team consists of attendance clerks, Assistant Principals, Principals, District personnel, law enforcement and our community
ResponsibilitiesEach Member of the SARB team has specific duties and responsibilities to fullfill
RequirementsThe SARB process is part of the Ed Code. We have specific requirements we must follow to ensure due process
ProcessWe have developed a simplified process to ensure that we support our students and follow the Ed Code.
IntroductionStudent Attendance Review Board 2015-2016
Program Goals
SARB is not effectively utilized by most School
District as an intervention - We want
to change this.
Good attendance changes the culture of a school. A strong culture engages kids to achieve
Systems make change possible. A great SARB program supports the goals of our schools
When all stakeholders work together, positive change is possible
The SARB process supports students by encouraging good habits and providing
much needed interventions
Plant the Seed Grow a Culture Build a Process Cooperate Support
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Effective SARBThe process works with teamwork
SupportWhen students feel supported their behavior changes. Attendance is affected by a myriad of issues. Find out what is going on!
Interventions
Some kids need structure and stability to succeed. Monitor attendance and put structures in place to support student needs
ReferralsWhen the interventions
aren’t working, don’t give up. Refer students to the
next step and stay consistent.
Hearings
The District Attorney is here to help us enforce the law
with students and parents.
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Teamwork
You are the frontline in the battle to reduce
truancies. Establish SARB expectations and stay consistent
We’re No.1
Principals &Assistant Principals Leverage Pupil
Welfare to support your SARB efforts.
District
Engage counseling staff early in the
intervention process to mitigate
problems
CounselorsLeverage law
enforcement to influence student
behavior
SRO
Engage Parents early and
communicate often
Parents
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Home issuesResearch suggests that problems in the
home is a major factor in student truancy
TransportationLack of transportation to and from
school is a major source of tranucyClass Schedule
0 Period and late afternoon classes can cause truancy in some
students. Learning DisabilityStudents with undiagnosed
learning disabilities are prone to traunt behavior.Bullying/Social Problems
Social problems and bullying are a major source of anxiety that leads to truancy
Lack of Interest/PlacementLack of interest in curriculuam and incorrect
placement can cause students to miss school
Understanding the BehaviorThe first step in changing behavior, is understanding why they do it
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Have students meet with the school
counselor to determine if social-emotional support
is the key.
CounselingReview and revise
student schedule to support student
attendance
Class ScheduleDetermine if issue is transportation
and contact district for support
TransportationDetermine if
student’s placement is the issue and refer to
alternative education
PlacementHelp connect
students to the school. Refer
students to extra and co-curricular
programs
Engagement
InterventionsSteps to examine to support student needs
CounselSchedule
TransportationPlacement
Engagement
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SARB ResponsibilitiesAssistant Principals
Attendance ReportsReview weekly attendance
reports from your attendance clerks.
Follow UpStay on top of attendance issues. Schedule follow up meetings for chronic truants
IdentifyIdentify students with
attendance issues (3,8,14)
ReferIssue letter #3 and refer chronic truants to D.A meeting
Meet with StudentsEstablish meeting schedule for
chronic truants and meet bi-weekly
AssemblePrepare and complete the SARB referral packets
SupportInact attendance directives and support student needs
Complete SARB FormComplete the SARB
intervention form in Google Doc’s. Verify Interventions
Run Attendance
ReportsID Level
1CandidatesIssue SARB
Letter 1 from DO
Student Services
Issues Weekly Report
Directive
Attendance Clerks Run
Report Query
School Id’s Letter 2
Candidates
Letter 2 Issued by
School
Letter 2 Report
Generated @ DO
School sets meeting
with Truant Students
Google Form Filled
Out
Interventions Entered Into Aeries by School
Run Monthly
Attendance Reports
ID Candidates for Letter 2
& 3
Letter 3 Candidates Scheduled
for DA Meeting
Hold DA Meeting
Student Services ID’s
SARB Hearing
Candidates
Hold SARB Hearings
Refer SARB students to
court
School to perform Interventions and complete Google SARB Form
2015/2016 SARB Process
RUN ATTENDANCEREPORTS
Have your attendance clerks
run the attendance queries and
generate the reports you will need to
schedule meetings .
ISSUE LETTER 1
Letter 1 kick starts the process. Review weekly attendance
reports to determine letter 2 candidates.
IDENTIFY ATTENDANCE
ISSUESIdentify students
with chronic truancy issues and begin the
meeting process
INTERVENE
Establish intervention
protocols and begin to document behavior and
progress
SUPPORT &REFER
Continue to support student needs as identified in the
intervention stage. Refer to SARB if
student attendance continues to worsen
HEARINGS
D.A. meetings and SARB hearings
complete the SARB process. Truancy court is final stage
in the process
Step 1 Step 2 Step 3 Step 4 Step 5 Step 6
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Letter 1After 3 days - Letter
1 is automatically mailed home by
district
Letter 2 & MeetAt 8 days, letter 2 is
mailed home by district and
AP/Principal meets with Students
Letter 3 & ReferFollow up meeting
happens at 14 days and Letter 3 and the DA referral happens
D.A. MeetingAfter the DA meeting, if a student reaches 17 days, referral to
SARB occurs
SARB Hearing After SARB hearing, if student reaches 20
days, referral to truancy court occurs
3 8 14 17 20
Timeline LayoutWhat happens when…..
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SARB Letter MatrixSARB Process
SARB LetterThreshholds Elementary Middle School High School
Letter # 1 3 Days of School 18 Periods or 3 Days 9 Periods or 3 Days
Letter #2 8 Days of School 48 Periods or 8 Days 24 Periods or 8 Days
Letter # 3 14 Days of School 84 Periods or 14 Days 42 Periods or 14 Days
D. A. Meeting/Letter #4 17 Days of School 102 Periods or 17 Days 51 Periods or 17 Days
SARB Hearing/Letter #5 20 Days of School 120 Periods or 20 Days 60 Periods or 20 Days
Identify Students
The Key is to know your students
Meet and start
interventions
The law requires that we meet with truant students –
Use the meeting to engage students in positive attitudes
Follow upWhen they know
you care, they will change their
behavior – Stay on top of your student’s
attendance
Engage Parents
Meet with and engage your parent
community. Get them on board to
improve their student’s
attendance
Refer to SARB
When all else fails, refer them to the D.A. meeting and the SARB process
SupportContinue to support
your students. Show them we will
not give up on them
Step by StepChange happens when systems are in place!
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Make sure you follow the checklist! Include the Application (Green Form), Referral form, and a copy of the D.A. invitation to meeting.
Include all student info: Student front screen (Aeries), attendance record, current emergency contacts, copy of student transcript, copy of student IEP (if SPED), copy of Assertive Discipline Record (Aeries)
Complete and include SARB Intervention Form from google docs. Include a copy of the attendance/behavior contracts, SARB contract and a copy of your admin statement or narrative
The packet should include all correspondence to/from parent(s) and student(s) regarding attendance, a copy of Letter 1,2 & 3 as well as parent contact info (copy of California Drivers License) if you can get it.
ReferralForm
StudentInfo
InterventionForm /Contracts
Communication
SARB Packet PreparationInstructions for complete SARB packet
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And…It’s Time To Say Goodbye!..